A pre-bid meeting for the captioned tender was held on February 12, 2019 at 11:00 AM in Conference Room, 3rd Floor, RBI Chandigarh. Officials of Issue Department, Chandigarh and representatives from two interested agencies attended the meeting. 2. The discussions held with the agencies’ representatives and clarifications arrived thereof are mentioned hereunder. | Sr No. | Questions raised by agencies’ representatives | Clarification given by the Bank | | i. | Whether the bullet proof body of the trucks is mandatory? | The bullet proof body of the vehicle/ truck is not mandatory. | | ii. | Who is responsible for insurance of coins in transit? | The coin bags will be handed over to the contractor at his/ her own risk and he must make necessary security arrangements for them. The contractor may arrange for insurance of the coins at his/ her own cost. | | iii. | Responsibility of loading and unloading of coin bags. | The responsibility of loading of coin bags at RBI Chandigarh lies with the labourers/ mazdoors supplied by labour contractor to the Bank and unloading is to be done by respective currency chest at the time of delivery. The vendor shall be required to work in close co-ordination with the labour contractor at Bank and assigned currency chest. | | iv. | Whether any reimbursement for extra day, night halt, driver allowances etc would be paid by the Bank? | Normally coin remittance is scheduled in such a way that it reaches the assigned chests during normal working hours, however, due to any unforeseen reason, if it is delayed then there will be no reimbursement by the Bank for incidental expenses due to such delay. | | v. | Total estimated cost of work | The estimated cost of work at Rs. 27 Lakh has been arrived at taking into consideration various relevant factors based on market rates of various inputs such as labour, material, equipment etc. The actual cost may, however, increase or decrease depending on number of coin remittances in 2019-20 and other relevant factors. | | vi. | Whether vendors are allowed to hold leased vehicles in their name to comply with criteria of min. 5 vehicles. | The vehicles shall either be owned or leased by the contractors. In case of leased vehicles, the lease of vehicles shall not expire during the contract. | Note: -
The above minutes of pre-bid meeting shall form the part of bid document / Agreement. -
The minutes are also uploaded on MSTC portal. -
Rest of the Terms and condition and specifications of bid document shall continue to remain same. -
The above amendments / clarifications are issued for the information for all the intending bidders. -
The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments / clarifications given above. Regional Director
Reserve Bank of India
Chandigarh | |