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Date : Jun 02, 2021
Request for Quotation (RFQ) for Supply of Medicines to the Bank’s dispensaries at Ahmedabad From July 01, 2021 to March 31, 2022

e-Tender no. - RBI/Ahmedabad/Others/29/20-21/ET/784

Consequent to the response of the chemists/druggists/stockists to the advertisement issued by Reserve Bank of India in leading local newspapers on April 04, 2021 for “Empanelment of chemists/druggists/stockists for supply of Medicines to the Bank’s Dispensaries at Ahmedabad”, a panel of five suppliers for the period from July 01, 2021 to March 31, 2024 viz. M/s Shah & Kothari Brothers, M/s Shriji Medical Stores, M/s Apollo Pharmacies Ltd., M/s P. Manubhai Medical & Sons and M/s Throne Pharma Solutions Pvt. Ltd. who have fulfilled the eligibility criteria and agreed to all the terms and conditions specified in Request for Empanelment document has been prepared.

2. To align the procurement cycle with the revised financial year of Reserve Bank, it has been decided to invite quotations from the approved panel of chemists for a period of nine months for the year 2021-22. Accordingly, we invite quotes from empanelled chemists /druggists /stockists for the tender for awarding the Contract for supply of medicines to the Bank’s Dispensaries from July 01, 2021 to March 31, 2022. The likely expenditure is ₹61,70,000/- (Rupees Sixty One Lakh Seventy thousand only). If interested, you are requested to quote your best uniform discount rate for the tentative purchase of items as per the list enclosed in Annex III. Your offer should be made in Price Bid in Part II of this e-tender. An Earnest Money Deposit (EMD) of ₹1,23,400/- (Rupees One Lakh Twenty Three Thousand Four Hundred only) has to be deposited on or before 16-06-2021 (3:00 PM). The price bids of such of the empanelled chemists / druggists/stockists who have submitted EMD would only be considered for award of the Annual Contract.

Terms & Conditions:

Terms and conditions as detailed below as also specified in our Request for Empanelment Document and agreed by you shall apply. Special conditions as indicated in Form-II shall also be applicable.

1. Earnest Money Deposit (EMD) of ₹1,23,400/- (Rupees One Lakh Twenty Three Thousand Four Hundred only) must be deposited on or before 16-06-2021 (3:00 PM) along with your bids by way of credit through NEFT [IFSC: RBIS0AHPA01 (5th and 10th character being ‘Zero’); Beneficiary name: Reserve Bank of India, Ahmedabad, A/c No 186003001]. Bids without EMD will not be considered and will be rejected. EMD of unsuccessful bidders will be returned within 15 days of awarding the Annual Contract (AC) to successful bidder. EMD of the bidders not honouring their commitment / quotations may be forfeited at the discretion of the Regional Director, Reserve Bank of India, Ahmedabad, who is not bound to assign any reason for his action.

2. The successful bidder has to submit an undertaking as per format given in Form – I along with Performance Bank Guarantee (PBG) of ₹6,17,000/- (Rupees Six Lakh Seventeen Thousand only) from a scheduled bank within a period of thirty days from the date of award of the Annual Contract (AC), in favour of the Reserve Bank of India, Ahmedabad, valid for a period beyond six months of the validity of AC. The EMD submitted along with the bid will be returned soon after receipt of the PBG. The format for PBG is given in Form-III.

3. The successful bidder will enter into an Annual Contract Agreement with the Bank as per format in Form-IV. The Contract will be valid for a period of nine months i.e., July 01, 2021 to March 31, 2022 and the uniform discount quoted by you shall remain firm and valid for the period.

4. Under no circumstance a request for alteration in the discount rate will be accepted/ considered.

5. Time is the essence of the contract, you have to make delivery of medicines at the Bank’s specified dispensary as per the delivery schedule given in each Purchase Order. The chemists/ druggists /stockists must have their office at Ahmedabad to execute the order and replace the rejected material if any, on priority.

6. It should be noted that liability to pay any duties, levies or taxes applicable, if any, under the law would be that of the chemists/druggists/stockists. The chemists/druggists/stockists will also have to bear all the expenses etc. connected with proper packaging, carting, transportation etc. in connection with supply to any place specified by the Bank. The Bank will only pay the labelled MRP less discount allowed thereon as per your offer after deducting applicable GST TDS /applicable tax.

7. Quotations (Bids) received without EMD will be summarily rejected. Any conditional quotation/offers will not be accepted.

8. The quotation should be uploaded on MSTC Website by the due date and time. Quotations will be opened on the due date and time as specified in this document.

9. Fall Clause: If the chemists/druggists/stockists with whom the Bank has entered into an annual purchase contract offers a higher discount or sells or even offers to sell medicines following conditions of sale similar to those of the Bank’s contract, to any person or organization during the currency of the rate contract, the discount rate applicable to the Bank will automatically be increased with effect from that date for all the subsequent supplies under the contract and the contract amended accordingly. Other parallel contract holders, if any, are also to be given opportunity to reduce their price as well, by notifying the reduced price to them and giving them 15 (fifteen) days’ time to intimate their revised prices, if they so desire, in a sealed cover to be opened in public on the specified date and time and further action taken as per standard practice.

10. Fulfilling the above terms & conditions and offering the highest discount does not necessarily mean qualifying for the award of the Contract.

11. The Regional Director, Reserve Bank of India, Ahmedabad reserves the right to accept any or reject any or all the offers received without assigning any reason thereof. The Regional Director, also reserves the right to relax or alter any clauses mentioned in this document as seem appropriate to him in the interest of the Bank.

12. The Regional Director, Reserve Bank of India, Ahmedabad, reserves the right to terminate the Annual Contract at any point of time by giving one-month notice period without assigning any reason and without prejudice to any other remedies available to the Bank.

(N R Ogale)
Assistant General Manager