Minutes of Pre-Bid Meeting (Tender No.- RBI/Dehradun/HRMD/2/21-22/ET/43) Reserve Bank of India, Dehradun (hereinafter called “the Bank”), invites E-tender under Two – Bid system (Technical & Financial Bid) from reputed agencies/companies/firms for Management and Housekeeping (including catering) of the Bank’s Holiday Home located at North View Lodge, Camel back Road, Mussoorie, Dehradun, Uttarakhand having eight rooms i.e. two executive rooms (with attached washroom), three rooms for officers (with attached wash room) and three rooms (with attached washroom) for workmen employees, reception area, one living room for contract workers, one small store room, two dining area, two kitchen & two open lawn. The Bank, however, reserves the right to change the location of Holiday Home or increase /decrease the number of rooms as per its requirements. The initial contract shall be valid for a period of six months i.e., from October 01, 2021 to March 31, 2022 which may be further extended up to two years, one year at a time, at the sole discretion of the Bank, subject to annual review by the Bank based on the satisfactory performance of the agency. The e-tendering process would be done through the e-Tendering portal of MSTC Ltd https://www.mstcecommerce.com/eprochome/rbi. All interested companies/ firms /proprietors/agencies must register themselves with MSTC Ltd through the abovementioned website to participate in the e-tendering process. The Schedule of e-tender is as mentioned below: - | Sr. No. | Particular | Details | | 1 | E-tender No. | RBI/Dehradun/HRMD/2/21-22/ET/43 | | 2 | Mode of E-tender | e-Procurement System
(Online Part I – Technical Bid and Part II – Financial Bid through https://www.mstcecommerce.com/eprochome/rbi) | | 3 | Date & time of Notice Inviting e-tender available for download in RBI Website and MSTC Portal | July 20, 2021 at 1100 hrs. | | 4 | Date, & Time of Pre-Bid meeting | July 28, 2021 at 1100 hrs. | | 5 | Venue of Pre-Bid meeting | Reserve Bank of India, 3rd Floor, G.M.V.N. Building, 74/1 Rajpur Road, Dehradun | | 6 | Estimated Annual value of e-tender | ₹19,00,000/- (Rupees Nineteen lakhs only) | | 7 | Transaction fees for e-tender in the MSTC Portal | Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd | | 8 | Date & time of starting of online submission of e-tender (Technical Bid and Financial Bid) at https://www.mstcecommerce.com/eprochome/rbi | August 05, 2021 at 1100 hrs. | | 9 | Cut-off date and time of online submission of e-tender (Technical Bid and Financial Bid). | August 17, 2021 at 1100 hrs. | | 10 | Date & time of opening of Part-I (Technical Bid) | August 17, 2021 at 1200 hrs. | | 11 | Date and time of opening of Part II (Financial Bid) | Part-II (Financial Bid) of only those tenderers will be opened electronically in the MSTC portal who qualify in the technical bid evaluation. The Date and time of opening of Part-II (Financial Bid) will be intimated to the tenderers who are found eligible in the Part-I (Technical Bid evaluation). The intimation of the same will be sent to the email address of the tenderers as given in Part-I Section-III techno commercial details. | | 12 | Earnest Money Deposit | Rs.38,000/- (Thirty eight thousand only) – Last date and time for submission of EMD is August 17, 2021, before 1100 hrs.
Through National Electronic Fund Transfer (NEFT) only to the Bank account as given in Part-I Section-II techno commercial details.
Beneficiary Name- Reserve Bank of India
IFSC Code- RBIS0DNPA01 (Fifth and tenth character are Zero)
Beneficiary Account Number: 186003001
Note: - No exemption for EMD is available for this tender to any category of bidder including MSMEs | The tender should be submitted in the MSTC portal along with all supporting documents complete in all respects to satisfy the Bank about the eligibility of the tenderers as specified in technical Bid and financial Bid of the e-tender document. In case, the said eligibility criteria are not fulfilled, the e-tender will be rejected. Tenderers shall submit e-Tender proposal along with refundable Earnest Money Deposit (EMD) of ₹38,000/- (Rupees Thirty eight thousand only), complete in all respect as per the prescribed format. However, at any time prior to the last date for receipt of e-tender, the Bank may, for any reason, whether on its own or in response to a clarification requested by a prospective tenderer, may modify the e-tender document by an amendment. In order to provide the prospective tenderers with reasonable time to take the amendments if any, into account in preparing their bids, the Bank may at its discretion, extend the last date of submission of the e-Tender. The tenderer should regularly check the Bank’s website / MSTC-portal for any amendment / corrigendum / clarification regarding the e-tender. No e-tender can be modified subsequent to the last date of submission of the same. No e-tender can be withdrawn after the last date for submission of e-tender and/or the expiry of the validity period of the e-tender as specified in the e-tender document. Withdrawal of the tender during the said interval shall result in forfeiture of the EMD submitted by the tenderer. In the event of the opening of Part-I (Technical Bid) being declared a Holiday, the same will be opened on the next working day at 1200 hrs. The tender shall be opened in the MSTC portal in presence of the authorised representatives of the tenderers who choose to be present at the time and place of opening of the tenders. The Bank shall obtain reports on past performance of the tenderer from her/ his clients and bankers. The Bank shall evaluate the said reports before opening of the Part II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process and/or her/ his performance reports received from her/his clients and/or her/ his bankers are found unsatisfactory, the Bank reserves the right to reject her/his offer even after opening of Part I of the tender and her/his Part II of e-Tender i.e. financial bid will not be opened and EMD shall be returned back to her/ him as it is. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-tender and to reject any e-tender without assigning any reason thereof. The e-tender document is also available in the Bank’s website link - https://www.rbi.org.in/Scripts/BS_ViewTenders.aspx Any amendment (s) /corrigendum / clarifications with respect to the e-tender shall be uploaded on the Bank’s website (https://www.rbi.org.in/Scripts/BS_ViewTenders.aspx) / MSTC (https://www.mstcecommerce.com/eprochome/rbi) portal only and the same shall be part of this tender and shall be binding on the prospective tenderers. The tenderer should regularly check the above website/MSTC portal for any amendment / corrigendum / clarification with respect to the e-Tender. Regional Director
Reserve Bank of India
Dehradun Tel No: 0135-2742456
July 20, 2021 |