(e-Tender No - RBI/Nagpur Regional Office/Others/3/25-26/ET/637) The Prebid meeting for the captioned tender was held on December 22, 2025 at 11:00 Hrs. through CISCO WebEx. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | S. No. | Name and Designation of the RBI Official | | 1. | Capt Maruti S Falke, Manager (Protocol and Security) | | 2. | Shri Chetan Khandoji, Assistant Manager | | 3. | Shri Vishnu Kayande, Assistant Manager | | 4. | Shri Markat Patra, Assistant |
| S. No. | Name of the Firm/Prospective tenderers | Name of the Representative | | 1. | M/s Fab Car Travels | Mr. Abhijeet Patodia | | 2. | M/s Manisha Travels | Mr. Arpit Jichkar | | 3. | M/s Satish Travels | Mr. Aniket Dawle | 2. The following queries/proposals were raised in the pre-bid meeting: | S. No | Query/Proposal | Clarifications furnished by the Bank | | i. | Whether MSME bidders are exempted from remitting EMD for this tender? | No. | | ii. | Please clarify if the car count requirement applies per category or to the entire fleet. | Kindly refer to Clause 1.16 (iii) of Section II of “General Instructions regarding technical and financial bids” (page no.18-19) of the tender document for details. | | iii. | Will the final billing include charges for both extra kms and extra hours? | Kindly refer to Clause 9 of Part II of “Price Bid” (page no.67) of the tender document for details. | | iv. | Does the billing calculation include the garage-to-garage distance and time? | Kindly refer to Clause 4 of Part II of “Price Bid” (page no.66) of the tender document for details. | | v. | Is the contractor required to provide both Performance Bank Guarantee and Retention Money Deposit? | Kindly refer to Sr No. 7 & 8 of Schedule of Tender page no.6) of the tender document for details.
Successful tender shall submit Performance Bank Guarantee 5% of the estimated cost and Retention Money Deposit 5% of the estimated cost as per RBI, CO policy. | | vi. | Can Bidders submit old Banker’s certificate? | Bankers Certificate should be submitted specifically in the format provided by the Bank (Annex-B). | | vii. | Is ISO-9001 compulsory for applying tender? | ISO-9001 certificate is not compulsory requirement however it may be submitted by the bidders if available. | | viii. | Will agreed rates will be reviewed at the time renewal of contract? | Kindly refer to Clause 13 of Section IV of “Scope of work and Terms & Conditions governing the Contract” (page no.43) of the tender document for details. | | ix. | Is there any format for providing bankers’ details? | Details of Bankers should be submitted as per format in Annex I appended below. | | x. | Can bidders submit Client Certificate in any other format than mentioned in Tender? | Client certificate should be submitted preferably in the format provided by the Bank (Annex-C).
Any other format may be accepted provided it fully covers all the aspects and parameters mentioned in the Bank’s prescribed format. | | xi. | Will client certificates obtained from other Regional Offices of RBI be considered separately? | Client certificates provided other Regional Offices of RBI will be considered separately. | 3. The following amendments/corrigenda in the Tender document is notified: | S. No. | Annex B | Existing point | Amended point | | 1. | Point No. 8 of Annex B “Format of Bank Report”
(Page No. 48) | Opinion on whether the party is considered financially sound to be entrusted with the contract for works estimated to cost Rs. 17 lakhs | Opinion on whether the party is considered financially sound to be entrusted with the contract for works estimated to cost Rs. 26.50 lakh. | | |