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Date : Apr 01, 2021
Minutes of Pre-Bid Meeting - Housekeeping services to be provided under Comprehensive Annual Maintenance Contract (CAMC) at the Bank’s Main Office Premises at Belapur, Navi Mumbai for the period from May 01, 2021 to March 31, 2022

(E-Tender No: RBI/Belapur/HRMD/69/20-21/ET/648)

The pre-Bid meeting for the captioned tender was held on March 25, 2021 at 03.00 P.M. The meeting was chaired by Shri Aishwarya Sharma (Manager), and officials Shri M M Pathak, Manager (Tech-Civil), Capt. Maruti Falke (Manager P & SE) and Shri Swapnil Patil (Senior Assistant) attended the meeting.

2. The representatives of the firm M/s Ever Green, M/s Alert Care, M/s Pyramid India, M/s R. K. Tiwari and M/s BNK Manilal Services Pvt. Ltd. participated in the pre-bid meeting.

The details of queries raised by the firm and clarifications / comments of the Bank are tabulated below:

Sr. No. Query raised by the representatives of companies Clarifications given by Estate Department
1. What is Minimum Requirement Manpower? As mentioned in the “Schedule of Quantities” of part-II of the tender document, Total 12 workmen and one supervisor for eight hours.
2. Is the Reliver charges to be paid separately? It must be ensured that weekly offs are given to the staff deployed. Adequate pool of staff may be deployed to cater for relieving arrangements. Bids may be made keeping this in mind. No separate reliver charges will be paid by the Bank.
3. Whether the successful bidder has to submit the performance bank guarantee of 5% or 3% of the contract value? PBG has been reduced to 3% from existing 5-10% vide GOI MOF letter dated 12 Nov 2020. The Para may be read accordingly.
4. Is it mandatory to take Workmen Compensation Policy, third party / public liability despite having ESI? Yes, it is mandatory as ESI is only a health insurance scheme and doesn’t cover all risks.
5. In section VI of part-I of tender document the quantities of the cleaning material and equipment has not mention in the list of materials, what is the estimate for the same? The firms may visit the site to estimate the requirements.
6. Which type of minimum wages are applied? As per clause 7(ii) of the tender documents minimum wages of Central Government are applicable. GOI Circular Dated October 12, 2020. The minimum wages may be revised by Govt. of India periodically. Tender will be rejected if the firm has quoted less amount than the central wages.
7. What is the shift timing for the work? Please refer Section II (sub-section A, B and C) of the tender document.
8. What is the basic statistics for the medical fitness? Medical certificate issued by formal physician will be sufficient.
9. In the tender document there is no any clarity about the leave given to the worker? Leave to the workmen deployed shall be as per the Central Govt. contract labour act.
10. During the contract period, is any wage revision is given? Government of India may revise Minimum wages for the Labour. However, there will be no rate revision by RBI during the contract period. Contractors may keep this in mind while bidding. The contract may be renewed at revised rates after a year provided the service is satisfactory.
11. There is exemption of EMD for MSME registered firms. As mentioned in the tender document “QUALIFICATION CRITERIA FOR BIDDERS” clause no. 3.4, No exemption to MSME registered member shall be given for EMD.

It was further stated below:

1) These minutes of pre-bid meeting shall form the part of bid document/Agreement

2) All the other Commercial & Technical terms & conditions will be as per the tender Part-I and Part-II.