(721 kb)
Date : Nov 04, 2021
Service contract for Maintenance, Housekeeping and Catering arrangements at (Reserve Bank of India) Visiting Officers’ Flat (VOF), Transit Holiday Home (THH) and Medical Flats situated at Bhubaneswar


Minutes of Pre-bid Meeting

1. Reserve Bank of India, Bhubaneswar Regional Office, invites E-Tender under two-bid system (Technical & Financial Bid) for “Service contract for Maintenance, Housekeeping and Catering arrangements at (Reserve Bank of India) Visiting Officers’ Flat (VOF), Transit Holiday Home (THH) and Medical Flats situated at Bhubaneswar”. The tender will be applicable for initial period of one-year w.e.f. January 01, 2022 to December 31, 2022 or for the period as decided by Reserve Bank of India, Bhubaneswar (hereinafter called “the Bank”). However, the contract can be extended for further period of two years (one year at a time), at the sole discretion of the Bank, subject to satisfactory performance and adherence to contractual obligations by the service provider/agency.
1.(a) Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto.
2. All pre-qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload all the Pre-qualification documents would not be considered for this tender process. Further, the vendor should submit the original of the documents to the Bank when demanded to qualify for further tendering process.
2.(a) Registration Certificate – Shram Suvidha portal The tenderers are required to upload the copies of EPF/ESIC registration Certificates issued on Shram Suvidha Portal.
2.(b) Proof of submission of EPF/ESIC The tenderers are required to upload at least 1 month of ECR and Combined Challan for EPF and Challan for ESIC to the Bank along with their tender.
3. Interested tenderers have to upload applicable documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
4. Tender form will be available for downloading w.e.f. November 04, 2021. A pre-bid meeting will be held in the Human Resource Management Department, RBI Bhubaneswar. Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eprochome/rbi. The applicable pre-qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
5. Interested Vendors/firms can participate in e–Tender after getting registration with www.mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm.
6. Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work and tenderers' covering letter.

The EMD of Rs.80,000/- (Rupees Eighty Thousand only) should be submitted by every bidder through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01, Branch Name – Bhubaneswar.
7. The schedule of the tender is as follows:
Activity Tentative date
i. e-Tender no. RBI/Bhubaneswar/HRMD/18/21-22/ET/249
ii. Mode of Tender e-Procurement System
(Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eprochome/rbi)
iii. Estimated Cost Rs.40,00,000/- (Inclusive of GST)
iv. Date of NIT (along with complete tender) available to parties to download-Tender activation on portal-Tender ‘Live’ for all November 04, 2021 at 06:00 PM onwards
v. Date and time for start of Off-line Pre-bid meeting November 24, 2021 at 11:00 AM onwards
vi. Security-Deposit Only the successful bidder will be required to provide Security Deposit of 5% of the contract value and the same shall be retained till the duration of the Contract. No interest shall be paid on Security Deposit amount.

Failure to submit Security Deposit or failure on the part of Vendor to perform its contractual obligations shall be treated as a violation and can lead to cancellation of the Contract and the EMD of Rs.80,000/- (Rupees Eighty Thousand only) submitted by it shall be forfeited.
vii. Earnest Money Deposit Every Bidder must remit Rs.80,000/- (Rupees Eighty Thousand only) as EMD to Reserve Bank of India account up to 10:00 AM on December 06, 2021. The account details for NEFT transactions are as under:

Beneficiary name: - Reserve Bank of India

Account No.: 186004001 Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents.

EMD of the successful bidder shall be returned on receipt of Security-Deposit from the successful bidder after signing the Agreement. EMD of the unsuccessful bidder will be returned within 30 days of the award of the Contract. EMD shall be forfeited if the bidder withdraws his bid during the Tender Evaluation Process. Further, no interest will be paid on EMD.

Note: - No exemption for EMD is available for this tender to any category of bidder including MSMEs.
viii. Tender Fees Nil
ix. Transaction Fee
Please note that the Vendors will have the access to online e-tender only after payment of transaction fees online.
Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd.
x. Start Bid date - Date of Starting of e-Tender for submission of online Techno- Commercial Bid and Price Bid at www.mstcecommerce.com/eprochome/rbi November 26, 2021 at 12 noon onwards
xi. Close Bid date - Date of closing of online e–tender for submission of Techno- Commercial Bid and Price Bid December 06, 2021 at 10:00 AM
xii. Part I Bid opening date December 06, 2021 at 12:00 PM
xiii. Part II Bid opening date Part-II (Financial Bid) of only those tenderers will be opened electronically in the MSTC portal who qualify in the technical bid evaluation. The Date and time of opening of Part-II (Financial Bid) will be intimated to the tenderers who are found eligible in the Part-I (Technical Bid evaluation).
8. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

Regional Director
Reserve Bank of India