A pre-bid meeting on E-tender for Annual Service Contract for providing Catering services at Reserve Bank of India, College of Agricultural Banking, University Road, Pune and providing catering cum maintenance services at Banks Guest Rooms located at Rajnigandha (Aundh) issued on January 17, 2025 was held at 11.00 AM on January 24, 2025 at Iravati Conference Hall, College of Agricultural Banking, Reserve Bank of India, Pune. The meeting was chaired by Shri Girdhari Lal, Assistant General Manager, RBI and attended by Shri Ravichandra V, AM and Nilesh Godage, Assistant from RBI, CAB Pune. The names of firms and their representatives who participated in the meeting are given in Table 1. Table 1 | Sr. No | Name of the representative | Name of the organization | Mode of attending Meeting | 1. | Shri Sandeep Yewale | M/s Cherish Hospitality Services Pvt. Ltd. | Offline | 2. | Shri Ratnakar Biswal | M/s Cherish Hospitality Services Pvt. Ltd. | Offline | 3. | Shri. Tushar Shetty | M/s Cheftalk Food & Hospitality Services Pvt. Ltd. | Offline | 4. | Shri Viketan | M/s Industrial caterers | Offline | 5. | Shri Girish | M/s Industrial caterers | Online-Webex | 6. | Shri Sunil Harale | M/s Malhar Catering Services | Offline | 7. | Shri Dinesh | M/s Chef Hospitality | Offline | 8. | Shri Dal bahadur chety | M/s Asha P Caterers | Offline | 9. | Shri Pravin Shetty | M/s Asha P Caterers | Offline | 10. | Shri Dinesh | M/s Pooja Hospitality | Offline | 11. | Shri Kiran Singh | M/s Oriental Integrated Facility Management Pvt Ltd. | Online-Webex | 2. Shri Girdhari Lal, Assistant General Manager welcomed the vendors and conducted the discussion on the tender documents including questionnaire from the participants. The queries raised by the representatives and the clarifications thereto are given in Table 2: Table -2 | Sr No | Queries by the vendors | Clarification | 1 | Whether the training programmes will be conducted throughout the year. Will there be days/weeks during which there will be no training? | Training Programmes will be held throughout the year as per the schedule prepared by the College. Usually, two to three programs will be held every week. | 2. | Will the uniform be provided by RBI? | Please refer to Section-I Para-1.1.2 (k) of the tender document. | 3 | Whether there is any exemption for the registered MSME firms from submission of EMD? | All the firms need to submit EMD of ₹3,72,000/- on or before 13:00 Hrs of February 10, 2025, as mentioned in the tender document. | 4 | Will RBI pay the salary directly to the employees deployed by us? | The salary for the previous month should be paid by 7th of the next month by the vendor to its employee’s. Vendor may claim the same from RBI by submitting necessary bills and documents. | 5 | Who will pay for the food had by RBI staff? | Food bill for participants (RBI/Non-RBI) attending the programmes will be paid by RBI. Guests staying in VOF / RBI staff (other than participants) will be paid by them. | 6 | Does the 19 staff mentioned by RBI includes the staff requirement at Rajnigandha Guest house? | Yes, Staff for Rajnigandha Guest house is included in the 19 staff. | 7 | Will accommodation be provided to contract staff? | Accommodation will not be provided by Bank to the contract staff. However, to ensure that work goes on smoothly, Bank may, if available, provide accommodation to a few staff members. | 8 | Will the wages to the staff be as per Central Government? | The rates/ wages should be latest and in conformity to Minimum Wages Act 1948 for Maintenance in Building operations as published by Central Government or State Government, whichever is higher will be applicable. | 9 | In Menu for Special Lunch/Executive lunch, sweets and other items of few brands or equivalent brands are mentioned. Is it compulsory to provide the same? | Yes, Items as mentioned in tender document should be provided. | 10 | Can the parameters mentioned in the evaluation criteria (Section – VIII: Scrutiny of Offers) be modified? | No, Parameters in the evaluation criteria will remain as mentioned in the tender document. | | |