(273 kb)
Date : Sep 07, 2021
Minutes of Pre-bid Meeting - Design, Supply, Installation, Testing and Commissioning of Intelligent Analog Addressable Fire Alarm System at Main Office Building, Reserve Bank of India, Thiruvananthapuram

The captioned Meeting was held at 11.00 am on Monday, September 06, 2021 in the VC Room on the third floor of the Bank’s Main Office Building at Bakery Junction, Thiruvananthapuram.

(a) List of Bank’s Officials who attended the meeting

1 Shri V Jayaraj Assistant General Manager
2 Shri Suresh Kumar R Nair Assistant Manager (Tech-Electrical)
3 Smt. T Gowthami Assistant Manager
4 Shri Jomin Joseph Assistant

(b) List of Contractors’ representatives who attended the meeting

  Name of the Representative Name of the Contractor
1 Shri Vishnu K S M/s Cochin Fire Tech India Pvt Ltd
2 Shri Sarjad Salim M/s Cochin Fire Tech India Pvt Ltd
3 Shri Najam M/s A V Fire Fighting Systems

2. Shri V Jayaraj, Assistant General Manager welcomed the participants to the meeting and invited queries, if any, from the prospective bidders regarding the captioned tender. Shri Suresh Kumar R Nair, AM (Tech) explained various aspects of the tender which need to be taken care of in their bids. Queries put forth by the representatives and clarifications given by the Bank are tabulated below:

Queries/Suggestions Clarification/Comments
Whether there is exemption from paying EMD for MSME vendors? Bank is providing EMD exemption for MSMEs for works with estimate up to Rs 10 lakh. Since the estimate for the captioned work is Rs 27 lakh, such exemption is not applicable.
Validity and Value of Performance Bank Guarantee. Para 5 of Section II of tender may be referred to. After virtual date of completion the system shall be under initial warranty period of three years. A performance Bank Guarantee of 10% of the contract value has to be submitted to cover the three years. Thereafter, the system shall be under Comprehensive Annual Maintenance Contract (CAMC) with the contractor for five years. For due fulfilment of obligations towards CAMC, Bank Guarantee of 5% of the contract value valid for five years shall be submitted.
During the Warranty period and Comprehensive Annual Maintenance Contract Period, whether the contractor has to bear costs for repair/replacement of defective components? Para 11 of Section II of tender may be referred to. The contractor has to bear all costs for repair/replacement of defective components of the fire alarm system except for the existing cabling.
Whether rates to be quoted are inclusive of taxes? The rates quoted must be inclusive of all taxes.
Payment release against supply of materials at site. As mentioned in clause 16 of Section II of the tender, 60% of the quoted rates on pro-rata basis shall be paid against delivery of materials after checking at site and submission of test certificates from Original Equipment Manufacturer and submission of Bank Guarantee for 20% of contract value (Quoted amount), valid till scheduled date of completion of the work.
Whether AMC timings mentioned in the tender are relaxable? Considering the operational requirements of the Bank, the Comprehensive AMC timings as per clause 11 of Section II of the tender shall be strictly adhered to.
Is one client certificate sufficient? Client certificates for all qualifying works have to be submitted.

3. Shri V Jayaraj, Assistant General Manager thanked all participants for attending the meeting. He also added that further queries, if any, about the tender can also be clarified from the section and advised the bidders to complete the exercise early and avoid last minute references. The meeting came to an end at 11.45 am.

Regional Director for Kerala and Lakshadweep