RBI/DOR/2025-26/267
DOR.MCS.REC.No.186/01-01-036/2025-26 November 28, 2025 Reserve Bank of India (Regional Rural Banks – Responsible Business Conduct) Directions, 2025 Introduction Customer service holds great significance in the financial services sector. The Reserve Bank of India has, over the years, issued various instructions with a focus on enhancing the level of customer service and ensuring fair conduct towards customers by banks. These directions are issued with an aim to consolidate the various regulatory instructions on customer service and conduct aspects issued by the Reserve Bank of India to Regional Rural Banks at one place. Accordingly, in exercise of the powers conferred by Sections 21, 35A, 45ZC(3) and 45ZE(4) of Banking Regulation Act, 1949, the Reserve Bank of India (hereinafter called the ‘Reserve Bank’ or ‘RBI’), being satisfied that it is necessary and expedient in public interest to do so, hereby, issues these Directions. Chapter I – Preliminary A. Short title and commencement 1. These Directions shall be called the Reserve Bank of India (Regional Rural Banks - Responsible Business Conduct) Directions, 2025. 2. These Directions shall come into effect immediately upon issuance, unless indicated otherwise. B. Applicability 3. These Directions shall be applicable to Regional Rural Banks (hereinafter collectively referred to as 'RRBs' and individually as an 'RRB'). C. Definitions 4. In these Directions, unless the context states otherwise, the terms herein shall bear the meanings assigned to them below: (1) Accounts with survivorship clause means joint deposit accounts styled as ‘either or survivor’, or ‘anyone or survivor’, or ‘former or survivor’ or ‘latter or survivor’ or any other such clause. (2) Apostille means a certificate that authenticates the origin of a public document (e.g., a birth, marriage or death certificate, a judgment, an extract of a register or a notarial attestation). Apostilles can only be issued for documents issued in one country party to the Hague Apostille Convention and that are to be used in another country which is also a party to the Convention. In India, such attestations are done by Ministry of External Affairs. (3) Annual Percentage Rate (APR) means the annual cost of credit to the borrower which includes interest rate and all other charges associated with the credit facility. (4) Bank induced transaction means a transaction in the account initiated by the bank as per its extant policy such as charges, fees, interest payments, penalties, taxes. Note: Illustrative list of bank induced transactions is as under: (i) All types of charges levied by RRBs including taxes deducted. (ii) Interest paid on savings bank account balances. (5) Bank Rate means the rate published by Reserve Bank in terms of Section 49 of the Reserve Bank of India Act, 1934. (6) Benchmark Prime Lending Rate (BPLR) shall have the same meaning as defined in Reserve Bank of India (Regional Rural Banks - Interest Rates on Advances) Directions, 2025. (7) Consumer Credit refers to the loans given to individuals, which consists of (i) loans for consumer durables, (ii) credit card receivables, (iii) auto loans (other than loans for commercial use), (iv) personal loans secured by gold, gold jewellery, immovable property, term deposits (including FCNR(B)), shares and bonds, etc., (other than for business / commercial purposes), (v) personal loans to professionals (excluding loans for business purposes), and (vi) loans given for other consumptions purposes (e.g., social ceremonies, etc.). However, it excludes (a) education loans, (b) loans given for creation / enhancement of immovable assets (e.g., housing, etc.), (c) loans given for investment in financial assets (shares, debentures, etc.), and (d) consumption loans given to farmers under KCC. (8) Current Account shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Interest Rate on Deposits) Directions, 2025 (9) Customer shall mean a user or a potential user of bank services, and may include: (i) a person or entity that maintains an account and / or has a business relationship with the RRB; (ii) one on whose behalf the account is maintained (i.e., the beneficial owner); (iii) beneficiaries of transactions conducted by professional intermediaries, such as Stockbrokers, Chartered Accountants, Solicitors, etc., as permitted under the law, and (iv) any person or entity connected with a financial transaction which can pose significant reputational or other risks to the RRB, say, a wire transfer or issue of a high value demand draft as a single transaction. (10) Customer induced transaction means a transaction in an account which is in the nature of: (i) a financial transaction initiated by or done at the behest of the account holder by the RRB/ third party or; (ii) a non-financial transaction, or; (iii) KYC updation done in face-to-face physical mode or through digital channels such as internet banking or mobile banking application of the RRB. Note: Illustrative list of financial transactions is as under: (a) ATM/ Cash withdrawal/deposit (b) RTGS / NEFT/ IMPS /UPI/ AePS/ ABPS Transactions (c) Internet Banking Transactions (d) Debit Card Transactions (e) Transfer of funds from / to the linked CBDC(e-Rupee) account (f) Cheque Clearing (g) Remittance of funds by way of demand drafts (h) Cash withdrawal by third party through cheque (i) Standing Instructions issued by the customer (j) NACH Debit / Credits (k) Term Deposit Interest / proceeds (l) Dividend on shares/Interest on Debentures or any other investment proceeds (m) Direct Benefit Transfer (DBT) credits (n) Refunds such as related to e-commerce payments, Income Tax Returns, etc. (o) National Electronic Toll Collection (NETC) debits (11) Equated Periodic Instalment (EPI) means an equated or fixed amount of repayments, consisting of both the principal and interest component, to be paid by a borrower towards repayment of a loan at periodic intervals for a fixed number of such intervals; and which result in complete amortisation of the loan. EPIs at monthly intervals are called EMIs. (12) Equivalent e-document shall have the same meaning as defined Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. (13) Eligible collateral shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. (14) Jewellery shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. (15) Financial transaction means a monetary transaction in the savings/ current account of the customer with the RRB either by way of a credit or debit transaction. (16) Inoperative Account means a savings / current account where there is no ‘customer induced transaction’ for a period of over two years. (17) Key Facts of a loan agreement between an RRB / a group of regulated entities and a borrower are legally significant and deterministic facts that satisfy basic information required to assist the borrower in taking an informed financial decision. (18) Key Facts Statement (KFS) means a statement of key facts of a loan agreement, in simple and easier to understand language, provided to the borrower in a standardised format. (19) Loan to Value (LTV) ratio shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. (20) Microfinance loan shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. (21) Non-financial transaction means an enquiry or request for any product/ service initiated by the account holder through any ATM or internet banking or mobile banking application of the RRB or through Third Party Application Providers, which requires two-factor authentication (2FA) and leaves a trail for audit purposes or successful log-in to the internet banking/ mobile banking application. Illustratively, this includes transactions such as change in transaction limit, request for issue of cheque book/ credit card/ debit card, nomination facility, balance enquiry, etc. (22) Officially Valid Document shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. (23) Ornaments shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. (24) Personal Loan, as referred in Sections D & F of Chapter VIII of these Directions, shall have the same meaning as defined in XBRL Returns – Harmonization of Banking Statistics dated January 04, 2018, as amended from time to time. (25) Savings Deposit shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Interest Rate on Deposits) Directions, 2025. (26) Term Deposit shall have the same meaning as defined in the Reserve Bank of India (Regional Rural Banks – Interest Rate on Deposits) Directions, 2025. (27) Unclaimed Deposits means the credit balance in any deposit account maintained with RRBs, which have not been operated upon for ten years or more, or any amount remaining unclaimed for ten years or more as mentioned in paragraph 3(iii) of the “Depositor Education and Awareness” (DEA) Fund Scheme, 2014. (28) Unclaimed Deposit Reference Number (UDRN) means a unique number generated through Core Banking Solution (CBS) and assigned to each unclaimed account/ deposit transferred to DEA Fund of RBI. The number shall be such that the account holder or the RRB branch where account is maintained, cannot be identified by any third party. Chapter II – Institutional Framework A. Role of Board 5. An RRB shall put in place approved policies and establish periodic review mechanisms to ensure sound business conduct and enhanced customer service. A.1 Policies 6. An illustrative list of such policies to be approved by the Board or a Committee(s) to which powers have been delegated is provided below. The specific aspects to be addressed in these policies are detailed in the relevant paragraphs of this Direction. (1) Policy for general management of branches covering, inter alia, infrastructure facilities and systems for better customer service (2) Policy regarding the conduct of employees and system for their recruitment, training and monitoring. (3) Comprehensive Deposit Policy covering operational aspects related to deposits including, inter alia, issues like charges to be levied and operation of accounts of deceased depositors along with nomination rules (4) Cheque Collection Policy (5) Customer Compensation Policy including, inter alia, for erroneous/ unauthorised transactions and interest for delay in services (6) Policy on Basic Savings Bank Deposit Account (BSBDA) (7) Policy on Penal Charges for non-maintenance of minimum balance in savings accounts (8) Customer Relations Policy covering customer protection and customer liability in case of reporting delays beyond seven days in unauthorised electronic banking transactions (9) Branch Insurance Policy (10) Comprehensive Policy and SOP on safe deposit lockers facility (11) Policy on Doorstep Banking for Senior Citizens / Differently Abled Persons (12) Policy for dealing with dishonoured cheques / frequent dishonour of cheques (13) Policy for Settlement of Claims (14) Policy on Penal Charges on loans / advances (15) Policy on reset of floating rate personal loans, including option to borrowers for switch between fixed and floating interest rates. (16) Fair Practice Code for lending to microfinance borrowers. A.2 Reviews to be carried out by the Board or Committee to which powers have been delegated 7. An illustrative list of reviews to be carried out by the Board or a Committee(s) to which powers have been delegated is provided below. The specific aspects to be covered in these reviews are detailed in the relevant paragraphs in these Directions. (1) Review of customer service / customer care aspects once in six months. (2) Review of implementation of instructions regarding operations in rural branches and the effects thereof on the quality of operations of the rural branches. (3) Customer liability cases in unauthorised electronic banking transactions. (4) Review of unclaimed gold and silver collateral at half-yearly intervals B. Customer Service: Institutional Framework B.1 Need for Board's involvement 8. Matters relating to customer service shall be deliberated by the Board to ensure that the instructions are implemented meaningfully. Commitment to hassle-free service to the customer at large and the common person in particular should be the major responsibility of the Board. B.2 Board approved policies on Customer Service 9. Customer service shall be projected as a priority objective of banks along with profit, growth and fulfilment of social obligations. An RRB shall have a Board approved policy for the following: B.2.1 Comprehensive Deposit Policy 10. An RRB shall formulate a transparent and comprehensive policy setting out the rights of the depositors in general and small depositors in particular. The policy shall cover all aspects of operations of deposit accounts, charges leviable and other related issues to facilitate interaction of depositors at branch levels. Such a policy shall also be explicit regarding secrecy and confidentiality of the customers. Providing other facilities by "tying-up" with placement of deposits is clearly a restrictive practice. B.2.2 Cheque Collection Policy 11. An RRB shall formulate a comprehensive and transparent policy taking into account its technological capabilities, systems and processes adopted for clearing arrangements and other internal arrangements for collection through correspondents. The policy shall cover the following three aspects: (1) Immediate Credit for Local / Outstation cheques (2) Time frame for Collection of Local / Outstation Instruments (3) Interest payment for delayed collection B.2.3 Customer Compensation Policy 12. An RRB shall have a Board approved Customer Compensation Policy which shall at a minimum, incorporate the following aspects: (1) Erroneous Debits arising on fraudulent or other transactions, (2) Payment of interest for delays in collection, (3) Payment of interest for delay in issue of duplicate draft, and (4) Other unauthorised actions of the RRB leading to a financial loss to customer. B.3 Giving publicity to the policies 13. An RRB shall ensure that wide publicity is given to the above policies formulated by it by placing them prominently on the website as well as displaying them on the notice board of its branches. The RRB shall also take necessary steps to keep the customers duly informed of the changes in the policies formulated by it from time to time. The customers shall be clearly apprised of the assurances of the RRB on the services provided, at the time of establishment of the initial relationship, be it as a depositor, borrower or otherwise. B.4 Customer Service Committee of the Board 14. An RRB shall constitute a Customer Service Committee of the Board and include experts and representatives of customers as invitees to enable the RRB to formulate policies and assess the compliance thereof internally. B.4.1 Role of the Customer Service Committee 15. Customer Service Committee of the Board, illustratively, shall address the following: (1) Formulation of a Comprehensive Deposit Policy, (2) Issues such as the treatment of death of a depositor for operations of his account, (3) Product approval process with a view to suitability and appropriateness, (4) Annual survey of depositor satisfaction, and (5) Triennial audit of such services. The Committee shall also examine any other issues having a bearing on the quality of customer service rendered. B.4.2 Board Meeting to Review and Deliberate on Customer Service 16. A detailed memorandum reviewing customer service / customer care aspects of the RRB shall be placed once in every six months to the Board of Directors. Prompt corrective action shall be initiated wherever service quality / skill gaps are noticed. B.5 Standing Committee on Customer Service 17. An RRB shall have a Standing Committee on Customer Service, cutting across various departments, which shall serve as the micro level executive committee driving the implementation process and providing relevant feedback. The Customer Service Committee of the Board shall oversee and review / modify the initiatives. These two Committees shall be mutually reinforcing with one feeding into the other. 18. The constitution and functions of the Standing Committee shall be on the lines indicated below: (1) The Standing Committee shall be chaired by the Chairman and include non-officials as its members to enable an independent feedback on the quality of customer service rendered by the RRB. (2) The Standing Committee shall be entrusted not only with the task of ensuring timely and effective compliance of the RBI instructions on customer service, but also that of receiving the necessary feedback to determine that the action taken by various departments of the bank is in tune with the spirit and intent of such instructions. (3) The Standing Committee shall, on an ongoing basis, review the practice and procedures prevalent in the RRB and take necessary corrective action. (4) The Standing Committee shall submit a brief report periodically to the Customer Service Committee of the Board on its performance during its tenure indicating, inter alia, the areas reviewed, procedures/ practices identified and simplified / introduced. (5) The Standing Committee shall act as the bridge between the various departments of the RRB and the Board / Customer Service Committees of the Board. B.6 Branch Level Customer Service Committees 19. An RRB shall establish Customer Service Committees at branch level, which shall also include their customers. Senior citizens, an important constituent in banks, shall also be included therein. 20. The Branch Level Customer Service Committee shall meet at least once a month to study complaints / suggestions, cases of delay, difficulties faced / reported by customers / members of the Committee and evolve ways and means of improving customer service. 21. The Branch Level Committees shall submit quarterly reports giving inputs/ suggestions to the Standing Committee on Customer Service thus enabling the Standing Committee to examine them and provide relevant feedback to the Customer Service Committee of the Board for necessary policy/ procedural action. Chapter III – Customer Service in Branches A. Customer Service – Policy for general management of the branches 22. An RRB shall orient its systems and procedures towards providing better customer service and shall periodically assess these systems and their impact on customer service. An RRB shall have a Board approved policy for general management of the branches which shall include the following aspects: - (1) Providing infrastructure facilities by branches by bestowing particular attention to providing adequate space, proper furniture, drinking water facilities, with specific emphasis on pensioners, senior citizens, disabled persons, etc. (2) Providing entirely separate enquiry counters at its large / bigger branches in addition to a regular reception counter. (3) Displaying indicator boards at all the counters in English, Hindi as well as in the concerned regional language. Business posters at semi-urban and rural branches of the RRB shall also be in the concerned regional languages. (4) Deployment of roving officials to ensure employees are responsive to customers and assist customers in putting in their transactions. (5) Providing customers with booklets consisting of all details of service and facilities available at an RRB in Hindi, English and the concerned regional languages. (6) Use of Hindi and regional languages in transacting business by the RRB with customers, including communications to customers. (7) Reviewing and improving upon the existing security system in branches so as to instil confidence amongst the employees and the public. (8) Wearing on person an identification badge displaying photo and name thereon by the employees. (9) Periodic change of desk and entrustment of elementary supervisory jobs. (10) Suitable training of staff to inculcate customer service orientation. (11) Visit by senior officials from Controlling Offices and Head Office to branches at periodical intervals for on-the-spot study of the quality of service rendered by the branches. (12) Rewarding the best branches from customer service point of view by annual awards/running shield. (13) Customer service audit, Customer surveys. (14) Holding Customer relation programmes and periodical meetings to interact with different cross sections of customers for identifying action points to upgrade the customer service with customers. (15) Clearly establishing a new product and services approval process which shall require approval by the Board, especially on issues which compromise the rights of the common person. (16) Appointing Quality Assurance Officers who will ensure that the intent of policy is translated into the content and its eventual translation into proper procedures. B. Service at the counters B.1 Banking hours / working days of branches 23. An RRB shall normally function for public transactions at least for four hours on weekdays and two hours on Saturdays in the larger interest of public and trading community. Extension counters, Satellite Offices, one-man offices or other special class of branches may remain open for such shorter hours as may be considered necessary. B.2 Sunday Banking 24. In predominantly residential areas, an RRB may keep its branches open for business on Sundays by suitably adjusting the holidays. 25. An RRB shall keep rural branches open on weekly market day. B.3 Commencement / Extension of working hours 26. The branch managers and other supervising officials shall, however, ensure that the members of the staff are available at their respective counters right from the commencement of banking hours and throughout the prescribed business hours so that there may not be any grounds for customers to make complaints. 27. Commencement of employees’ working hours 15 minutes before commencement of business hours may be made operative by the RRB at branches in metropolitan and urban centres. An RRB shall implement the recommendation taking into account the provisions of the local Shops and Establishments Act. 28. An RRB shall ensure that no counter remains unattended during the business hours and uninterrupted service is rendered to the customers. Further, an RRB shall allocate the work in such a way that no teller counter is closed during the banking hours at its branches. All the customers entering the banking hall before the close of business hours shall be attended to. B.4 Extended business hours for non-cash banking transactions 29. An RRB shall extend business hours for banking transactions other than cash, up till one hour before close of the working hours. 30. The following non-cash transactions shall be undertaken by the RRB during the extended hours, i.e., up to one hour before the close of working hours: (1) Non-voucher generating transactions: (i) Issue of pass books/statement of accounts; (ii) Issue of cheque books; (iii) Delivery of term deposit receipts/drafts; (iv) Acceptance of share application forms; (v) Acceptance of clearing cheques; and (vi) Acceptance of bills for collection. (2) Voucher generating transactions: (i) Issue of term deposit receipts; (ii) Acceptance of cheques for locker rent due; (iii) Issue of travellers cheques; (iv) Issue of gift cheques; and (v) Acceptance of individual cheques for transfer credit. 31. Further, the non-cash transactions to be done during the extended business hours shall be notified adequately for information of the customers. 32. An RRB may have evening counters at the premises of existing branches in urban / metropolitan centres for providing facilities to the public beyond the normal hours of business so as to bring about improvement in customer service. It is necessary that in such cases the transactions conducted during such extended hours of business are merged with the main accounts of the branch where it is decided to provide the aforesaid facilities. 33. An RRB shall give to its constituent due notice about the functions to be undertaken during the extended banking hours through local newspapers, as also by displaying a notice on the notice board at the branch(es) concerned. Further, as and when the hours of business of any of the branches are extended, the concerned clearing house shall be informed. B.5 Operation of Rural Branches 34. An RRB may, at the discretion of its management and based on local conditions, treat one day of the week in rural branches, as a non-public business working day, so that the branch managers spend it exclusively in the field for visiting villages in the command area and contacting their present and potential clientele for development work like mobilisation of deposits, monitoring credit utilisation, recovery and providing appropriate guidance to borrowers. The other staff at the branch shall devote the day to keep the house keeping work up-to-date. 35. The RRB shall have flexibility in fixing the non-business working days keeping local conditions in view, especially the 'Hat' days which occupy an important place in the rural economy, subject to sufficient notice to the public / its customers of its intention. However, the following instructions shall be followed in this regard: (1) The non-public business working day shall fall between two working days. (2) All branches at places with population of 10,000 or less shall be treated as rural branches. (3) If there is preponderance of non-agricultural activity at a rural centre and closure of the bank branch on a working day causes inconvenience, the bank may consider such cases on merits and make an exception. It is presumed that adequate arrangements exist in such branches to monitor closely the agricultural and rural advances. (4) If Government business is transacted at a rural branch, an exception may be considered as indicated at (3) above. 36. The RRB shall devise appropriate systems to ensure that the branch managers play an effective developmental role by undertaking as much field work as possible by prescribing a suitable diary wherein date-wise details of the villages visited, persons contacted and the work done in each village shall be noted clearly. Such diaries shall be obtained and reviewed by the concerned controlling authorities on a regular basis and during their visits to the branches. 37. Further, the branch managers shall do advance planning say, for a quarter, in regard to their visits to different villages and also keep the concerned controlling offices informed in the matter. In particular, branch managers must ensure that harvesting seasons are effectively used for recovery of dues. They shall also devote as much time as possible on the other working days of the week for doing as much field work as possible besides attending to the office routine. The visits to the villages shall be systematically organised so that all the villages in the command area are covered at least once a quarter, by meeting as many customers as possible during each such visit taking into account the time of availability of the rural folk for such contacts. The bank shall ensure that a perceptible improvement is recorded in the working of each rural branch as a result of introduction of one non-business working day for recovery and healthy growth of deposits. 38. A report on the progress in implementation of the above instructions and the effects thereof on the quality of operations of the rural branches may be placed before the Board of Directors for review and guidance. C. Transfer of account from one branch to another 39. Instructions of a customer for transfer of his / her account to another branch shall be carried out immediately on receipt of, and in accordance with, his / her instructions. It shall be ensured that along with the balance of the account, the relative account opening form, specimen signatures, standing instructions, etc., or the master sheets wherever obtained, are also simultaneously transferred, under an advice to the customer. 40. The account transfer form with the enclosures shall be handed over to the customer in a sealed cover if he/ she so desires for delivery at the transferee branch. However, the transferee branch shall also be separately supplied with a copy of the account transfer letter. 41. When a branch receives an enquiry from a customer regarding the receipt of his / her account on transfer from another branch it should take up the matter with the transferor branch by electronic means, in case it has not received the balance of the account and / or other related papers even after a reasonable transit time. D. Switching banks by customers 42. An RRB shall ensure that depositors dissatisfied with customer service have the facility to switch banks and thwarting depositors from such switches shall invite serious adverse action. Chapter IV – Customer Guidance and Protection A. Guidance to Customers and Disclosure of Information A.1 Assistance / guidance to customers 43. An RRB shall have “Enquiry” or “May I Help You” counters either exclusively or combined with other duties, located near the entry point of the banking hall. A.2 Display of time norms 44. An RRB shall display the time norms for specialised business transactions predominantly in the banking hall. A.3 Display of information by RRBs – Comprehensive Notice Board A.3.1 Notice Boards 45. The minimum size of the Notice Board may be 2 feet by 2 feet as Board of such a size would facilitate comfortable viewing from a distance of 3 to 5 meters. An RRB shall have a Comprehensive Notice Board to display the information at its branches as per the format given in Annex I. 46. While displaying the information in the notice board, an RRB shall adhere to the following principles: (1) The notice board shall be updated on a periodical basis. It shall indicate the date up to which it was updated (incorporated in the display board). (2) Though the RRB shall have discretion on pattern, colour and design of the board, the display shall be kept simple and readable. (3) The notice board shall be in bilingual in Hindi speaking states and trilingual in other states. (4) The notice board shall specifically indicate wherever recent changes have been done. Explanation: If there is a recent change in the SSI loan products offered by the RRB, the information on the SSI loan products may be displayed as 'We offer SSI loans/products (changed on ……….)’. (5) The notice board shall also indicate a list of items on which detailed information is available in booklet form. 47. In addition to the above Board, an RRB shall also display details such as ‘Name of the RRB / branch, Working Days, Working Hours and Weekly Off-days' outside the branch premises. A.3.2 Booklets/ Brochures 48. The detailed information as indicated in paragraph (E) of Annex I shall be made available in various booklets / brochures as decided by an RRB. These booklets / brochures may be kept in a separate file / folder in the form of ‘replaceable pages’ so as to facilitate copying and updation. In this connection, an RRB shall also adhere to the following broad guidelines: (1) The file / folder shall be kept at the customer lobby in the branch or at the ‘May I Help You‘ counter or at a place that is frequented by most of the customers. (2) The language requirements (i.e., bilingual in Hindi speaking states and trilingual in other states) shall be taken into account. (3) It may be ensured while printing the booklets that the font size is minimum Arial 10 so that the customers are able to easily read the same. (4) Copies of booklets shall be made available to the customers on request. A.3.3 Website 49. An RRB shall make available the detailed information indicated in paragraph (E) of Annex I its website. It shall be ensured that the customers are able to easily access the relevant information from the Home Page of the RRB’s website. An RRB shall adhere to the broad guidelines relating to dating of material, legibility, etc., while placing the same on its websites. 50. An RRB shall display latest updated information relating to interest rates and service charges as per the format given in Annex II on its website. The same shall be easily accessible from the Home Page of its website. The RRB is, however, free to modify the format to suit its requirements, without impairing the basic structure or curtailing the scope of disclosures. 51. Some of the details, which could at the minimum, be made available for public viewing through website of an RRB are listed below: (1) Policy / Guidelines (i) Citizen's Charter (ii) Deposit Policy (iii) Deceased Depositors Policy along with Nomination Rules (iv) Cheque Collection Policy (v) Fair Practices Code for Lenders (vi) Code for Collection of Dues and Repossession of Security (2) Opening of Accounts (i) Account Opening Forms (ii) Terms and Conditions (iii) Service Charges for various types of services – Should cover typical common services including courier charges – What services are available without any charges. (iv) Interest rates on Deposits (v) Minimum balances – along with corresponding facilities offered. (3) Loans and Advances (i) Application forms relating to loans and advances (ii) Copy of blank agreement to be executed by the borrower (iii) Terms and Conditions (iv) Processing fee and other charges (v) Interest rates on Loans and Advances (4) Branches (i) Details of branches along with addresses and telephone numbers (with search engine for queries relating to the branch location) (ii) Details of ATMs along with addresses A.4 Printed material in trilingual form 52. In order to ensure that banking facilities percolate to the vast sections of the population, an RRB shall make available all printed material used by retail customers including account opening forms, pay-in-slips, passbooks, etc., in trilingual form, i.e., English, Hindi and the concerned Regional Language. B. Publicity in the RRB branches cautioning public against placing deposits in dubious schemes 53. An RRB shall in its own interest and as a customer education effort in the interest of the public, consider designing suitable posters or pamphlets or flyers or notices containing following messages: Never respond to unsolicited offers of money received through emails/phone/other media*
No one really gives you money for free*
Be careful while investing in seemingly attractive schemes offering high returns*
Don’t invest in unregulated companies/entities*
Don’t rely on hearsay - Check for yourself*
High return means higher risk including potential loss of entire money – Check your risk-appetite!*
Take care of your money – it is hard to earn but easy to lose*
When in doubt check with a trusted financial adviser*
*For any clarification, visit www.rbi.org.in or www.sebi.gov.in or www.irdai.gov.in | 54. Wherever feasible, such messages shall be displayed or distributed in the RRB branches (in the official language of the state) to enable easy notice by the customers. Since branches are vantage points where members of public visit, it will help to disseminate the information to the public. An RRB shall consider places like Automated Teller Machines or Business Correspondent Points where such messages could get wider visibility. This would also be beneficial to an RRB as its customers would be aware and vigilant of any such fraudulent schemes/calls. 55. It needs to be emphasised that to be effective, such measures have to be pursued continuously for a long period of time and therefore the field staff shall be sensitised in this regard. The branch officials shall also be encouraged to share any meaningful information (market intelligence) of any such dubious scheme in their area with their Regional Offices, which may, in turn, share such information with concerned Regional Office of RBI. C. Codes of Standards and Fair Practices for the Services provided by RRBs 56. NABARD, vide its circular NB.DoS.HO.POL.1662/J.1/2008-09 dated July 31, 2008, had issued Guidelines on “Codes of Standards and Fair Practices” for adoption of the same with suitable modifications suiting to the services being rendered by an RRB with the approval of its Board. The contents of the circular are produced in the paragraphs 57 to 113 below. C.1 Citizens’ Charter and Fair Practice Code 57. RRBs may introduce Citizens' Charter as per the following: (1) "The ____________ Gramin Bank strongly believes that a satisfied customer is the most important factor for growth of its business. (i) This document called the "Citizens' Charter of _____________ Gramin Bank" provides key information on various facilities / services provided to customers in branches of __________ Gramin Bank. The Citizens' Charter, together with Code of Fair Practices, will thus, ensure high standards of accountability, responsibility and transparency in the RRB's dealings with customers. The Charter also provides comprehensive information on bank's grievances redressal mechanism. (ii) This is not a legal document creating rights and liabilities. Loans and advances may also have specific terms and conditions not mentioned in the Charter. However, all terms and conditions will comply with the principles and commitments undertaken by the bank in the Code. (iii) Copies of the Citizens' Charter and Code will be available on request to all our customers at our branches and controlling offices. We shall ensure that all our staff members are aware of the commitments contained in these documents and faithfully implement them. (iv) The Charter provides essential information in transactions relating to savings, current and fixed deposit accounts, safe deposit lockers, grievances redressal, etc. For further details and complete information on terms and conditions of service visit our branches or write to us at Head Office. (v) Information given in the Charter is current as of ____________ (state the date). Information given is subject to change / revision. The bank will endeavour to update the information to changes are made but please contact the nearest branch / Area Office / Controlling Office for the latest changes, if any. " C.2 Code of Fair Practices for RRBs C.2.1 Implementation Process of Fair Practices Code 58. The clientele of RRBs primarily from rural and semi-urban areas of the country are far from empowered and need to be protected by codes of fair practices specifically designed keeping their profile in view. The codes to be adopted by RRBs shall cover the products and services provided by the bank in simple terminology and devoid of jargon. Needles to state that they should be brought out in vernacular spoken in the area of operations of the bank. 59. RRBs adopting 'Codes of Fair Practices' shall ensure that the availability of the codes is well publicised. 60. Besides wide initial launching publicity of the codes, the RRB shall ensure that the code is displayed on Notice Board prominently in the branches and other facilities of the bank. 61. More importantly, the RRB shall properly orient its staff especially its front office staff on the relevance of codes and ensure the implementation of the codes in letter and spirit. C.2.2 Objectives of the Code 62. The Code has been developed with a view to achieving the following objectives: (1) promote good and fair banking practices by setting minimum standards in dealing with the customers; (2) increase transparency so that the customers can have a better understanding of what they can reasonably expect of the services, and (3) promote a fair and cordial relationship between the customers and their bank C.2.3 Application of Code (1) Current accounts, savings account, term deposits, recurring deposit and all other deposit accounts. (2) Payment services such as pension, payment orders, remittances by way of Demand Drafts. (3) Collection of cheques, safe deposit locker facility. (4) Loans and overdrafts. (5) Third party insurance and investment products sold through RRBs' branches. (6) Card products including KCC cards, ATM cards and services C.3 Key Commitments to Customers (1) We promise that we will act courteously, fairly and reasonably, based on the ethical principles of integrity and transparency in all our dealings. (2) We promise that our products and services meet relevant laws and regulations in letter and spirit. (3) We will not discriminate on the basis of age, race, gender, marital status, religion or disability, unless explicitly instructed by the Regulator or by any law in force. (4) We will make sure that our documents and procedures are clear and not misleading and that they are given clear information about our products and services. (5) When you have chosen an account or service, we will give you clear information about how it works, the terms and conditions and the interest rates which apply to it. (6) We will help you use your account or service by sending you regular statements (where appropriate) and we will keep you informed about changes in the interest rates, charges or terms and conditions. (7) We will deal quickly and sympathetically with things that go wrong by correcting mistakes quickly, handling complaints quickly and reversing any bank charges applied in erroneously. (8) We will treat all your personal information as private and confidential, and operate secure and reliable banking and payment systems. C.4 Deposit Accounts C.4.1 Terms and Conditions 63. The RRB will advise a customer the relevant terms and conditions governing the operations of the deposit account when the account is opened for the first time. 64. Change in terms and conditions: (i) Normally, changes will be made with prospective effect giving notice of one month. (ii) If the RRB has made any change without notice it will notify the change within 30 days. If such change is to customer's disadvantage, the customer may within 60 days and without notice, close his / her account or switch it without having to pay any extra charges or interest. (iii) If the RRB has made a major change or a lot of minor changes in any one year, the bank will, on request, give the customer a copy of the new terms and conditions or a summary of the changes. C.4.2 Changing of Account 65. If the customer is not happy about his / her choice of current or savings account (except for term deposit account) within 14 days of making his first payment into the account, the RRB will help the customer switch to another set of bank accounts or bank will give the customer money back with any interest it may have earned. Bank will ignore any notice period and any extra charges. 66. If customer decides to close his / her current / savings account, the RRB will close the account within five working days of receiving customer's instructions. 67. If the customer wants to transfer his / her account to another branch of the RRB, it will do so. Customer's account at the new branch will be operationalised within two weeks of receiving his / her request, subject to customer's complying with the required KYC formalities at the new branch. The RRB will intimate the customer as soon as the account is operationalised. C.4.3 Closure of Accounts 68. Under normal circumstances, the RRB will not close customer's account without giving the customer, at least, 30 days’ notice. Examples of circumstances, which are not 'normal', include improper conduct of account, etc. In all such cases, the customer will be required to make alternative arrangements for cheques already issued and desist from issuing any fresh cheques on such account. C.4.4 Closure or Shifting of Branch 69. If the RRB plans to close a branch or if the bank shifts a branch, the RRB will give to the customers: (1) Notice of three months if there is no other branch of any bank functioning at that centre and inform the customer how the RRB will continue to provide banking services to the customer; and (2) Notice of two months, if there is a branch of any other bank functioning at that centre. C.5 Types of Deposit Accounts 70. A depositor may open the following types of the account with the RRB: (1) Savings Bank Account (2) Current Deposit Account with or without overdraft facility. (3) Term Deposit Account 71. If the decision to open an account of a prospective depositor requires clearance at a higher level, reasons for any delay in opening of the account will be informed to him / her and the final decision of the RRB will be conveyed at the earliest to him / her. C.6 Saving Bank Deposit Accounts 72. These accounts are designed to help the individuals to inculcate habit of saving money to meet their future requirements. It helps customers to keep minimum cash at home besides earning interest on the amounts kept in the account. The amounts can be deposited / withdrawn from these accounts by way of cheques / withdrawal slips. C.6.1 Who can open the Account (1) A person in his / her own name. (2) By two or more persons in their joint names and account to be operated as under: (i) Both or all of them or the survivor/s or survivor/s of them; or (ii) Either or any one of them or more of them or the survivor/s or survivor/s of them; or (iii) Former / latter or survivor or a particular person during his / her life time or survivors jointly or survivor/s. C.6.2 How to Open an Account 73. The applicant will be furnished with a copy of rules and will be required to sign the prescribed form of application to be filled in and the appropriate declaration(s) thereof in respect of accounts in joint names completed by him. The application should be presented at the bank with an initial deposit. 74. Each account is given a distinctive number which will be mentioned in the passbook supplied to the accountholder. This number must be invariably quoted in all pay-in slips / cheques / withdrawals and correspondence with the RRB. C.6.3 Passbook 75. The bank will issue a passbook for the account opened. The passbook must be presented for withdrawal other than by cheques. Deposits may be made without production of passbook, but the passbook should be sent to the bank for completion as soon as possible. When passbook is returned duly completed, the depositor should examine the entries carefully and draw the RRB's attention to any error or omission that might be discovered. 76. Passbook should, as far as possible, be collected from the RRB by the account holder immediately or on the same day. However, if due to any contingency, the passbook is required to be retained overnight, the branch will issue a receipt in the form of a paper token. The passbook should be collected against this token within a week, otherwise, the same will be delivered to the depositor by registered A.D. post at his / her cost to ensure the safe receipt of the passbook. 77. The depositors are advised to keep their passbooks in a safe place. The RRB shall not be held responsible for any loss or incorrect payment attributable to the neglect of this rule. Any change in the address of the depositor should be immediately intimated to the RRB in his / her own interest. 78. In case of loss of the passbook, the customer can obtain duplicate passbook paying a service charge as specified by the RRB. C.6.5 Mode of Depositing Money 79. A depositor may deposit money as often as he / she wishes. The amount should be deposited along with pay-in-slip duly completed when the counterfoil of the pay-in-slip will be returned to the tenderer duly receipted. C.6.6 Mode of withdrawing Money other than by Cheque 80. When a depositor wishes to withdraw money, other than by cheque book, he / she shall present his passbook personally along with a withdrawal form prescribed by the bank duly completed. 81. Payment of Savings Bank withdrawal forms to third parties even if they are accompanied by passbooks is not permitted. However, certain relaxations have been allowed for the Savings Bank Accounts of pensioners / old / sick / incapacitated customers who cannot come to bank personally to withdraw money. 82. As far as possible, only clean notes will be issued to the customers. C.6.7 Withdrawal by Cheque 83. In the case of cheque book operated accounts, withdrawals are allowed in the cheque forms supplied by the RRB. Cheque books will normally be issued to a depositor against an application signed by him / her on the RRB's requisition slip from the cheque book in his / her use. 84. Normally, the RRB will be supplying three cheque books containing 10 / 25 leaves each to Savings Bank accountholder free of charge in a calendar year. For additional cheque books at such notified centre, charge will be levied by the RRB as prescribed from time to time. 85. The RRB may refuse payment of cheques that have been altered in any way unless the alteration is authenticated by the drawer under his / her signature. Cheque should be drawn in such a way as to prevent alteration after issue and the drawer's signature should conform with that on record at the RRB. C.7 Current Deposit Account 86. Current Accounts can be opened by individuals, partnership firms. Private limited companies, Hindu Undivided Family (HUF) / specified Associates, Societies, trust, etc. 87. Minimum balance stipulated from time to time will be required to be maintained. 88. The RRB will levy the following charges in the current account: C.7.1 Charges 89. Ledger Folio Charges: (1) Per ledger page containing 25 entries (40 in case of computer entries) as specified by the RRB. (2) Current accounts maintaining good credit balance are given following exemption (RRB to specify exact amounts / folios from time to time; illustration is given below): | Average Credit Balance | Free Folios (No.) | | Upto ₹25,000/- | Nil | | Above ₹25,000/- & Up to ₹50,000/- | 3 | | Above ₹50,000/- & up to ₹1 lakh | 5 | | Above ₹1 lakh & up to ₹2 lakh | 10 | | Above ₹2 lakh | No folio charges | (3) The charges will be recovered during the month of March every year or at the close of account in case the account is closed earlier. 90. Cheque - Book Charges: Per leaf / book charges as may be prescribed by the RRB. 91. Stop Payment Instructions: Charges per instrument as may be prescribed by the RRB. 92. Duplicate Statement: Charges per ledger page or part thereof or as may be prescribed by the RRB. For account maintained on computer, 40 entries (as specified by the RRB) or part thereof be treated as one ledger page. 93. Non-maintenance of Minimum Balance: In addition to the levy of ledger folio charges, a charge as specified by the RRB on each occasion will be recovered when the balance falls below the minimum stipulated balance. 94. Return of Cheques sent in Clearing or Collection: When the cheque is returned due to insufficient funds, a charge as specified by the RRB will be recovered from the account for every instrument returned in clearing, in addition to other charges. C.8 Term Deposit Accounts 95. The RRB has tailored various deposit schemes to suit the needs and expectation of investing people in every walk of life. A 'Term Deposit' means a deposit received by the RRB for a fixed period and which is withdrawable only after the expiry of the said fixed period and shall include deposit such as Recurring / Cumulative / Annuity / Reinvestment deposits, and soon. 96. Term Deposit account can be opened by individuals, partnership firms, private limited companies, HUFs, etc. C.8.1 Power of Attorney 97. At the request of the depositor, the RRB will register mandate / power of attorney given by him authorising another person to operate the account on his behalf. C.9 Model Fair Practice Code for RRBs C.9.1 Applications for Loans and their Processing 98. Fees and Other Terms - Loan application forms applicable to all categories of borrowers irrespective of loan amount, will contain information about the fees / charges payable, if any, for processing, the amount of such fees refundable in the case of non-acceptance of application, pre-payment options and any other matter which affects the interest of the borrower, to facilitate informed decision by the borrower. 99. Acknowledgement - Acknowledgement will be issued for receipt of all applications. 100. Time Frame for Disposal - The loan applications will be verified within a reasonable period of time and if additional details / documents are required, the same will be intimated to the borrowers immediately. The time frame for disposal of loan applications will be as under: (1) For loans up to ₹25,000 within a fortnight's time. (2) For loans above ₹25,000 within 4 weeks. 101. Communication of Rejection with Reasons - Applicants for all categories of loans irrespective of any threshold limits shall be conveyed in writing within the stipulated time, the main reason / reasons which, in the opinion of the RRB have led to rejection of loan applications in the prescribed format. (Each RRB has to prepare its own list of standard reasons for rejection and make available / circulate / display the same for the information of the customers in the notice Boards of its branches). C.9.2 Loan Appraisal and Terms and Conditions 102. Communication of Sanction - Sanction of the credit limit will be conveyed to the borrower along with the terms and conditions thereof, for which the borrower's acceptance of the said terms and conditions given with their full knowledge will be obtained and kept on record. 103. Terms and Conditions of Sanction - The letter of sanction containing the terms and conditions and other caveats governing credit facilities will be issued to the borrower signed by the authorised official. A copy of the loan agreement along with a copy each of all enclosures quoted in the loan agreement shall also be furnished against a request in writing received from the borrower for the same. C.9.3 Disbursement of Loans including Changes in Terms and Conditions 104. Timely disbursement of loans sanctioned in conformity with the terms and conditions governing such sanctions will be ensured. Notice will be given in respect of any change in the terms and conditions including interest rates, service charges, etc. For this purpose, a notice on the Notice Board of the RRB's branches and offices shall be deemed to be sufficient notice aside of the notices sent individually. Changes in interest rates and charges shall be effected only prospectively. C.9.4 Post Disbursement Supervision 105. Post-disbursement Supervision - Post-disbursement supervision shall be constructive with a view to taking care of any "lender related" genuine difficulty that the borrower may face. 106. Recall / Accelerated Payment - Decision to recall / accelerate payment or performance under the agreement or seeking additional securities, RRB shall be preceded by notice to borrowers, as specified in the loan agreement or a reasonable period, if no such condition exists in the loan agreement. 107. Release of Securities - On receiving payment of loan or realisation of loan subject to any legitimate right or lien for any other claim against the borrower, all securities will normally be released to the borrower. Where right of set off is to be exercised, borrowers shall be given notice about the same with full particulars about the remaining claims and the documents under which the RRB is entitled to retain the securities till the relevant claim is settled / paid. C.9.5 General 108. Non-interference – The RRB will not interfere in the affairs of the borrowers except for what is provided in the terms and conditions of the loan sanction documents, unless new information, not earlier disclosed by the borrower, has come to the notice of the RRB. 109. No Discrimination – The RRB will not discriminate on the grounds of sex, caste and religion in the matter of lending. However, the RRB may participate in credit-linked schemes framed for weaker sections of society. 110. No Unfair Measures for Recovery - In the recovery of loans, the RRB will not resort to undue harassment viz., persistently bothering the borrowers at odd hours, use of muscle power for recovery of loans, etc. 111. Issue of No-Objection Certificate - In case of receipt of request for transfer of borrowal account, either from the borrower or from a bank, which proposes to take over the account, the consent or otherwise, i.e., objection of the RRB, if any, shall be conveyed within 21 days from the date of receipt of request. C.9.6 Borrowers' Covenants 112. To be entitled to the above provisions of the Fair Practices Code, the borrower agrees that: (1) Abide by the assessment of credit application carried out by the RRB and shall not expect the use of margin and security stipulations as a substitute for due diligence on credit worthiness of the borrower. (2) The limits sanctioned and other terms and conditions are purely at the discretion and subject to modification as may be prescribed by the RRB. (3) The interest rate stipulated for the limit is as per the existing guidelines. Appropriate interest shall be charged taking into account the changes that may be effected by the RRB from time to time. (4) The sanction of loan does not vest with anyone the right to claim any damages against any reason whatsoever. (5) Allowing drawings beyond the sanctioned limits, honouring of cheques issued for the purpose other than specifically agreed to in the credit sanction remain at the discretion of the RRB. (6) The RRB does not have an obligation to meet further requirements of the borrower on account of growth in business etc. without proper review of credit limits. (7) The RRB does not have the obligation to nurse / finance the account in the case of sickness. (8) In the event of account becoming NPA, full details of the account can be disclosed to public and the borrowers undertake to sign the disclosure clause. C.10 Redressal of complaints and Grievances 113. Customer having any complaint / grievance with regard to services rendered by the bank has a right to approach / right to the General Manager / Grievance Redressal Officer located at Head Office of the RRB. The details of the internal set up for redressal of complaints / grievances will be displayed in the branch premises. The branch officials will provide all required information regarding procedure for lodging the complaint. In case, the customer does not get response from the bank within 30 days from the date of complaint or he / she is not satisfied with the response received from the RRB, he / she has right to approach Banking Ombudsman appointed by the Reserve bank of India located at ............... (RRB to furnish the address of the relevant RBI Office at which the Ombudsman Office is located). The address of the banking Ombudsman will be displayed at the branch premises / Notice Board. D. Erroneous Debits arising on fraudulent or other transactions D.1 Vigilance by RRBs 114. An RRB shall adhere to the instructions and procedures for opening and operating deposit accounts to safeguard against unscrupulous persons opening accounts mainly to use them as conduit for fraudulently encashing payment instruments. However, in view of receipt of continuous complaints of fraudulent encashment by unscrupulous persons opening deposit accounts in the name/s similar to already established entities, resulting in erroneous and unauthorised debit of drawers’ accounts, an RRB shall remain vigilant to prevent such lapses and issue necessary instructions to the branches / staff. D.2 Compensating the customer 115. In cases of such erroneous debits on account of fraudulent or other transactions, RRBs also do not restore funds promptly to customers even in bona-fide cases, but defer action till completion of either departmental action or police interrogation. Therefore, an RRB is advised that: (1) In case of any fraud, if an RRB is convinced that an irregularity / fraud has been committed by its staff towards any constituent, the RRB shall at once acknowledge its liability and pay the just claim, (2) in cases where the RRB is at fault, it shall compensate customers without demur, and (3) in cases where neither the RRB is at fault nor the customer is at fault but the fault lies elsewhere in the system, then also the RRB shall compensate the customers (up to a limit) as part of a Board approved customer relations policy. E. Customer Protection – Limiting Liability of Customers in Unauthorised Electronic Banking Transactions E.1 Strengthening of systems and procedures 116. Broadly, electronic banking transactions can be divided into two categories: (1) Remote/ online payment transactions (transactions that do not require physical payment instruments to be presented at the point of transactions, e.g., internet banking, mobile banking, card not present (CNP) transactions, Pre-paid Payment Instruments (PPI), and (2) Face-to-face/ proximity payment transactions (transactions which require the physical payment instrument such as a card or mobile phone to be present at the point of transaction, e.g., ATM, POS, etc.). 117. The systems and procedures in RRBs shall be designed to make customers feel safe about carrying out electronic banking transactions. To achieve this, an RRB shall put in place: (1) appropriate systems and procedures to ensure safety and security of electronic banking transactions carried out by customers; (2) robust and dynamic fraud detection and prevention mechanism; (3) mechanism to assess the risks (for example, gaps in the RRB’s existing systems) resulting from unauthorised transactions and measure the liabilities arising out of such events; (4) appropriate measures to mitigate the risks and protect themselves against the liabilities arising therefrom; and (5) a system of continually and repeatedly advising customers on how to protect themselves from electronic banking and payments related fraud. E.2 Reporting of unauthorised transactions by customers to RRBs 118. An RRB shall ask its customers to mandatorily register for SMS alerts and wherever available register for e-mail alerts, for electronic banking transactions. The SMS alerts shall mandatorily be sent to the customers, while email alerts may be sent, wherever registered. The customers shall be advised to notify their bank of any unauthorised electronic banking transaction at the earliest after the occurrence of such transaction and inform that the longer the time taken to notify the RRB, the higher will be the risk of loss to the RRB / customer. To facilitate this, the RRB shall provide customers with 24x7 access through multiple channels (at a minimum, via website, phone banking, SMS, e-mail, IVR, a dedicated toll-free helpline, reporting to home branch, etc.) for reporting unauthorised transactions that have taken place and/ or loss or theft of payment instrument such as card, etc. An RRB shall also enable customers to instantly respond by "Reply" to the SMS and e-mail alerts and the customers shall not be required to search for a web page or an e-mail address to notify the objection, if any. As an alternative, the bank shall prove and alternate number in the transaction alert SMS itself, to which the customer can immediately send a reply. Further, a direct link for lodging the complaints, with specific option to report unauthorised electronic transactions shall be provided by the RRB on home page of its website. The loss/ fraud reporting system shall also ensure that immediate response (including auto response) is sent to the customers acknowledging the complaint along with the registered complaint number. The communication systems used by an RRB to send alerts and receive their responses thereto shall record the time and date of delivery of the message and receipt of customer’s response, if any, to it. This shall be important in determining the extent of a customer’s liability. The RRB shall not offer facility of electronic transactions, other than ATM cash withdrawals, to customers who do not provide mobile numbers to the bank. On receipt of report of an unauthorised transaction from the customer, the RRB shall take immediate steps to prevent further unauthorised transactions in the account. E.3 Limited Liability of a Customer E.3.1 Zero Liability of a Customer 119. A customer’s entitlement to zero liability shall arise where the unauthorised transaction occurs in the following events: (1) Contributory fraud/ negligence / deficiency on the part of the RRB (irrespective of whether the transaction is reported by the customer or not). (2) Third party breach where the deficiency lies neither with the RRB nor with the customer but lies elsewhere in the system, and the customer notifies the RRB within three working days of receiving the communication from an RRB regarding the unauthorised transaction. E.3.2 Limited Liability of a Customer 120. A customer shall be liable for the loss occurring due to unauthorised transactions in the following cases: (1) In cases where the loss is due to negligence by a customer, such as where he / she has shared the payment credentials, the customer will bear the entire loss until he / she reports the unauthorised transaction to the RRB. Any loss occurring after the reporting of the unauthorised transaction shall be borne by the RRB. (2) In cases where the responsibility for the unauthorised electronic banking transaction lies neither with the RRB nor with the customer, but lies elsewhere in the system and the customer notifies the RRB of such a transaction within four to seven working days of receiving a communication of the transaction, the per transaction liability of the customer shall be limited to the transaction value or the amount mentioned in Table 1, whichever is lower. Table 1
Maximum Liability of a Customer under paragraph 120(2) | | Type of Account | Maximum liability (₹) | | • BSBD Accounts | 5,000 | • All other SB accounts
• Pre-paid Payment Instruments and Gift Cards
• Current/ Cash Credit/ Overdraft Accounts of MSMEs
• Current Accounts/ Cash Credit/ Overdraft Accounts of Individuals with annual average balance (during 365 days preceding the incidence of fraud)/ limit up to ₹25 lakh
• Credit cards with limit up to ₹5 lakh | 10,000 | • All other Current/ Cash Credit/ Overdraft Accounts
• Credit cards with limit above ₹5 lakh | 25,000 | 121. Further, if the delay in reporting is beyond seven working days, the customer liability shall be determined as per the RRB’s Board approved policy. The RRB shall provide the details of its policy regarding customers’ liability formulated in pursuance of these directions at the time of opening the accounts. The RRB shall also display its approved policy in public domain for wider dissemination. The existing customers shall also be individually informed about the RRB’s policy. 122. Overall liability of the customer in third party breaches, as detailed in paragraphs 119(2) and 120(2) above, where the deficiency lies neither with the RRB nor with the customer but lies elsewhere in the system, is summarised in the Table 2: Table 2
Summary of Customer’s Liability | | Time taken to report the fraudulent transaction from the date of receiving the communication | Customer’s liability (₹) | | Within three working days | Zero liability | | Within four to seven working days | The transaction value or the amount mentioned in Table 1, whichever is lower | | Beyond seven working days | As per the RRB’s Board approved policy | 123. The number of working days mentioned in Table 2 shall be counted as per the working schedule of the home branch of the customer excluding the date of receiving the communication. E.3.3 Reversal Timeline for Zero Liability / Limited Liability of customer 124. On being notified by the customer, an RRB shall credit (shadow reversal) the amount involved in the unauthorised electronic transaction to the customer’s account within 10 working days from the date of such notification by the customer (without waiting for settlement of insurance claim, if any). The RRB may also at its discretion decide to waive off any customer liability in case of unauthorised electronic banking transactions even in cases of customer negligence. The credit shall be value dated to be as of the date of the unauthorised transaction. 125. Further, an RRB shall ensure that: (1) a complaint is resolved and liability of the customer, if any, established and the customer is compensated as per provisions of paragraphs 119 to 124 above, within such time as may be specified in the RRB’s Board approved policy, but not exceeding 90 days from the date of receipt of the complaint; (2) where it is unable to resolve the complaint or determine the customer liability, if any, within 90 days, the compensation as prescribed in paragraphs 119 to 124 above is paid immediately to the customer; and (3) in case of debit card/ bank account, the customer does not suffer loss of interest, and in case of credit card, the customer does not bear any additional burden of interest. E.3.4 Board Approved Policy for Customer Protection 126. An RRB shall formulate / revise its customer relations policy with approval of its Board, which shall clearly define the rights and obligations of customers in case of unauthorised transactions in specified scenarios, i.e. debits to customer accounts owing to customer negligence / bank negligence / banking system frauds / third party breaches, etc. The policy shall also include mechanism of creating customer awareness on the risks and responsibilities involved in electronic banking transactions and customer liability in case of unauthorised electronic banking transactions, procedure for reporting unauthorised electronic banking transactions and acknowledgement of complaints. It should also provide for a robust grievance redressal structure as per extant instructions, escalation matrix, clear timelines for resolution of customer complaints, compensation keeping in view the instructions contained in paragraph 125 above. The instructions contained in this section shall be incorporated in the policy, and the policy shall be displayed prominently at branches. E.4 Burden of Proof 127. The burden of proving customer liability in case of unauthorised electronic banking transactions shall lie on the RRB. E.5 Reporting and Monitoring Requirements 128. An RRB shall put in place a suitable mechanism and structure for the reporting of the customer liability cases to the Board or one of its Committees. The reporting shall, inter alia, include volume / number of cases and the aggregate value involved and distribution across various categories of cases, viz., card present transactions, card not present transactions, internet banking, mobile banking, ATM transactions, etc. The Standing Committee on Customer Service in each RRB shall periodically review the unauthorised electronic banking transactions reported by customers or otherwise, as also the action taken thereon, the functioning of the grievance redressal mechanism and take appropriate measures to improve the systems and procedures. All such transactions shall be reviewed by the RRB’s internal auditors. E.6 Levy of Service Charges 129. An RRB shall adopt / follow the principles outlined below for ensuring reasonableness in fixing and communicating service charges. 130. Identification of Basic Banking Services: An RRB shall identify basic banking services based on the following broad parameters: (1) Nature of transactions (a) Banking services that are ordinarily availed by individuals in the middle and lower segments, shall be the first parameter. These will comprise services related to deposit / loan accounts, remittance services and collection services. (b) When the above transactions occur in different delivery channels, for the purpose of pricing, they may be treated on a separate footing. (2) Value of transactions (a) Low value of transactions with customers / public up to the ceiling as given below shall be the second parameter: - Remittances up to ₹10,000 in each instance - Collections below ₹10,000 in each instance (Foreign exchange transactions valued up to $500/-) (3) Based on the above-mentioned two parameters, an illustrative list of services is given below. The list of services identified is only an indicative one and the RRB may, at its discretion, include within the category of basic services such additional services as it may consider appropriate. | Table 3 | | Sr. No. | Type of service | | (A) Service relating to deposit accounts | | 1 | Cheque book facility | | 2 | Issue of PassBook (or Statement) / Issue of Balance Certificate | | 3 | Issue of duplicate passbook or statement | | 4 | ATM Cards | | 5 | Debit cards (electronic cheque) | | 6 | Stop payment | | 7 | Balance enquiry | | 8 | Account closure | | 9 | Cheque Return – Inward (cheque received for payment) | | 10 | Signature verification | | (B) Relating to Loan Accounts | | 11 | No dues certificate | | (C) Remittance Facilities (including through other banks) (Rupee or foreign exchange) | | 12 | Demand Draft – Issue | | 13 | Demand Draft – Cancellation | | 14 | Demand Draft – Revalidation | | 15 | Demand Draft – Duplicate Issuance | | 16 | Payment Order – Issue | | 17 | Payment Order – Cancellation | | 18 | Payment Order – Revalidation | | 19 | Payment Order – Duplicate Issuance | | 20 | Telegraphic Transfer – Issue | | 21 | Telegraphic Transfer – Cancellation | | 22 | Telegraphic Transfer – Duplicate Issuance | | 23 | Payment by Electronic Clearing Services (ECS) | | 24 | Transfer by National Electronic Fund Transfer (NEFT) and Electronic Funds Transfer (EFT) | | (D) Collection facilities | | 25 | Collection of Local cheques | | 26 | Collection of Outstation cheques | | 27 | Cheque Return-Outward (cheque deposited for collection) | 131. Offering basic banking services outside the scope of bundled products: An RRB shall make available the basic banking services at reasonable prices / charges and towards this, basic services shall be delivered outside the scope of bundled products. 132. Principles for ensuring reasonableness in fixing and communicating service charges: (1) For basic services to individuals, an RRB shall levy charges at the rates that are lower than the rates applied when the same services are given to non-individuals. (2) For basic services rendered to special category of individuals (such as individuals in rural areas, pensioners and senior citizens), an RRB shall levy charges on more liberal terms than the terms on which the charges are levied to other individuals. (3) For the basic services rendered to individuals, an RRB shall levy charges only if the charges are just and supported by reason. (4) For the basic services to individuals, an RRB shall levy services charges ad-valorem only to cover any incremental cost and subject to a cap. (5) An RRB shall provide to the individual customers upfront and in a timely manner, complete information on the charges applicable to all basic services. (6) An RRB shall provide advance information to the individual customers about the proposed changes in the service charges. (7) An RRB shall collect for services given to individuals only such charges which have been notified to the customer. (8) An RRB shall inform the customers in an appropriate manner recovery of service charges from the account or the transaction. (9) An RRB shall without fail inform the customers in all cases when a transaction initiated by the RRB itself results in or is likely to lead to a shortfall in the minimum balance required to be maintained. 133. Disclosure and Notification of Service Charges: It is imperative that the customers are made aware of the service charges upfront and the changes in service charges are implemented only with prior notice to the customers. The following instructions shall be followed in this regard: (1) Disclosure of Service Charges: (i) An RRB shall communicate the service charges to new customers at the time of beginning of the relationship. (ii) Service charges shall be displayed in the notice board at the branch so as to disseminate information to the customers / public, in addition to display on the website, as per extant instructions of the Reserve Bank (iii) The RRB shall also put in place appropriate methods for communicating the service charges to customers of different profiles. (2) Notifying the changes effected in service charges: (i) An RRB shall take steps to ensure that any change in the service charges are effected only with prior notification to the customers of at least 30 days. (ii) The RRB shall provide an option to the customer to accept the change and if not accepted, to exit from the relationship with the bank within the above 30 days without any cost. (iii) The RRB may consider the option of advertising the changes in service charges in newspapers apart from including the information regarding the changes in any communication sent to the customer. (iv) The RRB shall prominently display in the notice board as well as the website all the changes in service charges effected in the preceding 30 days. 134. Financial Education: An RRB shall disclose full-fledged information on its products and their implications to the customers so that the customers can make an informed judgment about their choice of products. E.7 Intersol Charges 135. An RRB shall follow a uniform, fair and transparent pricing policy and not discriminate between their customers at home branch and non-home branches. A service provided free at the home branch shall be available free at non home branches also. There shall be no discrimination as regards intersol charges (being the charges levied by an RRB to cover the cost of extending services to customers by using the CBS / Internet / Intranet platform) between similar transactions done by customers at home branch and those done at non-home branches. Further, an RRB shall not include cash handling charges under intersol charges. E.8 Charges for Sending SMS Alerts 136. An RRB shall leverage the technology available with it and the telecom service provider(s) to ensure that charges levied by the RRB for sending SMS alerts to customers are levied on all customers on actual usage basis. Chapter V – Financial Inclusion and Accessibility A. Financial Inclusion - Access to Banking Services – Basic Savings Bank Deposit Account (BSBDA) 137. The Basic Savings Bank Deposit (BSBD) Account is designed as a savings account to offer certain minimum facilities, free of charge, to the holders of such accounts. An RRB shall offer the following basic minimum facilities in the BSBD Account, free of charge, without any requirement of minimum balance. (1) The deposit of cash at bank branch as well as ATMs / CDMs (2) Receipt / credit of money through any electronic channel or by means of deposit / collection of cheques drawn by Central / State Government agencies and departments (3) No limit on number and value of deposits that can be made in a month (4) Minimum of four withdrawals in a month, including ATM withdrawals (5) ATM Card or ATM-cum-Debit Card. 138. The BSBD Account shall be considered a normal banking service available to all. 139. An RRB is free to provide additional value-added services, including issue of cheque book, beyond the above minimum facilities, which may / may not be priced (in non-discriminatory manner) subject to disclosure. The availment of such additional services shall be at the option of the customers. However, while offering such additional services, an RRB shall not require the customer to maintain a minimum balance. Offering such additional services will not make it a non-BSBD Account, so long as the prescribed minimum services are provided free of charge. 140. The holders of BSBD Account shall not be eligible for opening any other savings bank deposit account in that RRB. Customers having any other existing savings bank deposit account in that bank shall be required to close it within 30 days from the date of opening a BSBD Account. Further, before opening a BSBD account, an RRB shall take a declaration from the customer that he/ she is not having a BSBD account in any other bank. 141. The BSBD Account shall be subject to RBI instructions on KYC/AML for opening of bank accounts issued vide Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. 142. The instructions issued on free transactions available for normal savings bank account in own bank / other bank ATMs vide circulars DPSS.CO.PD.No.316/02.10.002/2014-15 dated August 14, 2014 and DPSS.CO.PD.No.659/02.10.002/2014-15 dated October 10, 2014 are not applicable to BSBD accounts. The minimum free withdrawals available to the BSBD Account holders can be made at all ATMs (own bank / other bank ATMs). 143. An RRB shall frame Board approved policy / operational instructions in this regard. B. Providing Banking Facilities to Persons with Disabilities B.1 Need for Bank Branches / ATMs to be made accessible to Persons with Disabilities 144. An RRB shall take necessary steps to provide all existing ATMs / future ATMs with ramps so that wheelchair users / persons with disabilities can easily access them. Care shall also be taken to make arrangements in such a way that the height of the ATMs does not create an impediment in their use by wheelchair users. However, in cases where it is impracticable to provide such ramp facilities, whether permanently fixed to earth or otherwise, this requirement may be dispensed with, for reasons recorded and displayed in branches or ATMs concerned. 145. An RRB shall also take appropriate steps, including providing of ramps at the entrance of the branches, wherever feasible, so that the persons with disabilities / wheelchair users can enter bank branches and conduct business without difficulty. An RRB shall report the progress made in this regard periodically to their respective Customer Service Committee of the Board and ensure compliance. B.2 Providing Banking Facilities to Visually Impaired Persons 146. An RRB shall adhere to instructions given below and extend all banking facilities to persons with blindness, low-vision and other disabilities. (1) An RRB shall ensure that all banking facilities such as cheque book facility including third party cheques, ATM facility, Net banking facility, locker facility, retail loans, credit cards etc., are invariably offered to visually challenged persons without any discrimination. They shall be assisted in withdrawal of cash. (2) An RRB shall also advise its branches to render all possible assistance to the visually challenged for availing the various banking facilities. (3) An RRB shall ensure that all its ATMs are Talking ATMs equipped with Braille keypads. (4) Magnifying glasses shall also be provided in all bank branches for the use of persons with low vision, wherever they require for carrying out banking transactions with ease. The branches should display a notice at a prominent place about the availability of magnifying glasses and other facilities available for persons with disabilities. B.3 Operation of Accounts by Old & Incapacitated Persons 147. An RRB shall extend the following facilities to account holders who are old / sick / incapacitated and who are willing to open and operate joint accounts. 148. The cases of sick / old / incapacitated account holders fall into following categories: (1) An account holder who is too ill to sign a cheque / cannot be physically present in the bank to withdraw money from his bank account but can put his / her thumb impression on the cheque / withdrawal form; (2) An account holder who is not only unable to be physically present in the RRB but is also not even able to put his / her thumb impression on the cheque / withdrawal form due to certain physical incapacity. 149. With a view to enabling the old / sick account holders operate their bank accounts, an RRB shall follow the procedure as under: (1) Wherever thumb or toe impression of the sick / old / incapacitated account holder is obtained, it shall be identified by two independent witnesses known to the RRB, one of whom shall be a responsible official of the RRB. (2) Where the customer cannot even put his / her thumb impression and also would not be able to be physically present in the RRB, a mark can be obtained on the cheque / withdrawal form which shall be identified by two independent witnesses, one of whom shall be a responsible official of the RRB. (3) The customer may also be asked to indicate to the RRB as to who would withdraw the amount from the RRB on the basis of cheque / withdrawal form as obtained above and that person shall be identified by two independent witnesses. The person who would be actually drawing the money from the RRB shall be asked to furnish his / her signature to the RRB. B.4 Opinion of Indian Banks’ Association in case of a person who cannot sign due to loss of both hands 150. Opinion obtained by the Indian Banks’ Association from their consultant on the question of opening of a bank account of a person who has lost both his hands and could not sign the cheque / withdrawal form is given below: “In terms of the General Clauses Act, the term “Sign” with its grammatical variations and cognate expressions, shall with reference to a person who is unable to write his name, include “mark” with its grammatical variations and cognate expressions. The Supreme Court has held in AIR 1950 – Supreme Court, 265 that there must be physical contact between the person who is to sign and the signature can be by means of a mark. This mark can be placed by the person in any manner. It could be the toe impression, as suggested. It can be by means of a mark which anybody can put on behalf of the person who has to sign, the mark being put by an instrument which has had a physical contact with the person who has to sign”. B.5 Compliance with Hon’ble Supreme Court Order dated April 30, 2025 in the matter of Pragya Prasun and Ors. vs Union of India and Ors. (W.P.(C) 289 of 2024) and Amar Jain vs Union of India & Ors. (W.P.(C) 49 of 2025) 151. Attention of an RRB is drawn to the Order of the Hon’ble Supreme Court dated April 30, 2025 in the matter of Pragya Prasun and Ors. vs. Union of India and Ors. (W.P.(C) 289 of 2024) and Amar Jain vs. Union of India & Ors. (W.P.(C) 49 of 2025). The RRB shall undertake appropriate measures to ensure compliance with the above Supreme Court Order, as applicable. B.6 Legal Guardianship Certificate issued under National Trust for the Welfare of Persons with Autism, Cerebral Palsy, Mental Retardation, Mental Illness and Multiple Disabilities Act, 1999 152. The following instructions shall be applicable for the purpose of opening / operating bank accounts of the above persons: (1) The National Trust for Welfare of Persons with Autism, Cerebral Palsy, Mental Retardation and Multiple Disabilities Act, 1999 provides a law relating to certain specified disabilities. Clause (j) of Section 2 of that Act defines a “person with disability” to mean a person suffering from any of the conditions relating to autism, cerebral palsy, mental retardation or a combination of any two or more of such conditions and includes a person suffering from severe multiple disabilities. This Act empowers a Local Level Committee to appoint a guardian, to a person with disabilities, who shall have the care of the person and property of the disabled person. (2) An RRB shall take note of the legal position stated above and shall rely on and be guided by the orders / certificates issued by the competent authority, under the respective Acts, appointing guardians / managers for the purposes of opening / operating bank accounts. In case of doubt, care may be taken to obtain proper legal advice. 153. An RRB shall ensure that its branches give proper guidance to their customers so that the guardians / managers of the disabled persons do not face any difficulties in this regard. Note: (1) Legal Guardian cannot be authorised to appoint a nominee for any bank account of a person with Autism, Cerebral Palsy, Mental Retardation & Multiple Disabilities. As per the provisions, Legal Guardian is always supposed to work in the interest of the person with such disabilities and no such interest can be served by way of nomination where the nominee gets the benefits after death of the person with disability. (2) Regarding the process for settlement of claim in case of death of the account holder in the absence of nomination, usual prevalent rules and laws will apply since there is no provision in this regard in the National Trust Act, 1999. (3) In case of death of legal guardian, a new guardian may be appointed by the Local Level Committee under the provisions of the National Trust Act, 1999. In the interim period till the new guardian is appointed, operation in the bank account may be suspended. B.7 Display of information regarding Local Level Committees set up under the National Trust for the Welfare of Persons with Autism, Cerebral Palsy, Mental Retardation and Multiple Disabilities Act, 1999 154. An RRB shall ensure that its branches display in a conspicuous place the following information in the local language and English / Hindi (or both): (1) essential details about the facilities under the enactment; (2) the fact that the parties can approach the Local Level Committees, for the purpose of issuance of the certificate and that the certificate issued under the Act is acceptable; and (3) the details of the Local Level Committees in that area. C. Banking Facility for Senior Citizens and Differently abled Persons 155. An RRB shall put in place appropriate mechanism with the following specific provisions for meeting the needs of senior citizen and differently abled customers so that they are able to avail the RRB’s services without difficulty. C.1 Dedicated Counters / Preference to Senior Citizens, Differently abled persons 156. An RRB shall provide a clearly identifiable dedicated counter or a counter which provides priority to senior citizens and people who are differently abled including visually impaired persons. C.2 Ease of submitting Life Certificate 157. An RRB shall ensure that when a Life Certificate is submitted in any branch, including a non-home branch, of the pension paying bank, the same is updated / uploaded promptly in CBS by the receiving branch itself, to avoid any delay in credit of pension. C.3 Cheque Book Facility 158. An RRB shall issue cheque books to customers, whenever a request is received, through a requisition slip which is part of the cheque book issued earlier. 159. An RRB shall provide minimum 25 cheque leaves every year, if requested, in savings bank account, free of charge. 160. An RRB shall not insist on physical presence of any customer including senior citizens and differently abled persons for getting cheque books. 161. An RRB shall issue cheque books, on requisition, by any other mode as per the bank’s laid down policy. Providing such facility in BSBDA will not render the account to be classified as non-BSBDA as detailed at paragraph 139 of this chapter. C.4 Automatic conversion of status of accounts 162. An RRB shall convert a fully KYC compliant account automatically into a ‘Senior Citizen Account’ based on the date of birth available in the RRB’s records. C.5 Additional Facilities to visually impaired customers 163. The facilities provided to sick / old / incapacitated persons vide paragraphs 147 to 149 of these directions by an RRB (regarding operations of accounts through identification of thumb / toe impression / mark by two independent witnesses and authorising a person who would withdraw the amount on behalf of such customers) shall also be extended to the visually impaired customers. C.6 Ease of filing Form 15G/H 164. An RRB shall provide senior citizens and differently abled persons Form 15G/H once in a year (preferably in April) to enable them to submit the same, where applicable, within the stipulated time. C.7 Doorstep Banking Services for Senior Citizens and Differently Abled Persons 165. An RRB shall make concerted efforts to offer certain basic banking services, such as pick up of cash and instruments against receipt, delivery of cash against withdrawal from account, delivery of demand drafts, submission of Know Your Customer (KYC) documents and Life certificate at the premises/ residence of senior citizens of more than 70 years of age and differently abled persons or infirm persons (having medically certified chronic illness or disability) including those who are visually impaired. 166. An RRB shall incorporate the following aspects in their Board approved policy for such services and report the progress made in this regard to the Customer Service Committee of the Board every quarter: (1) An RRB shall offer the doorstep banking services on pan India basis. The RRB shall develop a Board approved framework for determining the nature of branches / centres where these services will be provided mandatorily and those where it will be provided on a best effort basis and make the policy public. The list of branches offering such doorstep banking services shall be displayed / updated on the bank’s website regularly. (2) An RRB shall give adequate publicity to the availability of these services in their public awareness campaigns. The charges, in this regard, shall also be prominently indicated in brochures and published in its website. Chapter VI – Payment and Remittance Service A. Demand Drafts A.1 Issue of Demand Drafts 167. An RRB shall ensure that demand drafts of ₹20,000 and above are issued invariably with account payee crossing. 168. Necessary changes in system and procedures to speed up issue and payment of drafts should be taken. 169. Measures seeking to bring down the incidence of frauds perpetrated through bank drafts shall be built into the draft form itself. 170. All superscriptions about validity of the demand draft shall be provided at the top of the draft form. A draft shall be uniformly valid for a period of three months and procedure for revalidation after three months shall be simplified. 171. An RRB shall ensure that drafts of small amounts are issued by its branches against cash to all customers irrespective of the fact whether they are having accounts with the RRB or not. Staff at the RRB branch counter shall not refuse to accept small denomination notes from the customers (or non-customers for issuance of the drafts). A.2 Encashment of drafts 172. An RRB shall ensure that drafts drawn on its branches are paid immediately. Payment of draft shall not be refused for the only reason that relative advice has not been received. A.3 Issue of Duplicate Demand Draft 173. Duplicate draft, in lieu of lost draft, up to and including ₹5,000 may be issued to the purchaser on the basis of adequate indemnity and without insistence on seeking non payment advice from drawee office irrespective of the legal position obtaining in this regard. 174. An RRB shall issue duplicate Demand Draft to the customer within a fortnight from the receipt of such request. Further, for the delay beyond this stipulated period, an RRB shall pay interest at the rate applicable for term deposit of corresponding maturity in order to compensate the customer for such delay. The period of fortnight prescribed would be applicable only in cases where the request for duplicate demand draft is made by the purchaser or the beneficiary and would not be applicable in the case of third party endorsements. 175. The above instructions shall be applicable only in cases where the request for duplicate demand draft is made by the purchaser or the beneficiary and would not be applicable in the case of draft endorsed to third parties. B. Cheque Collection Policy 176. The cheque collection policy should be integrated with the deposit policy formulated by the RRB in line with the model deposit policy of Indian Banks’ Association or Association of which it is a member. 177. The policy should clearly lay down the liability of an RRB by way of interest payments due to delays for non-compliance with the standards set by the RRB itself. 178. Compensation by way of interest payment, where necessary, should be made without any claim from the customer. 179. Adequate care may be taken to ensure that the interests of the small depositors are fully protected. 180. The policy should be placed before the Board of the RRB and the Board's specific approval should be obtained on the reasonableness of the policy and the compliance with the spirit of the Reserve Bank’s instructions. C. Issue and Acceptance of Cheques C.1 Writing the cheques in any language 181. All cheque forms shall be printed in Hindi and English. The customer may, however, write cheques in Hindi, English or in the concerned regional language. C.2 Acceptance of cheques bearing a date as per National Calendar (Saka Samvat) for payment 182. Government of India has accepted Saka Samvat as National Calendar with effect from 22 March 1957 and all Government statutory orders, notifications, Acts of Parliament, etc. bear both the dates i.e., Saka Samvat as well as Gregorian Calendar. An instrument written in Hindi having date as per Saka Samvat calendar is a valid instrument. Accordingly, cheques bearing date in Hindi as per the National Calendar (Saka Samvat) shall, therefore, be accepted by an RRB for payment, if otherwise in order. An RRB can ascertain the Gregorian calendar date corresponding to the National Saka calendar in order to avoid payment of stale cheques. D. Collection of Instruments D.1 Cheque Drop Box Facility 183. Both the drop box facility and the facility for acknowledgement of the cheques at regular collection counters shall be available to the customers and no branch shall refuse to give an acknowledgement if the customer tenders the cheques at the counters. 184. An RRB shall ensure that customers are not compelled to drop the cheques in the drop-box. Further, the RRB shall invariably display on the cheque drop-box itself that "Customers can also tender the cheques at the counter and obtain acknowledgment on the pay-in-slips". The above message is required to be displayed in English, Hindi and the concerned regional language of the State. 185. An RRB shall make fool proof arrangements to account for the number of instruments each time the box is opened so that there are no disputes and the customer’s interests are not compromised. D.2 Cheques drawn in the name of Karta 186. While RRBs shall not collect account payee cheques for any person other than the payee constituents, it is clarified that an RRB collecting instruments drawn in the name of 'Karta' to the account of the HUF is not prohibited. However, an RRB shall, take a mandate from the accountholder at the time of opening an account in the name of HUF, that the cheques drawn in favour of the Karta can also be collected in the account and vice-versa. Further, an RRB may also take such other precautions as they deem fit to ensure that the cheques drawn in favour of 'Karta' really pertain to the account of HUF before crediting the same to the HUF account. D.3 Purchase of Local Cheques, Drafts, etc., during Suspension of Clearing 187. Whenever clearing is suspended and it is apprehended that the suspension may be prolonged, bank may temporarily accommodate its constituents, both borrowers and depositors, to the extent possible by purchasing the local cheques, drafts, etc., deposited in their accounts for collection, special consideration being shown in respect of cheques drawn by Government departments/companies of good standing and repute, as also demand drafts drawn on local banks. While extending this facility, RRB would no doubt take into consideration such factors as creditworthiness, integrity, past dealings and occupation of the constituents, so as to guard themselves against any possibility of such instruments being dishonoured subsequently. D.4 Dishonour of Cheques D.4.1 Procedure for return / despatch of dishonoured cheques 188. An RRB shall return/ despatch the dishonoured instruments to the customer promptly without delay, in any case within 24 hours. 189. In relation to cheques presented direct to the paying bank for settlement of transaction by way of transfer between two accounts with that bank, it should return such dishonoured cheques to payees / holders immediately. 190. In case of dishonor / return of cheques, the paying bank should clearly indicate the return reason code on the return memo / objection slip which should also bear the signature / initial of an RRB official as prescribed in Rule 6 of the Uniform Regulations and Rules for Bankers’ Clearing Houses (URRBCH). D.4.2 Framing appropriate procedure for dealing with dishonoured cheques 191. Determination of response to dishonour of cheques of the account holders has been left to the discretion of RRBs. An RRB shall put in place an appropriate policy approved by the Board or its Committee taking into consideration the need to prevent misuse of the cheque drawing facility and avoid penalising customers for unintended dishonour of cheques. This policy shall be transparent, made known to every customer upfront and implemented fairly. 192. The policy shall also cover inherent preventive measures and checks to prevent any scope for collusion of the staff of the RRB or any other person, with the drawer of the cheque for causing delay in or withholding the communication of the fact of dishonour of the cheque to the payee / holder or the return of such dishonoured cheque to him / her. The RRB shall also lay down requisite internal guidelines for its officers and staff and advise them to adhere to such guidelines and ensure strict compliance thereof to achieve aforesaid object of effective communication and delivery of dishonoured cheque to the payee. 193. The policy shall also deal with frequent dishonour of cheques of value of less than ₹1 crore and ECS / NACH mandates. D.4.3 Information on dishonoured cheques 194. Data in respect of each dishonoured cheque for amount of ₹1 crore and above shall be made part of the RRB's MIS on constituents and concerned branches shall report such data to their respective Regional Office / Head Office. 195. Data in respect of cheques drawn in favour of stock exchanges and dishonoured shall be consolidated separately by an RRB irrespective of the value of such cheques as a part of its MIS relating to broker entities and be reported to its respective Head Office / Central Office. 196. An RRB shall place before its Audit / Management Committee, every quarter, consolidated date in respect of the matters referred in paragraphs 194 and 195 above. D.4.4 General 197. For the purpose of adducing evidence to prove the fact of dishonour of cheque on behalf of a complainant (i.e., payee / holder of a dishonoured cheque) in any proceeding relating to dishonoured cheque before a court, consumer forum or any other competent authority, the RRB shall extend full co-operation, and shall furnish him / her documentary proof of fact of dishonour of cheques. D.5 Bills for collection 198. Bills for collection including bills discounted required to be collected through another bank at the realising centre shall be forwarded directly by the forwarding office to the realising office. D.5.1 Payment of interest for Delays in collection of bills 199. The lodger's bank shall pay interest to the lodger for the delayed period in respect of collection of bills at the rate of 2 percent per annum above the rate of interest payable on balances of Savings Bank accounts. The delayed period shall be reckoned after making allowance for normal transit period based upon a time frame of two days each for (i) Despatch of bills, (ii) Presentation of bills of drawees, (iii) Remittance of proceeds to the lodger's bank, and (iv) Crediting the proceeds to drawer's account. 200. To the extent the delay is due to the drawee's bank, the lodger's bank may recover interest for such delay from that bank. Chapter VII – Deposit Accounts and Other Liabilities A. Opening / Operation of Deposit Accounts 201. An RRB shall be guided by RBI instructions on KYC / AML for opening and operation of accounts as prescribed in the Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. 202. An RRB shall be guided by Reserve Bank’s instructions on interest rates on deposit accounts and related matters as prescribed in the Reserve Bank of India (Regional Rural Banks – Interest Rate on Deposits) Directions, 2025. A.1 Minimum balance in savings bank accounts 203. An RRB shall at the time of opening the accounts, inform its customers in a transparent manner, the requirement of maintaining minimum balance and details of charges, if any, due to non-maintenance of the same. An RRB shall inform, at least one month in advance, the existing account holders of any change in the prescribed minimum balance and the charges that may be levied if the prescribed minimum balance is not maintained. A.1.1 Levy of penal charges on non-maintenance of minimum balances in savings bank accounts 204. While levying charges for non-maintenance of minimum balance in savings bank account, an RRB shall adhere to the instructions given below: (1) In the event of a default in maintenance of minimum balance / average minimum balance as agreed to between the RRB and customer, the RRB shall notify the customer clearly by SMS / email / letter etc. that in the event of the minimum balance not being restored in the account within a month from the date of notice, penal charges will be applicable. (2) In case the minimum balance is not restored within a reasonable period, which shall not be less than one month from the date of notice of shortfall, penal charges may be recovered under intimation to the account holder. (3) The policy on penal charges to be so levied may be decided with the approval of the Board of the RRB. (4) The penal charges shall be directly proportionate to the extent of shortfall observed. In other words, the charges shall be a fixed percentage levied on the amount of difference between the actual balance maintained and the minimum balance as agreed upon at the time of opening of account. A suitable slab structure for recovery of charges may be finalised. (5) It should be ensured that such penal charges are reasonable and not out of line with the average cost of providing the services. (6) It shall be ensured that the balance in the savings account does not turn into negative balance solely on account of levy of charges for non-maintenance of minimum balance. 205. These instructions shall be brought to the notice of all customers apart from being disclosed on the RRB's website. A.2 Treatment of Accounts opened for Credit of Scholarship Amounts under Government Schemes 206. An RRB shall also ensure that accounts of all student beneficiaries under the various Central / State Government Scholarship Schemes are free from restrictions of ‘minimum balance’ and ‘total credit limit’. A.3 Statement of Accounts / Passbooks A.3.1 Issuance of Passbook to Savings Bank Account holder (Individual) 207. An RRB shall invariably offer passbook facility to all its savings bank account-holders (individuals). The cost of providing such passbooks shall not be recovered from the customers. A.3.2 Details to be mentioned in Passbook / Statement of Account 208. An RRB shall mention the complete address and telephone number of the branch are invariably mentioned in the passbooks / statements of account as a customer service measure. A.3.3 Recording of Details of Transactions in Passbook / Statement of Account 209. An RRB shall avoid inscrutable entries in passbook / statement of account and ensure that brief, intelligible particulars are invariably entered in passbook / statement of account. 210. An RRB shall at a minimum provide the relevant details in respect of entries in the accounts as illustrated (the list is indicative and not exhaustive) below: | Table 4 - Illustrative debit entries in pass books / statements of account | | | Debit entries | | a. | Payment to third parties | (i) Name of the payee
(ii) Mode – Transfer, clearing, inter-branch, RTGS/ NEFT, cash, cheque (number)
(iii) Name of the transferee bank, if the payment is made through clearing/ inter-branch transaction/ RTGS/ NEFT | | b. | Payment to ‘self’ | (i) Indicate “Self” as payee
(ii) Name of the ATM/ branch if the payment is made by ATM/ another branch | | c. | Issuance of drafts/ pay orders/ any other payment instrument | (i) Name of the payee (in brief/ acronym)
(ii) Name of the drawee bank/ branch/ service branch | | d. | Bank charges | (i) Nature of the charges – fee/ commission/ penalty etc.
(ii) Reasons for the charges, in brief – e.g. return of cheque (number), commission/ fee on draft issued/ remittance (draft number), cheque collection charge (number), issuance of cheque book, SMS alerts, ATM fees, additional cash withdrawals, etc. | | e. | Reversal of wrong credits | (i) Date of the original credit entry reversed
(ii) Reasons for reversal, in brief | | f. | Recovery of instalments of a loan/ interest on loan | (i) Loan account number
(ii) Name of the Loan account holder | | g. | Creation of term deposit/ recurring deposit | (i) Term Deposit/ Recurring Deposit Account/ Receipt number
(ii) Name of the Term Deposit/ Recurring Deposit Account holder | | h. | Transactions at POS | (i) Transaction date, time and identification number
(ii) Location of the POS | | i. | Any other | (i) Provide adequate details on the same lines as mentioned above. | Note: In case of single debit in account with multiple credits, the payee name/ account number/ branch/ bank shall not be recorded. However, the fact of “multiple payees” will be indicated.. Illustrative credit entries in pass books / statements of account | II. | Credit Entries | | a. | Cash deposit | (i) Indicate that it is a “cash deposit”
(ii) Name of the depositor – self/ third party | | b. | Receipt from third parties | (i) Name of the remitter/ transferor
(ii) Mode – Transfer, inter-branch, RTGS/ NEFT, cash, etc.
(iii) Name of the transferor bank, if the payment is received through inter-branch transaction, RTGS/ NEFT | | c. | Proceeds of clearing/ collection/ draft etc. paid | (i) Name of the draft issuing bank
(ii) Date and number of the cheque/ draft | | d. | Reversal of wrong debits (including charges) | (i) Date of the original debit entry reversed
(ii) Reasons for reversal, in brief | | e. | Interest on deposits | (i) Mention if it is interest paid on the Savings Account/ Term Deposit
(ii) Mention the respective Term Deposit Account/ Receipt Number if it is interest paid on Term Deposit(s) | | f. | Maturity proceeds of term deposit/ recurring deposit | (i) Name of the Term Deposit/ Recurring Deposit holder
(ii) Term Deposit/ Recurring Deposit account/ receipt number
(iii) Date of maturity | | g. | Loan proceeds | (i) Loan account number | | h. | Any other | (i) Provide adequate details | 211. An RRB shall also incorporate information about ‘deposit insurance cover’ along with the limit of coverage, subject to change from time to time, upfront in the passbook. A.3.4 Updating passbooks 212. Customers shall be made conscious of the need on their part to get the passbooks updated regularly and employees shall be exhorted to attach importance to this area. A printed slip requesting the depositor to tender their passbooks periodically shall be given, especially in cases where a passbook is tendered for posting after a long interval of time or after very large number of transactions. 213. Paper tokens, indicating the date of receipt of the passbook and also the date when it is to be collected, shall be issued in cases where the passbooks are held back for updation. A.3.5 Maintenance of savings bank pass books: precautions 214. An RRB shall exercise the following precautions to obviate fraudulent withdrawals from the relative accounts due to negligence in taking adequate care of the custody of savings bank pass books. (1) Branches shall accept the pass books and return them against tokens. (2) Passbooks retained at the branches overnight shall be held under lock and key in the custody of named responsible officials. A.3.6 Providing monthly statement of accounts 215. An RRB shall ensure to adhere to monthly periodicity while sending statement of account. Further, the RRB shall advise its Inspecting Officers to carry out sample check at the time of internal inspection of branches to verify whether the statements are being dispatched in time. A.4 Term Deposit Account 216. An RRB shall adhere to the following instructions relating to operations in term deposit accounts: (1) An RRB shall issue term deposit receipt indicating therein full details, such as, date of issue, period of deposit, due date, applicable rate of interest, etc. (2) Term deposits shall be freely transferable from one branch of an RRB to another. (3) Change in interest rate on deposits shall be made known to customers as well as bank branches expeditiously. A.5.1 Addition or deletion of the name/s of joint account holders 217. The RRB may, at the request of all the joint account holders, allow the addition or deletion of name/s of joint account holder/s if the circumstances so warrant or allow an individual depositor to add the name of another person as a joint account holder. However, in no case shall the amount or duration of the original deposit undergo a change in any manner in case the deposit is a term deposit. 218. The RRB may, at its discretion, and at the request of all the joint account holders of a deposit receipt, allow the splitting up of the joint deposit, in the name of each of the joint account holders only, provided that the period and the aggregate amount of the deposit do not undergo any change. A.5.2 Disposal of Deposits 219. Advance instructions from depositors for disposal of deposits on maturity shall be obtained in the application form itself. Wherever such instructions are not obtained, the RRB shall ensure to send intimation of impending due date of maturity well in advance to their depositors as a rule in order to extend better customer service. A.5.3 Renewal of Overdue Deposits 220. All aspects concerning renewal of overdue deposits shall be laid down in a transparent policy. The policy shall be non-discretionary and non-discriminatory. The terms and conditions of renewal including interest rates shall be notified to the customer at the time of acceptance of deposit. A.5.4 Repayment of Term Deposits 221. The signatures of both the depositors need not be obtained for payment of maturity proceeds of term deposit accounts that are opened with operating instructions ‘Either or Survivor’. However, the signatures of both the depositors may have to be obtained, in case the deposit is to be paid before maturity. If the operating instruction is ‘Either or Survivor’ and one of the depositors expires before the maturity, no pre-payment of the term deposit may be allowed without the concurrence of the legal heirs of the deceased joint holder. This, however, would not stand in the way of making payment to the survivor on maturity. 222. In case the mandate is ‘Former or Survivor’, the ‘Former’ alone can operate / withdraw the matured amount of the term deposit, when both the depositors are alive. However, the signature of both the depositors may have to be obtained, in case the deposit is to be paid before maturity. If the former expires before the maturity of the term deposit, the ‘Survivor’ can withdraw the deposit on maturity. Premature withdrawal would however require the consent of both the parties, when both of them are alive, and that of the surviving depositor and the legal heirs of the deceased in case of death of one of the depositors. 223. If the joint depositors prefer to allow premature withdrawals of term deposits also in accordance with the mandate of ‘Either or Survivor’ or ‘Former or Survivor’, as the case may be, it would be open to the RRB to do so, provided it has taken a specific joint mandate from the depositors for the said purpose. In other words, in case of term deposits with "Either or Survivor" or "Former or Survivor" mandate, the RRB is permitted to allow premature withdrawal of the deposit by the surviving joint depositor on the death of the other, only if, there is a joint mandate from the joint depositors to this effect. 224. When a term deposit account is opened in the joint names of two depositors on ‘Either or Survivor’ basis and the said joint depositors already have a savings bank account in their names jointly on ‘Either or Survivor’ instructions, on maturity of the term deposit, proceeds of the matured term deposit can be credited to the joint savings bank account already opened in the RRB. A separate savings bank account need not be opened in the name of the first depositor for crediting the proceeds of the term deposit. A.5.5 Deduction of Tax Deducted at Source 225. An RRB is not required to deduct TDS from depositors who submit declaration in Form 15-G/15-H under Income Tax Rules, 1962. The RRB shall give an acknowledgment at the time of receipt of such declaration. 226. An RRB shall provide TDS Certificate in Form 16A, to its customers in respect of whom they have deducted tax at source. An RRB shall put in place systems that will enable them to provide Form 16A to the customers well within the timeframe prescribed under the Income Tax Rules. A.5.6 Renewal of Term Deposits frozen by law enforcement authorities 227. In cases where a term deposit account(s) of a depositor is frozen by an RRB on the order of law enforcement authorities, the RRB shall obtain a request letter from the depositor on maturity for renewal of the deposit. The depositor shall be given an option to choose the term for renewal of the deposit. In case the depositor does not exercise the option of choosing the term for renewal, the RRB shall renew the deposit for a term equal to the original term. A.6 Acceptance of cash over the counter 228. An RRB shall refrain from incorporating clauses in the terms and conditions which restrict deposit of cash over the counters and ensure that its branches invariably accept cash over the counters from all its customers who desire to do so. In this connection, an RRB shall comply with the Know Your Customer requirements for customers and walk-in customers as contained in Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. A.7 Opening of Bank Accounts in the Names of Minors 229. Minors of any age may be allowed to open and operate savings and term deposit accounts through his/ her natural or legal guardian. They may also be allowed to open such accounts with mother as guardian in terms of instructions issued on December 29, 1976, whose contents are reproduced below: It has been brought to our notice that considerable difficulty is being experienced by women customers in opening bank accounts in the names of minors, with mothers as their guardians. Presumably, RRBs are reluctant to accept the mother as a guardian of a minor, while father is alive in view of section 6 of the Hindu Minority and Guardianship Act, 1956, which stipulates that the father alone should be deemed to be the guardian in such case. To overcome this legal difficulty and to enable RRBs to open freely such accounts in the name of minors under the guardianship of their mothers, it has been suggested in some quarters that the above provisions should be suitably amended. While it is true that an amendment of the above Act may overcome the difficulty in the case of Hindus, it will not solve the problem for other communities as minors belonging to Muslim, Christian, Parsi Communities would still be left out unless the laws governing these communities are also likewise amended. The legal and practical aspects of the above problem were, therefore, examined by us in consultation with the Government of India and we are advised that if the idea underlining the demand for allowing mothers to be treated as guardians relates only to the opening of fixed and savings bank accounts, there would seem to be no difficulty in meeting the requirements as, notwithstanding the legal provisions, such accounts could be opened by banks provided they take adequate safeguards in allowing operations in the accounts by ensuring that the minors' accounts opened with mothers as guardians are not allowed to be overdrawn and that they always remain in credit. In this way, the minors' capacity to enter into contract would not be a subject matter of dispute. If this precaution is taken, an RRBs' interests would be adequately protected. We shall therefore, be glad if you will kindly apprise all your branches of the position as stated above and instruct them to allow minors' accounts (fixed and savings only) with mothers as guardians to be opened, whenever such requests are received by them, subject to the safeguards mentioned above. 230. Minors above such an age limit not less than 10 years and up to such amount and such terms as may be fixed by an RRB keeping in view its risk management policy, may be allowed to open and operate savings / term deposit accounts independently, if they so desire, and such terms shall be duly conveyed to the account holder. 231. On attaining the age of majority, fresh operating instructions and specimen signature of the account holder shall be obtained and kept on record. Moreover, if the account is operated by the guardian, the balance shall be got confirmed. An RRB shall take advance action, including communicating these requirements to minor account holders attaining the age of majority, to ensure fulfilment of these requirements. 232. An RRB is free to offer additional banking facilities like internet banking, ATM / debit cards, cheque book facility, etc., to the minor account holders basis their risk management policy, product suitability and customer appropriateness. 233. An RRB shall ensure that accounts of minors, whether operated independently or through a guardian, are not allowed to be overdrawn and that these always remain in credit balance. 234. An RRB shall perform customer due diligence for opening of deposit accounts of minors and undertake ongoing due diligence, as per the provisions of Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025. B. Unclaimed Deposits / Inoperative Accounts in RRBs B.1 Review of Accounts 235. An RRB shall undertake at least an annual review in respect of accounts, where there is no customer induced transaction for more than a year. In cases where there is no explicit mandate to renew the term deposit, the RRB shall review such accounts if the customers have not withdrawn the proceeds after maturity or transferred these to their savings / current account in order to prevent such deposits from becoming unclaimed. The RRB shall inform the account / deposit holders in writing through letters or email or SMS (if the email and mobile number are registered with the bank) that there has been no operation in their accounts / deposits in the last one year, as the case may be. The alert messages shall invariably mention that the account would become ‘inoperative’ if no operations are carried out during the next one year and, the account holder would be required to submit KYC documents afresh for reactivating the account in such case. 236. If the letters are returned undelivered or no response is received through registered email, an RRB shall immediately undertake an enquiry to find out the whereabouts of account holder or his / her nominee / legal heirs in case the account holder is deceased. 237. In case any response is received from the account holder giving the reasons for not operating the account, an RRB shall continue to classify the account as operative for one more year and the account holder shall be advised to operate the account within a period of one year (herein after referred to as ‘extended period’). In case the account holder still fails to operate the account within the extended period, an RRB shall classify the said account as inoperative account after the expiry of the extended period. 238. For the purpose of classifying an account as ‘inoperative’, only customer induced transactions and not bank induced transactions shall be considered. There may be instances where the customer has given a mandate like Standing Instructions (SI) / auto-renewal instructions and there are no other operations in the Savings / Current account or the Term Deposit. These transactions shall also be treated as customer induced transactions. 239. The classification of an account as inoperative shall be for a particular account of the customer and not with reference to the customer. In case a customer is maintaining multiple accounts / deposits with a bank, all such accounts / deposits shall be assessed individually for the purpose of classifying them as inoperative account / unclaimed deposit, as the case may be. 240. In case the account holder is not carrying out transaction and the account is inoperative due to shifting of primary account to another bank, the account holder may be requested to provide the details of the new bank account with authorisation to enable the bank to transfer the balance from the existing bank account. B.2 Treatment of accounts opened for credit of scholarship amount and credit of Direct Benefit Transfer under Government Schemes 241. RRBs open zero balance accounts for beneficiaries of Central / State government schemes and for students who receive scholarship. Central and State governments have been expressing difficulty in crediting cheques / Direct Benefit Transfer / Electronic Benefit Transfer / scholarship amount in these accounts as they are also classified as inoperative due to non-operation for two years. An RRB shall, based on the purpose of opening of the account, segregate the aforementioned accounts in its CBS, so that the stipulation of ‘inoperative’ account is not applicable to these accounts due to their non-operation for a period of more than two years. To avoid the risk of fraud, etc., in such accounts, while allowing operations in these accounts, an RRB shall exercise due diligence as per the extant instructions. B.3 Segregation and Audit of Inoperative Accounts / Unclaimed Deposits 242. The segregation of inoperative accounts is required to be done to reduce the risk of frauds. The transactions in inoperative accounts, which have been reactivated, shall be monitored regularly, for at least six months, at higher levels (i.e., by controlling authorities of the concerned branch) without the knowledge and notice of the customers and the dealing staff. 243. An RRB shall ensure that amounts lying in inoperative accounts / unclaimed deposits and reactivated inoperative accounts / unclaimed deposits, are subjected to concurrent audit. B.4 Tracing of Customers of Inoperative Accounts / Unclaimed Deposits 244. An RRB shall contact the holder(s) of the inoperative account / unclaimed deposit through letters, email or SMS (if the email and mobile number are registered with the bank). The email / SMS shall be sent on a quarterly basis. 245. In case the whereabouts of the holder(s) of the inoperative account / unclaimed deposit are not traceable, an RRB shall contact the introducer, if any, who had introduced the account holder to the RRB at the time of opening of the account. An RRB shall also contact the nominee, if registered, for tracing the customer. 246. An RRB shall undertake special drives periodically to find out the whereabouts of the customers, their nominees or legal heirs in respect of inoperative accounts / unclaimed deposits. B.5 Activation of Inoperative Accounts 247. An RRB shall make available the facility of updation of KYC for activation of inoperative accounts and unclaimed deposits at all branches (including non-home branches). Further, the RRB shall endeavour to provide the facility of updation of KYC in such accounts and deposits through Video-Customer Identification Process (V-CIP). The V-CIP related instructions under Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025 shall be adhered to by the bank. Additionally, the services of an authorised Business Correspondent of the RRB may be utilised for activation of inoperative accounts as prescribed in these Directions and through V-CIP if requested by the account holder, subject to the facility of V-CIP being provided by the RRB. 248. An RRB shall activate the inoperative accounts / unclaimed deposits, including those which are under freeze by orders of various agencies like Courts, Tribunals, Law Enforcement Agencies, only after adhering to the KYC instructions provided in the Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025 such as Customer Due Diligence (CDD), customer identification, risk categorisation, etc. 249. An RRB shall ensure that activation of inoperative account / unclaimed deposits in CBS necessarily requires second level of authorisation by another officer at the same or higher level (i.e., through maker and checker). System logs shall invariably be maintained in case of any activity in or activation of inoperative accounts / unclaimed deposits for concurrent audit purpose. The preservation period of such system logs shall be as per the internal guidelines of the bank. 250. An RRB shall automatically intimate the inoperative account / unclaimed deposit holders though SMS and registered email stating that on the basis of the KYC documents submitted by them, the inoperative status of the account has been removed. The intimation shall also mention the remedial measures available to them to report unauthorised access, if any. This would alert the account / unclaimed deposit holder against any possible fraudulent activity in his / her inoperative account. An RRB shall have in place adequate operational safeguards to ensure that the claimants in case of inoperative accounts / unclaimed deposits are genuine. An RRB shall process requests for activation of inoperative account / unclaimed deposits within three working days from the receipt of the complete application. B.6 Payment of Interest 251. Interest on savings accounts shall be credited on a regular basis irrespective of the fact that the account is in operation or not. B.7 Levy of Charges 252. An RRB shall not levy penal charges for non-maintenance of minimum balances in any account that is classified as an inoperative account. 253. No charges shall be levied for activation of inoperative accounts. B.8 Display of Unclaimed Deposits and Search Facility 254. An RRB shall host the details of unclaimed deposits {only name, address (without pin code) and Unclaimed Deposit Reference Number (UDRN)}, which have been transferred to DEA Fund of RBI on its website, which shall be updated regularly, at least on a monthly basis. An RRB which does not have its own website shall make available the above list of unclaimed deposits in its branches. The database hosted on the website shall provide a search option to enable the public to search for their unclaimed deposits using name in combination with the address of the account holder / entity. Upon a successful search, details of unclaimed deposits shall be displayed in a format comprising account holder’s name(s), his / her address (without pincode) and UDRN only. In case such accounts are not in the name of individuals, the search input and result should include names of individuals authorised to operate the accounts. However, the account number, its type, outstanding balance and the name of the branch shall not be disclosed on the bank’s website. B.9 Fraud Risk Management in Inoperative Accounts 255. An RRB shall not allow any debit transaction in an inoperative account unless there is a customer induced activation as per the procedure mentioned in paragraphs 247 to 250. Further, an RRB may also consider imposing a cooling-off period on reactivation, with restrictions on the number and amount of transactions, as may be applicable for newly opened accounts with the bank. 256. An RRB shall ensure that there is no unauthorised access to customer data pertaining to the inoperative accounts. An RRB shall also ensure that adequate steps are taken to prevent data theft and related misuse for fraudulent purposes. B.10 Customer Awareness 257. An RRB shall provide on its website as well as at its branches, the information on the process for activation of the inoperative account / unclaimed deposits and claiming the balances therein. Necessary claim forms and documents may be made available for the benefit of customers. 258. An RRB shall conduct public awareness and financial literacy campaigns regularly to educate the members of public about the activation of inoperative accounts / unclaimed deposits and the prescribed procedure to claim amounts lying therein by a depositor or his / her nominee / legal heir in case of deceased depositor. C. Safe Deposit Locker / Safe Custody Article Facility C.1 Board approved policies and SOPs 259. An RRB shall put in place a comprehensive revised Board approved policy and SOPs on safe deposit locker facility / safe custody article as per the instructions mentioned herein. C.2 Allotment of Lockers C.2.1 Customer Due Diligence (CDD) for Lockers 260. The existing customers of an RRB who have made an application for locker facility and who are fully compliant with the CDD criteria under the Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025 may be given the facilities of safe deposit lockers / safe custody article subject to on-going compliance. 261. Customers who are not having any other banking relationship with the RRB may be given the facilities of safe deposit locker / safe custody article after complying with the CDD criteria under the Reserve Bank of India (Regional Rural Banks – Know Your Customer) Directions, 2025 and subject to on-going compliance. The due diligence shall be carried out for all the customers in whatever rights and capacities they may be hiring the locker. 262. An RRB shall incorporate a clause in the locker agreement that the locker-hirer/s shall not keep anything illegal or any hazardous substance in the Safe Deposit locker. If the bank suspects the deposit of any illegal or hazardous substance by any customer in the safe deposit locker, the RRB shall have the right to take appropriate action against such customer as it deems fit and proper in the circumstances. 263. An RRB shall obtain recent passport size photographs of locker-hirer(s) and individual(s) authorised by locker hirer(s) to operate the locker and preserve in the records pertaining to locker-hirer being maintained in the RRB’s branch. C.2.2 Locker Allotment 264. In order to facilitate customers making informed choices, an RRB shall maintain a branch wise list of vacant lockers as well as a waitlist in Core Banking System (CBS) or any other computerised system compliant with Cyber Security Framework issued by RBI, for the purpose of allotment of lockers and ensure transparency in allotment of lockers. An RRB shall acknowledge the receipt of all applications for allotment of locker and provide a waitlist number to the customers, if the lockers are not available for allotment. C.2.3 Model Locker Agreement 265. An RRB shall have a Board approved agreement for safe deposit lockers. For this purpose, an RRB may adopt the model locker agreement framed by Indian Banks’ Association. The agreement shall be in conformity with these instructions and the directions of the Hon’ble Supreme Court in the matter of ‘Amitabha Dasgupta vs United Bank of India’ (Judgment dated February 19, 2021 in CA No. 3966 of 2010). An RRB shall ensure that any unfair terms or conditions are not incorporated in their locker agreements. Further, the terms of the contract shall not be more onerous than required in ordinary course of business to safeguard the interests of the RRB. 266. At the time of allotment of the locker to a customer, an RRB shall enter into an agreement with the customer to whom the locker facility is provided, on a paper duly stamped. A copy of the locker agreement in duplicate signed by both the parties shall be furnished to the locker-hirer to know his / her rights and responsibilities. Original Agreement shall be retained with the RRB’s branch where the locker is situated. 267. There may be instances, where the agreements already executed by an RRB with its locker-hirer(s) are at variance with the Indian Banks’ Association Model Agreement. In such cases, all the provisions contained in this section, in particular paragraphs 297 to 299 on compensation policy / liability of RRBs, shall continue to apply to them even if not explicitly stated in the agreements already executed. Further, in such cases, the RRB shall have the option to execute fresh agreements or revise them through supplementary agreements. The cost of stamp paper in such cases shall be borne by the RRB. 268. RRBs were advised to facilitate execution of the fresh / supplementary stamped agreements with all their existing customers on or before December 31, 2023 by taking measures such as arranging stamp papers, franking, electronic execution of agreement, e-stamping, etc. and provide a copy of the executed agreement to the customer. C.2.4 Locker Rent 269. An RRB may face potential situations where the locker-hirer neither operates the locker nor pays the rent. To ensure prompt payment of locker rent, an RRB is allowed to obtain a term deposit, at the time of allotment, which would cover three years’ rent and the charges for breaking open the locker in case of such eventuality. The RRB, however, shall not insist on such term deposits from the existing locker holders or those who have satisfactory operative account. The packaging of allotment of locker facility with placement of term deposits beyond what is specifically permitted above will be considered as a restrictive practice. 270. If locker rent is collected in advance, in the event of surrender of a locker by a customer, the proportionate amount of advance rent collected shall be refunded to the customer. 271. If there is any event such as merger / closure / shifting of branch warranting physical relocation of the lockers, an RRB shall give public notice in two newspapers (including one local daily in vernacular language) in this regard and the customers shall be intimated at least two months in advance along with options for them to change or close the facility. In case of unplanned shifting due to natural calamities or any other such emergency situation, an RRB shall make efforts to intimate its customers suitably at the earliest. C.3 Infrastructure and Security Standards C.3.1 Security of the Strong Room / Vault 272. An RRB shall take necessary steps to ensure that the area in which the locker facility is housed is properly secured to prevent criminal break-ins. The risks of accessibility of an allotted locker from any side without involvement of the locker-hirer concerned may be assessed and kept on record. An RRB shall have a single defined point of entry and exit to the locker room / vault. The place where the lockers are housed must be secured enough to protect against hazard of rain / flood water entering and damaging the lockers in contingent situations. The fire hazard risks of the area should also be assessed and minimised. An RRB, as per its policy, shall conduct necessary engineering / safety verification regularly to identify the risks and carry out necessary rectification. 273. The area housing the lockers shall remain adequately guarded at all times. An RRB shall install Access Control system, if required as per its risk assessment, which would restrict any unauthorised entry and create digital record of access to locker room with time log. As per its internal security policy, the RRB may cover the entry and exit of the strong room and the common areas of operation under CCTV camera and preserve its recording for a period of not less than 180 days. In case any customer has complained to the bank that his / her locker is opened without his / her knowledge and authority, or any theft or security breach is noticed / observed, the RRB shall preserve the CCTV recording till the police investigation is completed and the dispute is settled. 274. The security procedures shall be well documented and the staff concerned shall be properly trained in the procedure. The internal auditors shall verify and report the compliance to ensure that the procedures are strictly adhered to. C.3.2 Locker Standards 275. All the new mechanical lockers to be installed by an RRB shall conform to basic standards / benchmarks for safety and security as prescribed by Bureau of Indian Standards (BIS) or any other enhanced industry standards applicable in this regard. 276. An RRB offering electronically accessed lockers should be fully aware of the safety and security features of such lockers satisfying appropriate industry standards. In case the lockers are being operated through an electronic system, an RRB shall take reasonable steps to ensure that the system is protected against hacking or any breach of security. The customers’ personal data, including their biometric data, shall not be shared with third parties without their consent. Further, an RRB shall ensure that the electronically operated lockers are compliant with the Cyber Security Framework prescribed by the Reserve Bank. The system shall be capable of maintaining unalterable log of locker activities. An RRB shall comply with the relevant statutory / regulatory instructions / requirements applicable for IT / data protection. Further, an RRB shall also devise a standard operating procedure for issue of new password in lieu of lost passwords to customers in a safe and secure manner in case of electronically operated lockers. 277. An RRB shall ensure that identification Code of the RRB / branch is embossed on all the locker keys with a view to facilitating identification of lockers / locker ownership by law enforcement agencies in case of need. Further, the custodian of the locker shall, regularly / periodically, check the keys maintained in the branch to ensure that they are in proper condition. An RRB shall permit the locker-hirer to operate the locker only with the key provided by the RRB, although there is no restriction in allowing the customer to use an additional padlock of her / his own if there are such provisions in lockers. C.4 Locker Operations C.4.1 Regular Operations by Customers 278. The locker hirer and / or the persons duly authorised by him / her only shall be permitted to operate the locker after proper verification of their identity and recording of the authorisation by the officials concerned of the RRB. The RRB shall maintain a record of all individuals, including the locker-hirers, who have accessed the lockers and the date and time (both check-in and check-out time) on which they have opened and closed the locker and obtain their signature. The ingress and egress register for access to Vault Room by locker-hirers or any other individual including the RRB’s staff shall be maintained to record the movement of individuals in the Vault Room area with their signatures at appropriate place in the records. 279. The RRB’s officer authorising the locker-hirer to access the locker, after unlocking the first key / password, shall not remain present when the locker is opened by the locker-hirer. The RRB shall ensure that there is adequate privacy to the locker-hirers in the operations when customers access the lockers at the same time. 280. An RRB shall send an email and SMS alert to the registered email address and mobile number of the customer before the end of the day as a positive confirmation intimating the date and time of the locker operation and the redressal mechanism available in case of unauthorised locker access. C.4.2 Internal Controls by RRBs 281. There shall be a system of inter-change of locks whenever the locker is surrendered by the hirer. The keys of vacant lockers shall be kept in sealed envelopes. The duplicate master keys shall be deposited with another branch of the RRB. There shall be proper record of joint custody of master keys. An RRB shall conduct surprise periodic verification of surrendered / vacant lockers and their keys by an officer of the bank who is not connected with their custody and proper record shall be maintained as a proof of such verification. 282. An RRB shall ensure that the Locker Register and the Locker Key Register are maintained in CBS or any other computerised system compliant with the Cyber Security Framework issued by the Reserve Bank. The Locker Register shall be updated in case of any change in the allotment with complete audit trails. 283. The bank custodian shall check whether the lockers are properly closed post locker operation. If the same is not done, the lockers must be immediately closed, and the locker-hirer shall be promptly intimated through e-mail, if registered or through SMS, if mobile number is registered or through letter so that they may verify any resulting discrepancy in the contents of the locker. The bank custodian shall record the fact of not closing the locker properly in the register and its closure by the RRB with the date and time. Further, the custodian of the locker room shall carry out a physical check of the locker room at the end of the day to ensure that lockers are properly closed, and that no person is inadvertently trapped in the locker room after banking hours. C.5 Closure and Discharge of locker items 284. This part refers to the breaking open of the locker in a manner other than through the normal access by the customer using her / his original key or password under any one of the following circumstances: (1) if the hirer loses the key and requests for breaking open the locker at her / his cost; or (2) if the Government enforcement agencies have approached the RRB with orders from the Court or appropriate competent authority to seize lockers and requested for access to the lockers; or (3) if an RRB is of the view that there is a need to take back the locker as the locker hirer is not co-operating or not complying with the terms and conditions of the agreement. 285. An RRB shall have a clear Board approved policy together with a SOP for breaking open the lockers for all possible situations keeping in view the relevant legal and contractual provisions. C.6 Discharge of locker contents at the request of customer 286. If the key of the locker, supplied by the RRB is lost by the locker-hirer, the customer (locker hirer) shall notify the RRB immediately. An undertaking may also be obtained from the customer that the key lost, if found in future, will be handed over to the RRB. All charges for opening the locker, changing the lock and replacing the lost key may be recovered from the hirer. The charges applicable for replacement of lost keys / issue of new password shall be communicated to the locker hirer. 287. The opening of the locker has to be carried out by the RRB or its authorised technician only after proper identification of the hirer, proper recording of the fact of loss and written authorisation by the customer for breaking open the locker. 288. The operation shall be done in the presence of the customer/s and an authorised official of the RRB. It has to be ensured that the adjoining lockers are not impacted by any such operations and the contents of the lockers are not exposed to any individual other than the locker-hirer during the break-up or restoration process. C.6.1 Attachment and recovery of contents in a Locker and the Articles in the safe custody of the bank by any Law Enforcement Authority 289. In case of attachment and recovery of the contents in a locker of a customer or the articles left by a customer for safe custody of an RRB by any Authority acting either under the orders of a Court or any other competent authority vested with the power to pass such orders, the RRB shall co-operate in execution and implementation of the orders. 290. The RRB shall verify and satisfy itself about the orders and the connected documents received for attachment and recovery of the contents in a locker or articles in the safe custody of the RRB. The customer (locker-hirer) shall be informed by letter as well as by email / SMS to the registered email address / mobile phone number that the Government Authorities have approached for attachment and recovery or seizure of the locker or articles deposited for safe custody. An inventory of the contents of locker and articles seized and recovered by the Authority shall be prepared in the presence of such Government Authorities, two independent witnesses and an officer of the RRB and shall be signed by all. A copy of the inventory may be forwarded to the customer to the address available in the RRB’s records or handed over to the customer against acknowledgement. 291. An RRB shall also record a video of the break-open process and the inventory assessment, wherever legally permissible, and preserve the video to produce as evidence in case of any dispute or Court or fraud case in future. C.7 Discharge of locker contents by banks due to non-payment of locker rent 292. An RRB shall have the discretion to break open any locker following due procedure if the rent has not been paid by the customer for three years in a row. An RRB shall ensure to notify the existing locker-hirer prior to any changes in the allotment and give him / her reasonable opportunity to withdraw the articles deposited by him / her. A clause may be incorporated in the locker agreement to this effect. 293. Before breaking open the locker, an RRB shall give due notice to the locker-hirer through a letter and through email and SMS alert to the registered email address and mobile phone number. If the letter is returned undelivered or the locker-hirer is not traceable, an RRB shall issue public notice in two newspaper dailies (one in English and another in local language) giving reasonable time to the locker-hirer or to any other person/s who has interest in the contents of locker to respond. The locker shall be broken open in the presence of an officer of the RRB and two independent witnesses. In case of electronically operated lockers (including Smart Vaults), the use of ‘Vault Administrator’ password for opening of locker shall be assigned to a senior official and complete audit trail of access shall be preserved. Further, an RRB shall also record a video of the break open process together with inventory assessment and its safe keep and preserve the same so as to provide evidence in case of any dispute or Court case in future. The RRB shall also ensure that the details of breaking open of locker is documented in CBS or any other computerised systems compliant with the Cyber Security Framework issued by RBI, apart from locker register. After breaking open of locker, the contents shall be kept in sealed envelope with detailed inventory inside fireproof safe in a tamper-proof way until customer claims it. A record of access to the fireproof safe shall invariably be maintained. While returning the contents of the locker, the RRB shall obtain acknowledgement of the customer on the inventory list to avoid any dispute in future. 294. An RRB shall ensure that the inventory prepared after breaking open of the locker is as per Annex III (effective till March 31, 2026) or Annex X (effective on or after April 1, 2026 or if implemented earlier by the RRB) or as near thereto as circumstances require. Further, the RRB shall not open sealed / closed packets left with them for safe custody or found in locker while releasing them to the nominee(s) and surviving locker hirers / depositor of safe custody article, unless required by law. C.7.1 Discharge of locker contents if the locker remains inoperative for a long period of time 295. If the locker remains inoperative for a period of seven years and the locker-hirer cannot be located, even if rent is being paid regularly, an RRB shall be at liberty to transfer the contents of the locker to their nominees / legal heir or dispose of the articles in a transparent manner, as the case may be. Before breaking open the locker, an RRB shall follow the procedure as prescribed in paragraphs 293 and 294 above. An RRB shall ensure that the procedure to be followed by them for disposal of the articles left unclaimed for a reasonably long period of time as mentioned above is incorporated in their locker agreement. 296. An RRB shall ensure that appropriate terms are inserted in the locker agreement executed with the customer specifying the position in case the locker is not in operation for long period. A clause may also be incorporated in the locker agreement to discharge an RRB from liability in case the locker is not in operation and the locker is opened by the RRB and contents are released as per law and as per the instructions issued by the Reserve Bank and the terms and conditions prescribed in the agreement. C.8 Compensation Policy / Liability for RRBs C.8.1 Liability of an RRB 297. An RRB shall put in place a detailed Board approved policy outlining the responsibility owed by it for any loss or damage to the contents of the lockers due to its negligence as bank owe a separate duty of care to exercise due diligence in maintaining and operating its locker or safety deposit systems. The duty of care includes ensuring proper functioning of the locker system, guarding against unauthorised access to the lockers and providing appropriate safeguards against theft and robbery. Further, the bank shall adhere to the Master Directions on Frauds for reporting requirements about the instances of robberies, dacoities, thefts and burglaries. C.8.2 Liability of an RRB arising from natural calamities like earthquake, flood, thunderstorm, lightning etc. or due to sole negligence of the customer 298. An RRB shall not be liable for any damage and / or loss of contents of locker arising from natural calamities or Acts of God like earthquake, floods, lightning and thunderstorm or any act that is attributable to the sole fault or negligence of the customer. An RRB shall, however, exercise appropriate care to its locker systems to protect its premises from such catastrophes. C.8.3 Liability of an RRB arising from events like fire, theft, burglary, dacoity, robbery, building collapse or in case of fraud committed by the employees of the RRB 299. It is the responsibility of an RRB to take all steps for the safety and security of the premises in which the safe deposit vaults are housed. It has the responsibility to ensure that incidents like fire, theft / burglary / robbery, dacoity, building collapse do not occur in the RRB’s premises due to its own shortcomings, negligence and by any act of omission / commission. As an RRB cannot claim that it bears no liability towards its customers for loss of contents of the locker, in instances where loss of contents of locker are due to incidents mentioned above or attributable to fraud committed by its employee(s), the RRB’s liability shall be for an amount equivalent to one hundred times the prevailing annual rent of the safe deposit locker. C.9 Risk Management, Transparency and Customer Guidance C.9.1 Branch Insurance Policy 300. An RRB, with the approval of its Board, shall have a branch insurance policy to minimise the loss due to incidents like robbery, fire, natural calamities, loss during shifting / merger of branch, etc., affecting contents of lockers. C.9.2 Insurance of locker contents by the customer 301. An RRB shall clarify in its locker agreement that as it does not keep a record of the contents of the locker or of any articles removed therefrom or placed therein by the customer, they would not be under any liability to insure the contents of the locker against any risk whatsoever. An RRB shall under no circumstances offer, directly or indirectly, any insurance product to its locker hirers for insurance of locker contents. C.9.3 Customer guidance and publicity 302. An RRB shall display the model locker agreement with all the Terms & Conditions and the SOPs on various aspects on its website and / or at branches (if official website is not available) where locker facility is being provided by it for public viewing. An RRB shall ensure that the customers are made aware of the bank’s terms and conditions to avail those facilities. 303. An RRB shall display updated information on all kinds of charges for safe deposit lockers and safe custody articles on its website. 304. An RRB shall place on its website, the instructions together with the policies / procedures put in place for giving access of the locker / safe custody article to the nominee(s) / survivor(s) / legal heir(s) of the deceased locker hirer / safe custody article. Further, a printed copy of the same shall also be given to the nominee(s) / survivor(s) / legal heir(s). D. Nomination Facility in Deposit Accounts, Safe Deposit Lockers and Articles kept in Safe Custody 305. The Government of India has notified the Banking Laws (Amendment) Act, 2025 which inter alia has amended the Sections 45ZA, 45ZC and 45ZE of The Banking Regulation Act, 1949 (the Act). The Banking Companies (Nomination) Rules, 2025 (the Rules) have also been notified, which along with amended provisions of the Act came into force from November 1, 2025. Accordingly, these directions are issued to banks to implement the nomination facility and shall be read with sections 45ZA to 45ZG of The Banking Regulation Act, 1949 and the Nomination Rules framed thereunder. D.1 Nomination Facility 306. An RRB shall offer nomination facility in deposit accounts in accordance with the provisions of sections 45ZA, 45ZB and 45ZG of the Act and the Rules. 307. An RRB shall be guided by the provisions of sections 45ZC to 45ZG of the Act and the Rules in the matter of nomination in safe deposit lockers and articles kept in safe custody. Explanation: For the purpose of these Directions, it is clarified that if an individual is keeping an account for his/ her proprietorship business, it will be deemed as that individual’s account and the nomination facility shall be offered in such accounts. D.2 Option to the customers not to make a nomination 308. At the time of account opening, an RRB shall explicitly inform the prospective customer of the availability and purpose of the nomination facility and offer him/ her the option to avail the same. The RRB shall also clearly explain to the prospective customer the advantages of the nomination facility, including but not limited to simplification of the claim process in the event of the account holder’s demise and facilitation of smooth and prompt transfer of funds to the nominee without legal complications. 309. If the prospective customer chooses not to avail the nomination facility despite being fully informed, the RRB shall proceed to open the deposit account without imposing any restrictions, if otherwise found eligible, after obtaining a written declaration from the individual confirming that he/ she does not require the nomination facility at the time of account opening. If he/she refuses to provide the written declaration, the RRB shall record the fact of refusal to submit written confirmation in the account opening records. 310. Under no circumstances shall a prospective customer be denied or delayed in opening an account solely on the ground of refusal to make a nomination, provided all other requirements for account opening are satisfactorily met. D.3 Incidental Matters 311. In case of simultaneous nomination, if any nominee dies prior to receiving the deposit from an RRB, the nomination in respect of such nominee alone shall become ineffective. Accordingly, the RRB shall settle the claims of the amount of deposit made in favour of such nominee in accordance with provisions applicable for accounts without nominee clause as contained in paragraphs 328 to 335 of these Directions. 312. An RRB cannot claim a valid discharge under the provisions of the Act if payments are made to individuals based on nomination made under any other law for specified purposes. 313. An RRB shall have in place appropriate systems and procedures to register in its books the registration, cancellation and variation of the nomination, as per the request of the customers. 314. An RRB shall devise proper systems for acknowledging the receipt of the duly completed forms of registration, cancellation and/ or variation of the nomination. 315. An RRB shall verify and ensure that the nomination(s) made by its customers are in accordance with relevant provisions of the Act and the Rules before providing acknowledgement to them. 316. Such acknowledgement shall be given to the customers within three working days of receiving the forms of registration, cancellation and / or variation of nomination, irrespective of whether the same is asked for by the customers. 317. Where a nomination request is found not to be in conformity with the provisions of the Act or the Rules and is consequently rejected, an RRB shall inform the customer in writing, clearly indicating the reasons for such rejection, within three working days of the receipt of the request form. D.4 Details of nomination and name of nominee in Passbook/ Statement of Account and Term Deposit Receipt (TDR) 318. An RRB shall record the status regarding registration of nomination on the face of the passbook/ Statement of Account and TDR, with the legend "Nomination Registered". 319. The RRB shall also indicate the name of the Nominee(s) in the Passbook/ Statement of Accounts and TDR in such cases. D.5 Customer guidance and publicity of benefits of nomination 320. An RRB shall give wide publicity and provide guidance to deposit account holders, locker hirers and depositors of articles in safe custody on the benefits of the nomination facility. This may include printing compatible messages on cheque book, passbook and other literature reaching the customers as well as launching periodical awareness drives. 321. An RRB shall ensure that the form for opening deposit accounts, hiring safe deposit lockers and depositing articles in safe custody contains space for getting the details of nomination, which also serves the purpose of educating the customers about availability of such facility. E. Settlement of Claims in respect of Deceased Customers 322. The current instructions in respect of Settlement of Claims are provided in Annex IV. The instructions in Annex IV shall continue to be applicable till an RRB implements directions provided in this section, which shall be implemented as expeditiously as possible but not later than March 31, 2026. The existing instructions in Annex IV shall cease to be applicable once the revised directions are implemented by an RRB. 323. These directions given in this section shall not be applicable in case of Government savings schemes administered by banks such as Senior Citizen Savings Scheme (SCSS), Public Provident Fund (PPF), etc. Settlement of claims in such cases shall be as per the provisions of the respective schemes. 324. For the limited purpose of directions in this section, unless the context otherwise requires, the following definitions shall apply: (1) ‘Customer’ refers to a person who may be a depositor or a locker hirer or has placed articles in safe custody with a bank. (2) ‘Depositor’ refers to an individual(s) who has any type of deposit account with a bank such as Savings account, Current account, Term Deposit account, etc. (3) ‘Threshold limit’ means ₹15 lakh or such higher limit as may be fixed by the RRB. E.1 Settlement of Claims in Deposit Accounts of Deceased Depositor E.1.1 Deposit Accounts with Nominee(s) / Survivorship clause 325. A deposit account where a depositor had made nomination in terms of the provisions of the Banking Regulation Act, 1949 or where the account was opened with survivorship clause, the payment of the outstanding balance upon the death of the depositor(s) to the nominee(s) / survivor(s) shall be considered a valid discharge of an RRB’s liability, provided: (1) the RRB has exercised due care and caution in establishing the identity of the nominee(s) / survivor(s) and the deceased status of the account holder(s) by obtaining appropriate documentary evidence (physical or equivalent e-document); (2) there is no order from the competent court in the knowledge of the RRB, as on the date of settlement / payment, restraining the nominee(s) / survivor(s) from receiving or the bank from making the payment from the account of the deceased depositor(s); and (3) it has been made clear in writing to the nominee(s) / survivor(s) that they would be receiving the payment from the RRB as a trustee of the legal heirs of the deceased depositor(s), i.e., such payment to them shall not affect the right or claim which any person may have against the nominee(s) / survivor(s) to the extent of the payment made to them. 326. In the case of a joint deposit account with or without survivorship clause, the nominee's right arises only after the death of all the depositors. 327. Payment made to the nominee(s) / survivor(s), subject to the foregoing conditions, shall constitute a full and valid discharge of a bank's liability. Therefore, in such cases, while making payment to the nominee(s) / survivor(s) of the deceased depositor(s), an RRB shall not insist on production of legal documents such as Succession Certificate, Letter of Administration, Probate of Will, etc., or seek any bond of indemnity / surety from the nominee(s) / survivor(s) / third-party, irrespective of the amount standing to the credit of the deceased account holder(s). An RRB shall require submission of the following documents in such cases: (1) Claim form, as given in Annex V, duly signed by the nominee(s) / survivor(s); (2) Death certificate of the deceased depositor(s); and (3) Officially Valid Document of the nominee / survivor towards verifying her / his identity and address. E.1.2 Accounts without Nominee / Survivorship clause E.1.2.1 Simplified Procedure for settlement of claims 328. Keeping in view the imperative need to avoid inconvenience and undue hardship to the legal heir(s) / claimant(s), an RRB shall follow a simplified procedure for settlement of claims in respect of deposit accounts where the aggregate amount payable, including accrued interest, as on the date of the application is less than the threshold limit, provided (1) a deceased depositor(s) had not made any nomination or in case of a joint account, the account was without nominee / survivorship clause, (2) there is no Will left behind by the deceased depositor(s), (3) there is no contesting claim, and (4) there is no order from a competent court in the knowledge of the RRB, restraining the claimant(s) from receiving nor the RRB from making the payment. E.1.2.1.1 Claim amount up to the threshold limit 329. An RRB shall settle the claim up to the threshold limit based on: (1) Claim form, as given in Annex VI, duly filled in and signed by the claimant(s) other than those who have signed the letter of disclaimer/ no objection; (2) Death certificate of the deceased depositor(s); (3) Officially Valid Document of the claimant(s) towards verifying his / her identity and address; (4) Bond of indemnity, as given in Annex VII, signed by the claimant(s); (5) Letter of disclaimer / no objection, as given in Annex VIII, from non-claimant legal heir(s), if applicable; and (6) Legal Heir Certificate issued by a competent authority; OR Declaration, as given in Annex IX, regarding the legal heir(s) of the deceased depositor(s) by an independent person who is well known to the family of the deceased, is not a party to the claim and is acceptable to the RRB. 330. No bond of surety from a third-party shall be obtained in case of claims up to the threshold limit. E.1.2.1.2 Claim amount above the threshold limit 331. In cases where claim amount is above the threshold limit, an RRB shall settle the claim based on: (1) Succession Certificate and documents mentioned at paragraph 329 (1) to (3) above; OR (2) Legal Heir Certificate issued by a competent authority; or; Affidavit, as given in Annex IX, sworn before a Notary Public / Judge / Judicial Magistrate regarding the legal heir(s) of the deceased depositor, by an independent person who is well known to the family of the deceased, is not a party to the claim and is acceptable to the RRB. In such cases, the RRB shall call for the documents at paragraph 329 (1) to (5) above. An RRB may also call for a bond of surety, as given in Annex VII, from third-party individuals (which may include non-claimant legal heir(s)) who are acceptable to the RRB and good for the claim amount. E.1.2.2 Settlement of Claims not falling under the Simplified Procedure E.1.2.2.1 Claims involving ‘Will’ without any dispute 332. An RRB shall settle claims involving ‘Will’ left behind by a deceased depositor on the basis of Probate of Will / Letter of Administration, as applicable, in addition to documents mentioned at paragraph 329 (1) to (3) above. In cases where a person other than a legal heir is named as a beneficiary in the Will, applicable documents shall also be obtained from her / him. 333. However, an RRB is free to exercise discretion and act as per ‘Will’ of the deceased without requiring production of the probate of such Will, provided the same is not inconsistent with applicable laws, there is no dispute regarding the Will amongst the legal heir(s) and / or beneficiaries named in the Will and the RRB is otherwise satisfied as to the genuineness of the Will. In such cases, an RRB shall additionally call for the documents mentioned at paragraph 329 (4) and (5) above. E.1.2.2.2 Cases involving contesting claims / dispute 334. In case of contesting claims or dispute amongst the legal heir(s) and / or the beneficiaries named in the Will of the deceased depositor, an RRB shall settle claims on the basis of Probate of Will or Letter of Administration or Succession Certificate or Court order / decree, as applicable, and the documents mentioned at paragraph 329 (1) to (3) above. Further, where there is an order from a Court restraining an RRB from making the payment, the claim shall not be entertained during the period the order is in force. The settlement of claim shall be considered based on subsequent Court order to that effect. 335. No bond of surety shall be insisted from a third party in cases falling under either E.1.2.2.1 or E.1.2.2.2 above. E.1.3 Treatment of credits in the name of a deceased depositor post settlement 336. Post settlement of the deposit account(s), in case any credit is received in the name of a deceased depositor, an RRB shall return the same to the remitter with the remark 'Account holder deceased' and intimate the nominee(s) / survivor(s) / legal heir(s). E.1.4 Premature termination of term deposit accounts in case of depositor’s death 337. An RRB shall incorporate a clause in the account opening form itself to the effect that in the event of death of the depositor, premature termination of term deposits would be allowed without any penal charge, even if the deposit is within the lock-in-period. 338. Premature termination of term deposits opened jointly, with or without survivorship clause, shall require the consent of the surviving depositors and the legal heir(s) of the deceased joint holder, in case of death of one of the depositors. However, in case of joint accounts with survivorship clause, if a specific mandate is furnished by all the depositors jointly to the RRB, either at the time of placing the term deposit or anytime subsequently during the tenure of the deposit, then premature withdrawal option shall be allowed to the survivors on the death of any of the depositors, without seeking the concurrence of the legal heir(s) of the deceased joint deposit holder. E.1.5 Settlement of claims in respect of missing persons 339. The nominee(s) / legal heir(s) of a missing person shall be required to get an order from the competent court under the provisions of Sections 110 or 111 of the Bharatiya Sakshya Adhiniyam, 2023. The claim in respect of such missing person shall be settled as per the procedure applicable for settlement of claims in respect of a deceased customer. In such cases, a copy of the court order declaring the civil death of the account holder shall be obtained in lieu of the death certificate. However, to avoid inconvenience and undue hardship to the common person where the aggregate amount payable, including accrued interest, as on the date of the application is less than ₹1 lakh or such higher amount as may be fixed by an RRB, a copy of the First Information Report (FIR) and non-traceable report issued by police authorities shall be obtained in lieu of death certificate or an order from a competent court declaring the civil death of the account holder for settling the claim. E.2 Settlement of Claims in Safe Deposit Locker and Articles in Safe Custody by Deceased Customer E.2.1 Claims with Nominee(s) / Survivorship Clause 340. If a sole locker hirer nominates an individual(s) to receive the contents in the locker in case of her / his death, an RRB shall give access of the locker to such nominee(s) with liberty to remove the contents of the locker. 341. In case the locker was hired jointly with the instructions to operate it under joint signatures, and the locker hirers nominate any other individual(s), in the event of death of any of the locker hirers, an RRB shall give access of the locker and the liberty to remove the contents jointly to the nominee(s) and the survivor(s). 342. In case the locker was hired jointly with survivorship clause and the hirers instructed that the access of the locker should be given to "either or survivor", "anyone or survivor" or "former or survivor" or according to any other survivorship clause permissible under the provisions of the Banking Regulation Act, 1949, an RRB shall follow the mandate in the event of death of one or more of the joint locker hirers. 343. In case of a minor nominee, an RRB shall ensure that, the contents of locker, when sought to be removed on behalf of the minor nominee, are handed over to the guardian whose details have been provided in the nomination form. If the details of the guardian have not been provided in the nomination form, an RRB shall hand over the contents of the locker to a person who is, in law, competent to receive the contents of safe deposit locker on behalf of such minor. 344. The following documents shall be obtained by an RRB for processing the claim in cases falling under paragraphs 340 and 341 above: (1) Claim form, as given in Annex V, duly signed by the nominee(s) / survivor(s); (2) Death certificate of the safe deposit locker hirer(s); and (3) Officially Valid Document of the nominee / survivor towards verifying her / his identity and address. 345. An RRB shall, however, ensure the following before giving access to the contents to the nominee(s) / survivor(s): (1) Exercise due care and caution in establishing the identity of the nominee(s)/ survivor(s) and deceased status of the locker hirer(s) by obtaining appropriate documentary evidence (physical or equivalent e-document); (2) There is no order or direction as on date from a Court / Forum in the knowledge of the RRB, restraining the nominee(s) / survivor(s) from having access or the RRB from giving access to the locker of the deceased hirer(s) and liberty to remove the contents of such locker; and (3) Make it clear to the nominee(s) / survivor(s) that access and liberty to remove the contents of the locker is given to them only as a trustee of the legal heir(s) of the deceased locker hirer(s), i.e., such access and liberty to remove the contents given to them shall not affect the right or claim which any person may have against the nominee(s) / survivor(s) to whom the access is given. 346. After receipt of the documents mentioned at paragraph 344 above and being satisfied to the genuineness of the claim, the RRB shall correspond with the nominee(s) / survivor(s) in writing and fix a date and time for making an inventory of the contents of the safe deposit locker. The same shall be undertaken in the presence of the nominee(s) and / or survivor(s) and / or their authorised representatives, two independent witnesses (should not be employee or ex-employee of the RRB), the safe deposit vault custodian and another employee of the RRB not associated with locker operations, and recorded as per the inventory form given in Annex X. The RRB shall then hand over the possession of the contents of the locker to the nominee(s) / survivor(s) / the person competent to receive the contents on behalf of the minor, as the case may be, and obtain an acknowledgment, as given in Annex X, that all the contents in the locker of the deceased hirer(s) have been removed and the locker is empty, and they have no objection to allotment of the locker to any other locker hirer as per norms of the RRB. 347. Production of legal documents, viz., Succession Certificate, Letter of Administration, Probate of Will, etc., or Bond of indemnity from the nominee(s) / survivor(s) shall not be required unless there is any discrepancy in nomination. 348. Procedure, as prescribed in paragraphs 340 to 347 above, shall be followed mutatis mutandis for return of articles kept by the deceased customer in the safe custody of the bank. However, inventory form given in Annex XI shall be used in such cases. E.2.2 Cases without nominee / survivorship clause E.2.2.1 Settlement of claims falling under the simplified procedure 349. Keeping in view the imperative need to avoid inconvenience and undue hardship to the legal heir(s) / claimant(s), an RRB shall adopt a simplified procedure for settlement of claims in safe deposit lockers provided there is no dispute amongst the legal heir(s) / claimant(s) and (1) the deceased locker hirer(s) had not made any nomination, or (2) the joint hirers had not given any mandate that the access may be given to one or more of the survivors by a clear survivorship clause, or (3) there is no ‘Will’ left behind by the deceased locker hirer. 350. In cases falling under the simplified procedure, an RRB shall obtain the following documents to settle the claim without obtaining any legal documents such as Succession Certificate, Letter of Administration, Court order, etc. (1) Claim form, as given in Annex VI, duly filled and signed by the claimant legal heir(s); (2) Death certificate of the safe deposit locker hirer(s); (3) Officially Valid Document of the claimant(s) towards verifying her / his identity and address; (4) Letter of disclaimer / no objection, as given in Annex VIII, from non-claimant legal heir(s), if applicable; and (5) Legal Heir Certificate issued by a competent authority or Affidavit, as given in Annex IX, sworn before a Notary Public / Judge / Judicial Magistrate regarding the legal heir(s) of the deceased locker hirer(s) by an independent person who is well known to the family of the deceased, is not a party to the claim and is acceptable to the RRB. E.2.2.2 Settlement of Claims not falling under the Simplified Procedure E.2.2.2.1 Claims involving ‘Will’ without any dispute 351. An RRB shall settle claims involving ‘Will’ left behind by a deceased safe deposit locker hirer on the basis of Probate of Will / Letter of Administration, as applicable, in addition to documents mentioned at paragraphs 350 (1) to (3) above. In cases where a person other than a legal heir is named as a beneficiary in the Will, applicable documents shall also be obtained from her / him. 352. However, an RRB may exercise discretion and act as per ‘Will’ of the deceased without requiring production of the probate of such Will, provided the same is not inconsistent with applicable laws, there is no dispute regarding the Will amongst the legal heir(s) and/ or beneficiaries named in the Will and the RRB is otherwise satisfied as to the genuineness of the Will. In such cases, an RRB shall additionally call for the documents mentioned at paragraphs 350 (4) and (5) above. E.2.2.2.2 Cases involving contesting claims / dispute 353. Cases involving dispute amongst the legal heir(s) and / or beneficiaries named in the Will, as applicable, shall be settled based on Probate of Will or Succession Certificate or Letter of Administration or Court order / decree, as the case may be, and the documents mentioned at paragraphs 350 (1) to (3) above. E.2.3 Procedure for taking inventory of contents of safe deposit locker 354. After receipt of the required documents in claims falling under categories at E.2.2.1 and E.2.2.2 above and being satisfied to the genuineness of the claim, the RRB shall correspond with the claimant(s) in writing and fix a date and time for making an inventory of the contents of the safe deposit locker, as given in form prescribed in Annex X, in the presence of all claimant(s) or their duly authorised representatives, two independent witnesses (should not be employee or ex-employee of the RRB), the safe deposit vault custodian and another employee of the RRB not associated with locker operations. Valuation of the contents of the safe deposit locker shall be carried out by an independent valuer and recorded in the Bond of Indemnity as given in Annex XII. The claimant(s) or their duly authorised representative(s) may remove the contents of the locker subsequent to submission of the Bond of Indemnity. Bond of Indemnity shall not be required to be given in cases of claims settled on the basis of legal documents such as Probate of Will or Succession Certificate or Letter of Administration or Court order / decree, etc. 355. Procedure, as prescribed in paragraphs 349 to 354 above, shall be followed mutatis mutandis for return of articles kept by the deceased customer in the safe custody of the RRB. However, inventory form given in Annex XI shall be used in such cases. E.3 Standardisation of procedure for submission of claims 356. An RRB shall use the standardised forms for receiving the claims and other documents as per the formats provided in Annex V to Annex XII. 357. The standardised forms and other documents required for settlement of claims with respect to the deposit accounts / safe deposit locker / articles in safe custody kept by a deceased customer shall be made available in all the branches as well as on the RRB’s website for the convenience of the claimant(s). Further, the RRB shall also display on its website, the list of documents to be submitted by a claimant and the procedure to be followed for settlement of claims in various scenarios. 358. A claimant shall be allowed to lodge the claim at any of the branches against acknowledgment. In case all required documents for processing of the claim have been submitted by the claimant, an RRB shall also issue a confirmation in this regard. However, in case of any pending or incomplete / incorrect documents, the RRB shall intimate the claimant about the list of such documents while acknowledging the receipt of claim. On subsequent submission of all the required documents, the RRB shall issue a confirmation to the claimant that all required documents have been received for processing of the claim. 359. An RRB may provide the facility for online lodgement of such claims. Upon a claimant uploading the claim form along with the required documents, the RRB shall send acknowledgement / confirmation through appropriate channels and also make available the provision for online tracking of the status of the claim. In such cases, if the RRB requires the claimant to produce original documents for submission / verification, the same shall be allowed to be done at any of its branches. E.4 Time limit for settlement of claims 360. An RRB shall settle a claim in respect of deposit accounts of a deceased customer within a period not exceeding 15 calendar days from the date of receipt of all the required documents associated with the claim. 361. In case of safe deposit locker / articles in safe custody, an RRB shall, within 15 calendar days of receipt of all the required documents, process the claim and communicate with the claimant(s) for fixing the date for making inventory of the locker / articles in safe custody. E.5 Compensation for delay in settlement of claims 362. If any deposit related claim is not settled within the timeframe stipulated at paragraph 360 above, then an RRB shall communicate the reasons for such delay to the claimant(s). Further, in cases of delay attributable to the RRB, compensation shall be paid by the RRB in the form of interest, at a rate not less than the prevailing Bank Rate + 4 percent per annum, on the settlement amount due for the period of delay. The reference date for reckoning the amount due and the prevailing Bank Rate shall be the date of receipt of all required documents from the claimant. 363. For claims related to safe deposit locker / articles in safe custody, an RRB shall be required to pay compensation to the claimant(s) at the rate of ₹5,000 for each day of delay, in cases where it doesn’t adhere to the timeline prescribed in paragraph 361 above. E.6 Settlement of claims in respect of deposit accounts of a sole proprietary concern 364. Nomination facility is also available in respect of deposits held in the name of a sole proprietary concern. Accordingly, an RRB shall follow the procedure for settlement of claims in respect of such accounts as has been prescribed above for the accounts with / without nominee / survivorship clause, as applicable. E.7 Modes for Certification of ‘proof of death’ document issued outside India 365. In cases involving death of a customer outside India, ‘proof of death’ document is issued by an authority outside the country. In such cases, an RRB shall accept the original certified copy of the document issued for ‘proof of death’, certified in the country of its issuance in any one of the following modes: (1) authorised officials of overseas branches of Scheduled Commercial Banks registered in India; or (2) branches of overseas banks with whom Indian banks have correspondent banking relationships; or (3) a Court Magistrate or Judge or Notary Public; or (4) consularised by Indian Embassy/ Consulate General in the country of issuance; or (5) apostilled. E.8 Customer Awareness and Publicity 366. An RRB shall continue to spread awareness among its customers about the benefits of the nomination facility / survivorship clause and give wide publicity to these facilities along with the procedure for settlement of claims. Chapter VIII – Responsible Lending Conduct A. Fair Practices A.1 Disclosing all Information relating to Processing Fees / Charges 367. An RRB shall ensure that all information relating to charges / fees for processing are invariably disclosed in the loan application forms. Further, an RRB shall inform 'all-in-cost' to the customer to enable him / her to compare the rates charged with other sources of finance. B. Key Facts Statement (KFS) for Loans & Advances 368. The following instructions shall be applicable in cases of all retail and MSME term loan products extended by an RRB. Credit card receivables are exempted from the provisions given below: (1) An RRB shall provide a KFS to all prospective borrowers to help them take an informed view before executing the loan contract, as per the standardised format given in the Annex XIII. The KFS shall be written in a language understood by such borrowers. Contents of KFS shall be explained to the borrower and an acknowledgement shall be obtained that they have understood the same. (2) The KFS shall be provided with a unique proposal number and shall have a validity period of at least three working days for loans having tenor of seven days or more, and a validity period of one working day for loans having tenor of less than seven days. Explanation: Validity period refers to the period available to the borrower, after being provided the KFS by the RRB, to agree to the terms of the loan. The RRB shall be bound by the terms of the loan indicated in the KFS, if agreed to by the borrower during the validity period. (3) The KFS shall also include a computation sheet of annual percentage rate (APR), and the amortisation schedule of the loan over the loan tenor. APR will include all charges which are levied by an RRB. Illustrative examples of calculation of APR and disclosure of repayment schedule for a hypothetical loan are given below: (i) Illustration for computation of APR for Retail and MSME loans | Sr. No. | Parameter | Details | | 1 | Sanctioned Loan amount (in ₹) (Sl no. 2 of the KFS template – Part 1 of Annex XIII) | 20,000 | | 2 | Loan Term (in years / months / days) (Sl No.4 of the KFS template – Part 1 of Annex XIII) | | | a) | No. of instalments for payment of principal, in case of non-equated periodic loans | - | | b) | Type of EPI
Amount of each EPI (in ₹) and
nos. of EPIs (e.g., no. of EMIs in case of monthly instalments)
(Sl No. 5 of the KFS template – Part 1 of Annex XIII) | Monthly
970
24 | | c) | No. of instalments for payment of capitalised interest, if any | - | | d) | Commencement of repayments, post sanction (Sl No. 5 of the KFS template – Part 1 of Annex XIII) | 30 days | | 3 | Interest rate type (fixed or floating or hybrid) (Sl No. 6 of the KFS template – Part 1 of Annex XIII) | Fixed | | 4 | Rate of Interest (Sl No. 6 of the KFS template – Part 1 of Annex XIII) | 15% | | 5 | Total Interest Amount to be charged during the entire tenor of the loan as per the rate prevailing on sanction date (in ₹) | 3,274 | | 6 | Fee/ Charges payable (in ₹)
Note: Where such charges cannot be determined prior to sanction, an RRB may indicate an upper ceiling | 400 | | A | Payable to the RRB (Sl No.8A of the KFS template - Part 1 of Annex XIII) | 240 | | B | Payable to third-party routed through the RRB (Sl No.8B of the KFS template – Part 1 of Annex XIII) | 160 | | 7 | Net disbursed amount (1-6) (in ₹) | 19,600 | | 8 | Total amount to be paid by the borrower (sum of 1 and 5) (in ₹) | 23,274* | | 9 | Annual Percentage rate- Effective annualized interest rate (in percentage) (Sl No.9 of the KFS template - Part 1 of Annex XIII)
Note: Computed on net disbursed amount using IRR approach and reducing balance method | 17.07% | | 10 | Schedule of disbursement as per terms and conditions | Detailed schedule to be provided | | 11 | Due date of payment of instalment and interest | DDMMYYYY | | * The difference in repayment amount calculated from the total of instalments given under the detailed repayment schedule i.e., ₹23,280 (=970*24) vis-à-vis the amount of ₹23,274 (₹20,000 (loan amount) + ₹3,274 (Interest charges) mentioned under (8) is due to rounding off the instalment amount of ₹969.73 to ₹970 under the detailed repayment schedule. | (ii) Illustrative Repayment Schedule under Equated Periodic Instalment for the above-mentioned hypothetical loan: | Instalment No. | Outstanding Principal (in ₹) | Principal (in ₹) | Interest (in ₹) | Instalment (in ₹) | | 1 | 20,000 | 720 | 250 | 970 | | 2 | 19,280 | 729 | 241 | 970 | | 3 | 18,552 | 738 | 232 | 970 | | 4 | 17,814 | 747 | 223 | 970 | | 5 | 17,067 | 756 | 213 | 970 | | 6 | 16,310 | 766 | 204 | 970 | | 7 | 15,544 | 775 | 194 | 970 | | 8 | 14,769 | 785 | 185 | 970 | | 9 | 13,984 | 795 | 175 | 970 | | 10 | 13,189 | 805 | 165 | 970 | | 11 | 12,384 | 815 | 155 | 970 | | 12 | 11,569 | 825 | 145 | 970 | | 13 | 10,744 | 835 | 134 | 970 | | 14 | 9,909 | 846 | 124 | 970 | | 15 | 9,063 | 856 | 113 | 970 | | 16 | 8,206 | 867 | 103 | 970 | | 17 | 7,339 | 878 | 92 | 970 | | 18 | 6,461 | 889 | 81 | 970 | | 19 | 5,572 | 900 | 70 | 970 | | 20 | 4,672 | 911 | 58 | 970 | | 21 | 3,761 | 923 | 47 | 970 | | 22 | 2,838 | 934 | 35 | 970 | | 23 | 1,904 | 946 | 24 | 970 | | 24 | 958 | 958 | 12 | 970 | (4) Charges recovered from the borrowers by an RRB on behalf of third-party service providers on actual basis, such as insurance charges, legal charges etc., shall also form part of the APR and shall be disclosed separately. In all cases wherever the RRB is involved in recovering such charges, the receipts and related documents shall be provided to the borrower for each payment, within a reasonable time. (5) Any fees, charges, etc. which are not mentioned in the KFS, cannot be charged by the RRB to the borrower at any stage during the term of the loan, without explicit consent of the borrower. (6) The KFS shall also be included as a summary box to be exhibited as part of the loan agreement. C. Fair Lending Practice - Penal Charges in Loan Accounts 369. An RRB shall adhere to following instructions for charging penal charges on loans. These instructions shall be applicable to all credit facilities offered by the RRB including Cash Credit, Overdraft, securitisation and co-lending portfolios, etc. However, these instructions shall not apply to Credit Cards, External Commercial Borrowings, Trade Credits (rupee / foreign currency export credit) and Structured Obligations which are covered under product specific directions, as also other foreign currency loans. (1) Penalty, if charged, for non-compliance of material terms and conditions of loan contract by the borrower shall be treated as ‘penal charges’ and shall not be levied in the form of ‘penal interest’ that is added to the rate of interest charged on the advances. There shall be no capitalisation of penal charges, i.e., no further interest computed on such charges. However, this will not affect the normal procedures for compounding of interest in the loan account. Therefore, the RRB may charge interest on unpaid interest (including on unpaid EMI) at the contracted rate of interest till the date of remediation, and not at the penal rate of interest. Notes: (i) The material terms and conditions shall be defined, if not already done, as per the credit policy of the RRB and they may vary from one category of loan to another, and also, from lender to lender based on their own assessment. (ii) Default in repayment by the borrower is also a type of non-compliance of material terms and conditions of loan repayment contract by the borrower and penalty, if charged, for such default shall only be levied in the form of penal charges and not penal interest. Such penal charges shall be reasonable and levied by the RRB only on the amount under default in a non-discriminatory manner as per its Board approved policy. Further, it shall be ensured that there is no capitalization of the penal charges i.e., no further interest computed on such charges. (iii) Additional / Fresh penal charges cannot be levied on the earlier outstanding amount of penal charges. (iv) In case of the funded facility created on account of invocation of BG / devolvement of LC, an RRB may charge an appropriate rate of interest on the devolved amount taking into account the associated credit risk premium as per the RRB's credit underwriting policy. However, penalty, if any, on that funded facility on account of non-repayment by the borrower within the due date may only be levied in the form of penal charges and not penal interest. (v) In respect of NPA accounts, penal charges shall be reversed to the extent it remains uncollected for the specific purpose of non-recognition of income. However, the same shall be part of the total liability of the borrower to the RRB, unless it is waived as per the RRB's Board approved policy. (vi) An RRB shall disclose fees and charges, including penal charges, recovered from customers in 'Schedule 14: Other Income'. (vii) An RRB shall follow the instructions and clarifications, if any, issued by Central Board of Indirect Taxes & Customs (CBIC) with regard to applicability of GST on penal charges. (2) An RRB shall not introduce any additional component to the rate of interest and ensure compliance to these instructions in both letter and spirit. (3) An RRB shall formulate a Board approved policy on penal charges or similar charges on loans, by whatever name called. (4) The quantum of penal charges shall be reasonable and commensurate with the non-compliance of material terms and conditions of loan contract without being discriminatory within a particular loan / product category. Notes: (i) The penal charges can be different within the same product category depending upon the amount of loan and the RRB may adopt a suitable structure of penal charges subject to adherence to the above stipulations. The structure of penal charges within a particular loan / product category shall have to be uniform irrespective of the constitution of the borrower. (ii) Although no upper limit / cap for penal charges has been prescribed, the RRB, while formulating its Board approved policy on penal charges, shall keep in mind that the intent of levying penal charges is essentially to inculcate a sense of credit discipline and such charges are not meant to be used as a revenue enhancement tool. (5) The penal charges in case of loans sanctioned to ‘individual borrowers, for purposes other than business’, shall not be higher than the penal charges applicable to non-individual borrowers for similar non-compliance of material terms and conditions. (6) The quantum and reason for penal charges shall be clearly disclosed by an RRB to the customers upfront in the loan agreement KFS as applicable, in addition to being displayed on the RRB’s website under Interest rates and Service Charges. Further, providing a reference to the schedule of penal charges displayed on the website of the RRB in the sanction letter and loan agreement shall not suffice. (7) Whenever reminders for non-compliance of material terms and conditions of loan are sent to borrowers, the applicable penal charges shall be communicated. Further, any instance of levy of penal charges and the reason therefor shall also be communicated. D. Reset of Floating Interest Rate on Equated Monthly Instalments (EMI) based Personal Loans 370. An RRB shall put in place an appropriate policy framework meeting the following requirements for implementation and compliance: (1) At the time of sanction, an RRB shall clearly communicate to the borrowers about the possible impact of change in benchmark interest rate on the loan leading to changes in EMI and / or tenor or both. Subsequently, any increase in the EMI/ tenor or both on account of the above shall be communicated to the borrower immediately through appropriate channels. (2) At the time of reset of interest rates, an RRB may, at its option, provide a choice to the borrowers to switch over to a fixed rate as per its Board approved policy. The policy, inter alia, may also specify the number of times a borrower will be allowed to switch during the tenor of the loan. (3) The borrowers shall also be given the choice to opt for (i) enhancement in EMI or elongation of tenor or for a combination of both options; and, (ii) to prepay, either in part or in full, at any point during the tenor of the loan. Levy of foreclosure charges / pre-payment penalty shall be subject to extant instructions. Note: Whenever there is a reset of interest rates for an entire class of borrowers in a particular loan category, say home loan, due to increase in the reference benchmark; the RRB shall provide the following options to the borrowers: (i) Either enhancement in EMI or elongation of number of EMIs, keeping the EMI unchanged or a combination of both options; (ii) Switch to fixed interest rate for the remaining portion of the loan, where such an option is provided by the RRB; and (iii) To prepay, either in part or in full, at any point during the residual tenor of the loan. (4) All applicable charges for switching of loans from floating to fixed rate and any other service charges / administrative costs incidental to the exercise of the above options shall be transparently disclosed in the sanction letter and also at the time of revision of such charges / costs by the RRB from time to time. The applicable charges shall be as approved by the Board and shall be displayed on the RRB’s website. (5) An RRB shall ensure that the elongation of tenor in case of floating rate loan does not result in negative amortisation. (6) An RRB shall share / make accessible to the borrowers, through appropriate channels, a statement at the end of each quarter which shall at the minimum, enumerate the principal and interest recovered till date, EMI amount, number of EMIs left and annualised rate of interest / APR for the entire tenor of the loan. The RRB shall ensure that the statements are simple and easily understood by the borrower. 371. Apart from the equated monthly instalment loans, these instructions would also apply, mutatis mutandis, to all equated instalment-based personal loans of different periodicities irrespective of whether they are linked to an external benchmark or an internal benchmark. In case of personal loans linked to an external benchmark under the External Benchmark Lending Rate (EBLR) regime, the bank shall follow extant instructions and also put in place adequate information systems to monitor transmission of changes in the benchmark rate to the lending rate E. Pre-payment charges on loans 372. In case of existing floating rate term loans sanctioned to individual borrowers on or before December 31, 2025, an RRB shall not levy pre-payment charges. 373. An RRB shall adhere to the following directions regarding levy of pre-payment charges on loans and advances (term loans as well as demand loans) sanctioned or renewed on or after January 1, 2026. (1) For all floating rate loans granted for purposes other than business to individuals, with or without co-obligant(s), an RRB shall not levy pre-payment charges. (2) For all floating rate loans with sanctioned amount / limit up to ₹50 lakh granted for business purpose to individuals and Micro and Small Enterprises (as defined in Micro, Small and Medium Enterprises Development (MSMED) Act, 2006), with or without co-obligant(s), an RRB shall not levy pre-payment charges. (3) The Directions at paragraph 373(1) and 373(2) above shall be applicable irrespective of the source of funds used for pre-payment of loans, either in part or in full, and without any minimum lock-in period. (4) Applicability of above Directions for dual / special rate (combination of fixed and floating rate) loans will depend on whether the loan is on floating rate at the time of pre-payment. (5) In cases other than those mentioned at paragraphs 373(1) and 373(2) above, pre-payment charges, if any, shall be as per the approved policy of the RRB. However, in case of term loans, pre-payment charges, if levied by the RRB, shall be based on the amount being prepaid. In case of cash credit / overdraft facilities, pre-payment charges on closure of the facility before the due date shall be levied on an amount not exceeding the sanctioned limit. (6) In case of cash credit / overdraft facilities, no pre-payment charges shall be applicable if the borrower intimates the RRB of his / her / its intention not to renew the facility before the period as stipulated in the loan agreement, provided that the facility gets closed on the due date. (7) An RRB shall not levy any charges where pre-payment is effected at the instance of the RRB. (8) The applicability or otherwise of pre-payment charges shall be clearly disclosed in the sanction letter and loan agreement. Further, in case of loans and advances where KFS is to be provided as specified in paragraph 368 above, the same shall also be mentioned in the KFS. No pre-payment charges which have not been disclosed as specified herein shall be charged by the RRB. (9) An RRB shall not levy any charges / fees retrospectively at the time of pre-payment of loans, which were waived off earlier by the RRB. F. Release of Movable / Immovable Property Documents on Repayment/ Settlement of Personal Loans F.1 Release of Movable / Immovable Property Documents 374. An RRB shall release all the original movable / immovable property documents and remove charges registered with any registry within a period of 30 days after full repayment / settlement of the loan account. 375. The borrower shall be given the option of collecting the original movable / immovable property documents either from the banking outlet / branch where the loan account was serviced or any other office of the RRB where the documents are available, as per her / his preference. 376. The timeline and place of return of original movable / immovable property documents shall be mentioned in the loan sanction letters issued on or after December 1, 2023. 377. In order to address the contingent event of demise of the sole borrower or joint borrowers, an RRB shall have a well laid out procedure for return of original movable / immovable property documents to the legal heir(s). Such procedure shall be displayed on the website of the RRB along with other similar policies and procedures for customer information. F.2 Compensation for delay in release of Movable / Immovable Property Documents 378. An RRB shall communicate to the borrower reasons for delay in releasing of original movable / immovable property documents or failing to file charge satisfaction form with relevant registry beyond 30 days after full repayment / settlement of loan. In case where the delay is attributable to the RRB, it shall compensate the borrower at the rate of ₹5,000 for each day of delay. 379. In case of loss / damage to original movable / immovable property documents, either in part or in full, an RRB shall assist the borrower in obtaining duplicate / certified copies of the movable / immovable property documents and shall bear the associated costs, in addition to paying compensation as indicated at paragraph 378 above. However, in such cases, an additional time of 30 days will be available to the RRB to complete this procedure and the delayed period penalty will be calculated thereafter (i.e., after a total period of 60 days). 380. The compensation provided under these directions shall be without prejudice to the rights of a borrower to get any other compensation as per any applicable law. G. Conduct related aspects in Lending Against Gold and Silver Collateral 381. Instructions issued vide these Directions shall be complied with as expeditiously as possible but no later than April 1, 2026. G.1 Policy Aspects 382. The policy on lending against gold and silver collateral, as required in terms of Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025 (herein after referred to as ‘the policy’ in this section) / SOPs prepared under the policy shall cover the conduct related aspects relating to: (1) the assaying procedure of jewellery, ornaments, or coins made of gold and silver (“eligible collateral” for this section); (2) criteria / qualifications for employing gold and silver assayer or valuer; (3) the auction procedure specifying, inter alia, the trigger event for the auction of eligible collateral and timeline for serving an auction notice upon the borrower; (4) mode of auction; (5) notice period allowed to the borrower(s) / legal heir(s) for settlement of loan before auction; (6) empanelment of auctioneers; (7) procedure to be followed in case of loss of eligible collateral pledged or any deterioration or discrepancy in quantity or purity of eligible collateral during internal audit or otherwise, including at the time of return or auction of the collateral, and fair compensation to be paid to the borrower(s) / legal heir(s) in such cases, with timelines for effecting the same, etc. G.2 Standardisation of Procedure for Assaying and Valuation of Gold and Silver collateral 383. An RRB, which provides or intends to provide loans against eligible collateral, shall ensure that a standardised procedure is put in place to assay the purity of gold and silver collateral, its weight (gross as well as net), etc. This procedure shall be adopted uniformly across all its branches for all assaying procedures, without any deviation. 384. An RRB shall display on its website the methodology adopted by it for determination of net weight of the gold and silver content of the eligible collateral and the price used to value the gold and silver content of the eligible collateral for determination of LTV ratio. 385. An RRB shall ensure presence of the borrower(s) while assaying the collateral at the time of sanctioning the loan. The deductions relating to stone weight, fastenings, etc., as part of the assaying procedure shall be explained to the borrower(s) and details incorporated in the certificate to be issued as per paragraph 389 below. 386. Post pledging, cases involving loss of gold or silver collateral and any deterioration or discrepancy in quantity or purity observed during internal audit or otherwise including at the time of return or auction of collateral shall be recorded and communicated promptly to the borrower(s)/ legal heir(s). The process for making reimbursement or compensation as per the policy or SOP shall also be communicated to the borrower(s)/ legal heir(s). G.3 Standardisation of Documents and Communication 387. Documentation shall be standardised across all branches of an RRB. 388. The loan agreement shall cover the description of the eligible collateral taken as security, value of such collateral, details of auction procedure and the circumstances leading to the auction of the eligible collateral, the notice period which shall be allowed to the borrower for repayment or settlement of loan before the auction is conducted, timelines for release of pledged eligible collateral upon full repayment or settlement of loan, refund of surplus, if any, from the auction of the pledged eligible collateral and other necessary details. All applicable charges payable by the borrower, including those related to assaying, auction, etc., shall be clearly included in the loan agreement and KFS. 389. An RRB, while accepting the eligible collateral, shall prepare a certificate or e-certificate in duplicate on its letterhead regarding the assay of the collateral and state therein the purity (in terms of carats); gross weight of the eligible collateral pledged; net weight of gold or silver content therein and deductions, if any, relating to weight of stones, lac, alloy, strings, fastenings, etc.; damage, breakage or defects, if any, noticed in the collateral; image of the collateral; and the value of collateral arrived at the time of sanction (as per the instructions on valuation and assaying of Gold and Silver collateral specified in the Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025). One copy of the certificate or e-certificate shall be kept as part of the loan documents and the other copy be given to the borrower under their acknowledgement. 390. All communication with the borrower, especially, the terms and conditions of the loan, or other important communication which affects the interest of the borrower or the RRB, shall be in the language of the region or in a language as chosen by the borrower. For an illiterate borrower, important terms and conditions shall be explained in the presence of a witness, who shall not be an employee of the RRB. G.4 Handling and Storage of Collateral 391. An RRB shall ensure that necessary infrastructure and facilities are put in place and appropriate security measures taken in each of its branches where loans are sanctioned against gold or silver collateral. 392. An RRB shall ensure that the gold and / or silver collateral is handled only in its branches and only by its employees. 393. An RRB shall store the collateral only in its branches which are manned by its employees and having safe deposit vaults fit for storing gold and silver. Normally, such loans shall not be extended by branches that do not have appropriate secured facility for storage of the pledged eligible collateral. 394. The pledged eligible collateral may be transported from one branch to another branch, only as permitted under paragraph 403 below or in case of shifting or closure of branch(es) or exceptional reasons as per the process laid down by an RRB in terms of its policy. 395. An RRB shall periodically review the adequacy of systems for storage of the eligible collateral, conduct training of the concerned staff and carry out internal audit of all procedures to ensure that these are strictly adhered to. 396. As part of internal audit, an RRB shall carry out periodic surprise verification of the gold and silver collateral pledged with it and shall maintain a record thereof. A clause in the loan agreement shall be included for obtaining consent of the borrower(s) to carry out surprise verification including assay of the pledged eligible collateral even in their absence during the tenor of the loan. This aspect shall be specifically communicated to the borrower at the time of sanctioning the loan. G.5 Release of Collateral after Repayment 397. An RRB shall release or return the pledged eligible collateral held as security to the borrower(s) / legal heir(s) on the same day but in any case, not exceeding a maximum period of seven working days upon full repayment or settlement of the loan. 398. At the time of release of pledged eligible collateral to the borrower(s) / legal heir(s), the collateral shall be verified for correctness as per details in the certificate (as per paragraph 390) to the borrowers’ satisfaction. G.6 Transparency in Auction Procedure 399. An RRB shall give adequate notice to the borrower(s) / legal heir(s), as applicable, through available means of communication to repay or settle the loan dues prior to initiating the auction procedure. A copy of the notice and acknowledgement thereof shall be kept on record in both scenarios. In case an RRB is unable to locate the borrower(s) / legal heir(s) despite best efforts and even after issuance of a public notice, it may proceed with the auction, provided that a period of one month has lapsed from the date of the public notice. 400. An RRB shall implement a transparent auction procedure, which shall include, inter alia, announcement of the auction to the public by issue of advertisements in at least two newspapers, one in the regional language and another in a national daily. 401. The pledged eligible collateral shall be auctioned by an RRB only through its employee having necessary experience and / or training or an auctioneer empanelled by an RRB as per its policy. In cases where auctions are conducted by the RRB through its employees, necessary safeguards such as surprise visits by regional/ controlling officials on periodic basis, coverage under internal audit, etc., shall be put in place. 402. An RRB shall declare a reserve price for the gold and silver collateral at the time of auction, which shall not be less than 90 per cent of its current value. Provided that in case auctions fail twice, a reserve price not less than 85 per cent of its current value shall be adopted. 403. The first auction shall be conducted physically in the same district in which the lending branch is located. However, in case of failure of first auction, the RRB may conduct the auction in an adjoining district or conduct online auction. 404. As a matter of policy, the RRB or its related parties shall not participate in the auctions to ensure that there is no potential conflict of interest. 405. After the auction, the RRB shall mandatorily provide full details of the value fetched at the auction and the dues adjusted to the borrower(s) / legal heir(s). The surplus, if any, from the auction of the gold or silver collateral, shall be refunded to the borrower(s) / legal heir(s) within a maximum period of seven working days from the date of receipt of the full auction proceeds. An RRB may recover shortfall, if any, as per terms of the loan agreement. G.7 Compensation 406. In case of any damage to the pledged eligible collateral by an RRB during the tenor of loan, the cost of repair shall be borne by the RRB. 407. In case of loss of the pledged eligible collateral and / or any loss emanating from deterioration or discrepancy in quantity or purity observed during internal audit or otherwise including at the time of return or auction of collateral, an RRB shall suitably compensate the borrower(s) / legal heir(s). 408. In case of delay in release of the pledged collateral after full repayment or settlement of loan by the borrower, where reasons for delay are attributable to an RRB, the RRB shall compensate the borrower(s) / legal heir(s) at the rate of ₹5,000 for each day of delay beyond the timeline prescribed at paragraph 397 above. If the delay is not attributable to an RRB, it shall communicate reasons for such delay to the borrower(s) / legal heir(s). Further, where the borrower(s) / legal heir(s) has not approached an RRB for release of pledged eligible collateral after full repayment or settlement of loan, the RRB shall issue periodic reminders to borrower(s) / legal heir(s) through letters, email or SMS if the email and mobile number are registered with the bank. 409. The compensation provided under paragraphs 406 to 408 above shall be without prejudice to the rights of a borrower to get any other compensation as per any applicable law. G.8 Unclaimed Gold and Silver collateral 410. The pledged gold or silver collateral lying with an RRB beyond two years from the date of full repayment or settlement of loan shall be treated as unclaimed. An RRB shall periodically undertake special drives to ascertain the whereabouts of the borrower(s) / legal heir(s) in respect of such unclaimed gold and silver collateral. 411. A report on unclaimed gold and silver collateral shall be put up to the Customer Service Committee or the Board, as the case may be, at half-yearly intervals for a review. G.9 Other Instructions 412. An RRB shall refrain from issuance of misleading advertisements containing unrealistic claims to promote loans against gold or silver collateral. 413. An RRB shall ensure that all arrangements for sourcing and / or recovery of loans against eligible collateral, are in compliance with applicable instructions on outsourcing and recovery practices. 414. For prudential related aspects, the RRB shall be guided by the instructions contained in the Chapter on ‘Lending against Gold and Silver Collateral’ in Reserve Bank of India (Regional Rural Banks – Credit Facilities) Directions, 2025. H. Conduct towards Microfinance borrowers H.1 General 415. A Fair Practices Code (FPC) for microfinance loans based on these directions shall be put in place by an RRB with the approval of its Board. The FPC shall be displayed by the RRB in all its branches and on its website. The FPC shall be issued in a language understood by the borrower. 416. There shall be a standard form of loan agreement for microfinance loans in a language understood by the borrower. 417. An RRB shall provide a loan card to the borrower which shall incorporate the following: (1) Information which adequately identifies the borrower; (2) Simplified factsheet on pricing; (3) All other terms and conditions attached to the loan; (4) Acknowledgements by the RRB of all repayments including instalments received and the final discharge; and (5) Details of the grievance redressal system, including the name and contact number of the nodal officer of the RRB. 418. All entries in the loan card shall be in a language understood by the borrower. 419. Issuance of non-credit products shall be with full consent of the borrowers and fee structure for such products shall be explicitly communicated to the borrower in the loan card itself. H.2 Conduct aspects in Pricing of Microfinance Loans 420. There shall be no pre-payment charge on microfinance loans. Charges, if any, for delayed payment shall be applied on the overdue amount and not on the entire loan amount. 421. An RRB shall prominently display the minimum, maximum and average interest rates charged on microfinance loans in all its offices, in the literature (information booklets / pamphlets) issued by it and details on its website. This information shall also be included in the supervisory returns and subjected to supervisory scrutiny. 422. Any change in interest rate or any other charge shall be informed to the borrower well in advance and these changes shall be effective only prospectively. 423. As part of their awareness campaigns, Self-Regulatory Organisations (SROs) / other industry associations may publish the range of interest rates on microfinance loans charged by their members operating in a district. SROs / other industry associations may also sensitise their members against charging of usurious interest rates. 424. RBI shall also make available information regarding interest charged by RRBs on microfinance loans. H.3 Training of Staff 425. An RRB shall have a Board-approved policy regarding the conduct of employees and system for their recruitment, training and monitoring. This policy shall, inter alia, lay down minimum qualifications for the staff and shall provide necessary training tools to deal with the customers. Training to employees shall include programs to inculcate appropriate behaviour towards customers. Conduct of employees towards customers shall also be incorporated appropriately in their compensation matrix. 426. Field staff shall be trained to make necessary enquiries regarding the income and existing debt of the household. 427. Training, if any, offered to the borrowers shall be free of cost. H.4 Recovery of Microfinance Loans 428. An RRB shall put in place a mechanism for identification of the borrowers facing repayment related difficulties, engagement with such borrowers and providing them necessary guidance about the recourse available. 429. Recovery shall be made at a designated / central designated place decided mutually by the borrower and the RRB. However, field staff shall be allowed to make recovery at the place of residence or work of the borrower if the borrower fails to appear at the designated / central designated place on two or more successive occasions. 430. An RRB or its agent shall not engage in any harsh methods towards recovery. Without limiting the general application of the foregoing, following practices shall be deemed as harsh: (1) Use of threatening or abusive language (2) Persistently calling the borrower and / or calling the borrower before 9:00 a.m. and after 6:00 p.m. (3) Harassing relatives, friends, or co-workers of the borrower (4) Publishing the name of borrowers (5) Use or threat of use of violence or other similar means to harm the borrower or borrower’s family / assets / reputation (6) Misleading the borrower about the extent of the debt or the consequences of non-repayment. 431. An RRB shall have a dedicated mechanism for redressal of recovery related grievances. The details of this mechanism shall be provided to the borrower at the time of loan disbursal. H.5 Engagement of Recovery Agents for recovery of Microfinance Loans 432. Recovery agents shall mean agencies engaged by an RRB for recovery of dues from its borrowers and the employees of these agencies. 433. An RRB shall have a due diligence process in place for engagement of recovery agents, which shall, inter alia, cover individuals involved in the recovery process. An RRB shall ensure that the recovery agents engaged by it carry out verification of the antecedents of its employees, which shall include police verification. An RRB shall also decide the periodicity at which re-verification of antecedents shall be resorted to. 434. To ensure due notice and appropriate authorisation, an RRB shall provide the details of recovery agents to the borrower while initiating the process of recovery. The agent shall also carry a copy of the notice and the authorisation letter from the RRB along with the identity card issued to him / her by the RRB or the agency. Further, where the recovery agency is changed by an RRB during the recovery process, in addition to the RRB notifying the borrower of the change, the new agent shall carry the notice and the authorisation letter along with his / her identity card. 435. The notice and the authorisation letter shall, among other details, also include the contact details of the recovery agency and the RRB. 436. The up-to-date details of the recovery agencies engaged by an RRB shall also be hosted on its website. I. Responsibilities of RRBs employing Recovery Agents 437. An RRB shall strictly ensure that they or their agents do not resort to intimidation or harassment of any kind, either verbal or physical, against any person in their debt collection efforts, including acts intended to humiliate publicly or intrude upon the privacy of the debtors' family members, referees and friends, sending inappropriate messages either on mobile or through social media, making threatening and / or anonymous calls, persistently calling the borrower and / or calling the borrower before 8:00 a.m. and after 7:00 p.m. for recovery of overdue loans, making false and misleading representations, etc. This direction shall not be applicable to microfinance loans. Chapter IX – Miscellaneous A. Accepting standing instructions of customers 438. Standing instructions shall be freely accepted on all current and savings bank accounts. The scope of standing instructions service should be enlarged to include payments on account of taxes, rents, bills, school / college fees, licences, etc. B. Clean Overdrafts for small amounts 439. Clean overdrafts for small amounts may be permitted at the discretion of branch manager to customers whose dealings have been satisfactory. An RRB may work out schemes in this regard. C. Rounding off of transactions 440. All transactions, including payment of interest on deposits / charging of interest on advances, shall be rounded off to the nearest rupee i.e., fractions of 50 paise and above shall be rounded off to the next higher rupee and fraction of less than 50 paise shall be ignored. 441. Issue prices of cash certificates shall also be rounded off in the same manner. However, an RRB ensure that cheques / drafts issued by clients containing fractions of a rupee are not rejected or dishonoured by it. The RRB shall ensure that appropriate action is taken against members of its staff who are found to have refused to accept cheques / drafts containing fractions of a rupee. D. Declaration of Holiday under the Negotiable Instruments Act, 1881 442. In terms of Section 25 of the Negotiable Instruments Act, 1881, the expression "public holiday" includes Sunday and any other day declared by the Central Government by notification in the Official Gazette to be a public holiday. However, this power has been delegated by the Central Government to State Governments vide the Government of India, Ministry of Home Affairs' Notification No. 20-25-56-Pub-I dated June 8, 1957. While delegating the power to declare public holidays within concerned States under Section 25 of the Negotiable Instruments Act, 1881, the Central Government has stipulated that the delegation is subject to the condition that the Central Government may itself exercise the said function, should it deem fit to do so. This implies that when Central Government itself has notified a day as "public holiday" under Section 25 of the Negotiable Instruments Act, 1881, there is no need for an RRB to wait for the State Government notification. E. Co-ordination with officers of Central Board of Direct Taxes 443. An RRB shall extend necessary help / co-ordination to tax officials whenever required. Further, the RRB shall view with serious concern cases where its staff connives / assists in any manner with offences punishable under the Income Tax Act. In such cases in addition to the normal criminal action, such staff member shall also be proceeded against departmentally. Chapter X – Repeal and Other Provisions A. Repeal and saving 444. With the issue of these Directions, the existing Directions, instructions, and guidelines relating Responsible Business Conduct as applicable to Regional Rural Banks stand repealed, as communicated vide circular DOR.RRC.REC.302/33-01-010/2025-26 dated November 28, 2025. The Directions, instructions and guidelines repealed prior to the issuance of these Directions shall continue to remain repealed. 445. Notwithstanding such repeal, any action taken or purported to have been taken, or initiated under the repealed Directions, instructions, or guidelines shall continue to be governed by the provisions thereof. All approvals or acknowledgments granted under these repealed lists shall be deemed as governed by these Directions. Further, the repeal of these directions, instructions, or guidelines shall not in any way prejudicially affect: (1) any right, obligation or liability acquired, accrued, or incurred thereunder; (2) any, penalty, forfeiture, or punishment incurred in respect of any contravention committed thereunder; (3) any investigation, legal proceeding, or remedy in respect of any such right, privilege, obligation, liability, penalty, forfeiture, or punishment as aforesaid; and any such investigation, legal proceedings or remedy may be instituted, continued, or enforced and any such penalty, forfeiture or punishment may be imposed as if those directions, instructions, or guidelines had not been repealed. B. Application of other laws not barred 446. The provisions of these Directions shall be in addition to, and not in derogation of the provisions of any other laws, rules, regulations, or directions, for the time being in force. C. Interpretations 447. For the purpose of giving effect to the provisions of these Directions or in order to remove any difficulties in the application or interpretation of the provisions of these Directions, the RBI may, if it considers necessary, issue necessary clarifications in respect of any matter covered herein and the interpretation of any provision of these Directions given by the RBI shall be final and binding. (Veena Srivastava)
Chief General Manager |