Tenders


(369 kb)
Date : Aug 14, 2017
Supply, installation, testing and commissioning of X-Ray Baggage Scanner System for Bank's Office Building at RBI, Bhopal

Sealed tenders in two parts (in duplicate) are invited for “Supply, installation, testing and commissioning of X-Ray Baggage Scanner System for Bank's Office Building at RBI, Bhopal.” The work is estimated to cost Rs. 17.50 lakh and is to be completed within 02 Months from 10th day of issue of work order.

2. Tenders will be issued to only those firms having

  • Minimum 5 years’ experience in undertaking similar nature of works.

  • Minimum yearly turnover of at least Rs.17.50 lakh during last 3 years supported by audited financial statements.

  • Completed works of Supply, Installation, Testing and Commissioning of X-Ray Baggage Scanner System individually costing (a) Three works each costing not less than the amount equal to 40% of the estimated cost or (b) Two works each costing not less than the amount equal to 50% of the estimated cost or (c) One work costing not less than the amount equal to 80% of the estimated cost during the last five years (works completed on or after July 2012). Tenderers should submit copies of detailed work order indicating scope and value of works and completion certificate for the qualifying works. Tenderers should also provide a list of completed works with all the details as per the proforma at Annexure III.

  • A service setup in Bhopal for rendering after sales service. The proof of service setup such as local electricity bill/telephone bill /Rental Agreement must be submitted along with tender Part- I.

3. The tender forms will be issued only to those contractors who invariably furnish, at the time of applying for purchase of tender-forms, the following information in writing and submit relevant documents to satisfy the Bank about their eligibility for participating in the tendering process.

(a) Composition of the firm Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in details address (es), of the partner's, copy of the Articles of Association/ Power of Attorney/Authorised dealer Certificate and other relevant documents
(b) Work experience & Completion of similar Works of specified value during the specified period Copies of the detailed work orders for the qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in Proof of the work experience. The details along with documentary evidence of previous experience, if any of carrying out works for the Reserve Bank of India at any centre should also be given.
(c) Credit worthiness of the Contractor and their Turn over during the specified period Copies of the Income Tax Clearance Certificates/Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of their creditworthiness and turnover for last three years.
(d) Name(s) and address(es) of the Bankers and their present contact executives Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc. of the contact executive (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished.
(e) Details of bank accounts Full particulars of their bank accounts, like account no. type, when opened etc., should be given.
(f) Name(s) and address(es) of the Clients and their present contact executives Written information about the names and addresses of their clients along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos. etc., of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be furnished.
(g) Details of completed works The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost (s) of executed work (s) completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact-details of the officers/authorities/departments under whom the work(s) was/were executed should be furnished.

4. In the event of intending tenderer’s failure to satisfy the Bank, the Bank reserves the right to refuse issuance of tender forms/documents to them.

5. Tender forms will be issued from 14 Aug 2017 to 04 Sep 2017 from 11:00 Hrs to 17:00 Hrs on all working days (Monday to Friday) by Estate Department, Reserve Bank of India, Main Office Building, opp. maida Mill, Bhopal on a nonrefundable payment of Rs.1000/- per duplicate set in cash/Demand Draft favouring Reserve Bank of India, payable at Bhopal. The duly filled in tender documents should reach in Bank’s Office at Estate Department, Reserve Bank of India, Bhopal by 14:00 Hrs on 20 Sep 2017. A pre-bid meeting will be held at 11.00 Hrs on 08 Sep 2017 at above address.

6. Tender forms can also be downloaded from the website www.rbi.org.in till 04 Sep 2017. In case of downloaded documents, the said non-refundable sum of Rs. 1000/- in the form of Demand Draft favoring Reserve Bank of India payable at Bhopal along with all the information / documents, mentioned in Para 3 above, will have to be submitted at Estate Department, Reserve Bank of India, Bhopal in a separate sealed cover addressed by name to the Regional Director, Reserve Bank of India, Estate Department, Bhopal up to 17.00 Hrs on 04 Sep 2017 (the last day of sale of tender) for Banks' examination. After scrutiny, if any of the contractors are not found to possess the required eligibility, their tenders will not be accepted by the Bank for further processing.

7. Tender (Part I & Part II) in prescribed form shall be submitted in duplicate. Part-I of the tender will contain the Bank's standard technical and commercial conditions for the proposed work, tenderers' covering letter, tenderer’s additional conditions, if any and the EMD of Rs.35000/- in the form Demand Draft in favour of Reserve Bank of India payable at Bhopal OR an irrevocable Bank Guarantee issued by a scheduled Bank in the Bank's standard proforma which is available in the Part I of the tender form and be sealed in one cover, superscribing " Part – I Tender for Design, Supply, Installation, Testing and Commissioning of X Ray Baggage Scanner System For The Bank's Main Office Building at Bhopal. "Part II tender will contain no conditions but only Bank's schedule of quantities and tenderer' priced bid only and be sealed in a separate cover, super scribing "Part – II Tender for Design, Supply, Installation, Testing and Commissioning of X Ray Baggage Scanner System For The Bank's Main Office Building at Bhopal”. Both these sealed covers will further be sealed in another envelope addressed by name to The Regional Director, Reserve Bank of India, Estate Department, Bhopal will be received by the Bank at Estate Department, Reserve Bank of India, Bhopal up to 14:00 Hrs on 20 Sep 2017 in the manner described in the tender form. Tenders received after the due date and time will not be accepted under any circumstances.

8. Part I of the tenders will be opened at 15.00 Hrs on 20 Sep 2017 in the presence of the authorized representative of the tenderers who choose to be present. Part II of the eligible tenderer will be opened on a subsequent date which will be intimated to the tenderers in advance.

9. The applicants/tenderers have to submit in a sealed envelope / cover

  1. Client’s certificate as per format at Annexure-III for qualified works they have carried out "eligible works" in terms of the eligibility (Pre-qualification) criteria explained in this notice.

  2. Banker's certificate as per format at Annexure – IV from their banker/bankers.

The certificates should be addressed to Regional Director, Reserve Bank of India, Estate Department, Bhopal and shall be submitted along with their application/tender, in a sealed envelope/cover.

The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates.

The Bank shall evaluate the said reports before evaluation of price bid of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason there for.

Regional Director


Time schedule

S.No. Particulars Period
1 Issuance of tender From 14 Aug 2017 to 04 Sep 2017 from 11:00 Hrs to 17.00 Hrs on all working weekdays (Monday to Friday)
2 Last date of submission of eligibility criteria papers of downloaded tenders Upto 17.00 Hrs on 04 Sep 2017
3 Date and venue of pre-bid meeting for all eligible tenderers 11.00 Hrs on 08 Sep 2017 at RBI 5th Floor, Main Office Building Bhopal
4 Submission of duly filled in tender containing Part-I and Part-II 20 Sep 2017 upto 14.00 Hrs
5 Opening of Part-I On 20 Sep 2017 at 15.00 Hrs at RBI, Main Office Building, Bhopal
6 Opening of Part-II Will be intimated later



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