6. The established banking norms for utilising food credit should be strictly observed and food credit outstandings must always be fully covered by the value of paid stocks of foodgrains valued as per the banking norms referred to in paragraph 5 above. For the purpose of determining the extent of credit that can be drawn, the stocks should relate to only those stocks of foodgrains which
State Government/Union Territory Authority. Besides, the State Government/ Union Territory Authority cannot draw bank credit against credit sales/book debts/ Receivables/Government subsidy.
Detailed instructions are set out in the footnotes to Proformae
I to VI. These may please be studied carefully while preparing data as required
in the proformae. The following additional aspects may also please be taken
into account:
- While submitting the cash flow data, the implications of the latest available
information such as changes in procurement plans (e.g. because of changes
in weather conditions) should be evaluated.
- The actual data relating to procurement/allotment from the FCI as also sales/releases
of food stocks during the corresponding period of the previous year should
be reckoned while preparing estimates for the current season.
- As the credit limits are authorised on the basis of the value of closing
stocks, the net value of stocks should be arrived at after taking into account
the releases to be made under the public distribution system during the season
and not merely on the basis of cost of procurement/ allotment.
- In accordance with the normal banking practice, the stocks of foodgrains
held by the State Governments/Union Territory Authorities/their Agencies should
be valued at the cost of procurement or the issue price, whichever is lower.
- The credit limit for food procurement operations, requested for the
current season, should take into account the value of stocks to be procured
during the current season only. With the authorisation of the limit for
the current season all previous limits would be set for adjustment
(unless otherwise specified) and the State Governments/Union Territory
Authorities can operate only the new limits.
The details of closing stocks of the previous seasons should
be indicated separately.
- In case any large carry over stocks are held with the State Governments/
Union Territory Authorities relating to earlier seasons a suitable repayment
programme should be provided separately. A time-bound programme should be
drawn up in consultation with the State Bank of India and this should be strictly
adhered to.
- The stocks of foodgrains purchased at prices higher than the support prices
fixed by the Government of India should be shown separately and not with the
normal food stocks procured at support prices fixed by the Government of India
or purchases from the Central Pool.
- While the releases of stocks relating to the previous season are generally
expected to be as per the cash flow data estimated by the State Government
for the previous season, the reasons for large variations, if any, from the
estimates should be explained in proformae IIB and IIIB.
- A copy of the stock statement compiled in the format prescribed (as per
instructions given in the Proforma VI) shall be submitted to the concerned
Local Head Office of the State Bank of India latest by 5th of
the succeeding month. The consolidated stocks statement may also set out
the stocks held by each of the agencies of the State Government/Union Territory
Authority. It may please be ensured that the stock statements are submitted
to the State Bank of India by the State Government/Union Territory Authority
and not by the individual procuring agencies. The stock statement
should relate to the actual stocks of foodgrains held by the State Government/Union
Territory Authority. The stocks paid for to the FCI and released to the State
Government/Union Territory Authority, but which are in transit, could be considered
as part of the actual stocks. If such stocks are included in the stock statements,
those should be separately indicated. The stocks which have not been paid
for by the State Government/Union Territory Authority or stocks which have
been sold and the proceeds have been received, but not lifted by buyers should
not be treated as stocks of the State Government/Union Territory Authority
and in the event of there being such stocks, these should be shown separately.
Similarly, the value of stocks sold on credit terms, if any, should be shown
separately in the stock statement. The basis of valuation of stocks shown
in the stock statement should be clearly indicated. Since bank credit cannot
be drawn against credit sales/book debts/Government subsidy, these should
be excluded from the value of stocks shown in the stock statement.
PROFORMA - I
Food Procurement Credit
Name of State/Union Territory _______________________________________
Estimates of Production of foodgrains in the State/Union Territory ---------------------------------------
(In thousand tonnes)
Wheat Paddy/ Coarse grains Rice
--------- ---------- ------------------
i) Estimated Rabi 2004
Production in the State/
Union Territory
ii) Estimated Marketable
surplus during the season
iii) Estimated procurement
to be made by
a) State/Union Territory
b) Agencies (specify)
i) _______________
ii) _______________
iii) _______________
iv) _______________
Total of (a + b)
---------------------------------------------------------------------------------------------------------
Note: Please give a separate note briefly
discussing broad estimates of the volume of production of foodgrains including
coarse grains in the State/Union Territory, marketable surplus thereof, the
Government’s current policy on procurement and prices, system of levy procurement,
the likely monthly releases of foodgrains including coarsegrains under the public
distribution system, budgetary provisions for such operations, etc.
PROFORMA - IIA
Estimates of Procurement/Releases/Stocks in State/Union Territory
(Rabi 2004)
(Please give the details in respect
of Procurement within the State/ Union
Territory at prices fixed by the Government of India only)
1.Commodity * :_________________________________________
2. Name of Agency/
Agencies** _________________________________________
3, Procurement
Prices : i) Procurement Price Rs.________
per tonne
ii) Incidentals $ :
(with details)
Total (i + ii) Rs.________ per tonne
_______________________________________________________
(Quantity in thousand tonnes and value
in lakh of rupees)
_____________________________________________________
End of month Opening Procurement/ Releases/Sales
Closing Stocks
Stocks++ ____________
___________
___________ Qty. Value Qty.
Value Qty. Value Qty. Value
2004
April Nil Nil
May
June
July
August
September
_____________________________________________________
* Separate statement for each commodity as well as consolidated
statement for all commodities should be given.
**The
names of agencies which will be entrusted with the task of procurement should
be mentioned.
$ Reasons
for any large variations in the cost of incidentals with respect to the
previous Kharif season's actuals should
be indicated.
++ Carry over stocks in respect of the previous
Kharif Season (upto March. 2004) should be shown by way of a footnote. Where
such stocks are large, specific reasons therefor should also be given.
Note: Please indicate the rate/s at
which the opening stocks, Procurement, releases/sales and closing stocks are
valued.
PROFORMA - IIIA
Estimates of Purchases/Releases/Stocks in State/Union
Territory
(Rabi 2004)
(Please give the details in respect
of purchases likely to be made by the
State/Union Territory from the Food Corporation of India)
1. Commodity * :_________________________________________________
2. Name of Agency/
Agencies** ________________________________________________
3, Purchase
Prices : i) Purchase Price Rs.________
per tonne
(Quantity in thousand tonnes and value
in lakh of rupees)
______________________________________________________________
End of month Opening Purchases Releases/
Closing
Stocks ++ Sales _ Stocks
___ Qty. Value Qty. Value Qty. Value
Qty. Value
2004
April Nil Nil
May
June
July
August
September
September 2003 @
________________________________________________________
* Separate
statement for each commodity as well as consolidated statement for all commodities
should be given.
** The names of agencies which will be entrusted with the task
of purchase should be mentioned.
++Carry over stocks in respect of the previous Kharif season
(upto March 2004) should be shown by way of a footnote. Where such stocks
are large, specific reasons therefor should also be given.
@ Please indicate only closing stocks as at the end of Sept.
2003, i.e., previous Rabi season.
Note: Please indicate the rate/s at which the opening stocks,
purchases, releases/sales and closing stocks are valued.
PROFORMA - IIIAA
Targetted Public Distribution System
(TPDS)Estimates of Purchases/Releases/Stocks in State/Union
Territory
(Rabi 2004)
(Please give the details in respect of
purchases likely to be made by the State/ Union Territory from the Food
Corporation of India under the above Scheme)
1. Commodity * :_______________________________________________
2. Name of Agency/
Agencies** _________________________________________________
3, Purchase
Prices : i) Purchase Price Rs.________
per tonne
________________________________________________________________
(Quantity in thousand tonnes and value
in lakh of rupees)
________________________________________________________________
End of month Opening Purchases Releases/
Closing
Stocks _ Sales _ Stocks
____ Qty. Value Qty. Value Qty. Value
Qty. Value
2004
April Nil Nil
May
June
July
August
September
@ September 2003
________________________________________________________________
* Separate statement for each commodity
as well as consolidated statement for all commodities should be given.
** The names of agencies which will be entrusted
with the task of purchases should be mentioned.
@ Please indicate only the closing stocks
as at the end of September 2003 i.e., previous Rabi season.
Note:Please indicate the rate/s at which
the opening stocks, purchases, releases/sales and closing stocks are valued.
PROFORMA - IIB
Actual Procurement/Releases/Stocks
in State/Union Territory
(Rabi 2003)
(Please give the details in respect of procurement
within the State/ Union Territory at prices fixed by the Government of India
only)
1. Commodity * :_____________________________________________
2. Name of Agency/
Agencies** ________________________________________________
3, Procurement
Prices : i) Procurement Price Rs.________
per tonne
ii) Incidentals :
Total (i + ii) Rs.________ per tonne
________________________________________________________________
(Quantity in thousand tonnes and value
in lakh of rupees)
______________________________________________________________
End of month Opening Procurement Releases/
Closing
Stocks __ Sales _ Stocks ___
Qty. Value Qty. Value Qty. Value Qty. Value
2003
April Nil Nil
May
June
July
August
September
________________________________________________________________
* Separate statement for each commodity
as well as consolidated statement for all commodities should be given.
** The names of agencies entrusted with the task of procurement
should be mentioned.
Note: 1) Large variations as between projections as per
cash flow data submitted during the relevant
season and the actuals shown in this statement
should be clearly explained. If any large carry over
stocks are held which relate to the previous seasons, a suitable
repayment programme should be provided separately.
2)Please indicate the rate/s at which the opening stocks,
procurement/ releases/sale and closing stocks are valued.
PROFORMA - IIIB
Actuals of Purchases/Releases/
Stocks in the State/Union Territory
(Rabi 2003)
(Please give the details in respect of
purchases made by the State Government/Union Territory from the Food
Corporation of India)
1. Commodity * :________________________________________________
2. Name of Agency/
Agencies** ________________________________________________
3, Purchase
Prices : i) Purchase Price Rs.________
per tonne
ii) Incidentals :
Total (i + ii) Rs.________ per tonne
________________________________________________________________
(Quantity in thousand tonnes and value
in lakh of rupees)
________________________________________________________________
End of month Opening Purchases Releases/
Closing
Stocks Sales _ Stocks ___
Qty. Value Qty. Value Qty. Value
Qty. Value
2003
April Nil Nil
May
June
July
August
September
________________________________________________________________
* Separate statement for each commodity
as well as consolidated statement
for all commodities should be given.
**The names of agencies entrusted with the task of purchase
should be mentioned.
Note: 1) Large variations as between projections as per
cash flow data submitted during the
relevant season and the actuals shown in
this statement should be clearly explained. If any large carry over
stocks are held which relate to the previous seasons, a suitable
repayment programme should be provided separately.
2.)Please indicate the rate/s at which the opening
stocks, purchases, releases/sales and closing stocks are valued.
PROFORMA - IIIBB
Targetted Public Distribution System
(TPDS)
Actuals of Purchases/Releases/Stocks
in the State/Union Territory
(Rabi 2003)
(Please give the details in respect of
purchases made by the State Government/ Union Territory from the Food
Corporation of India under above scheme )
1. Commodity * :________________________________________________
2. Name of Agency/
Agencies** ________________________________________________
3, Purchase
Prices : i) Purchase Price Rs.________
per tonne
ii) Incidentals :
Total (i + ii) Rs. _______ per tonne
________________________________________________________________
(Quantity in thousand tonnes and value
in lakh of rupees)
________________________________________________________________
End of month Opening Purchases Releases/
Closing
Stocks Sales _ Stocks ___ Qty.
Value Qty. Value Qty. Value Qty. Value
2003
April Nil Nil
May
June
July
August
September
________________________________________________________________
* Separate statement for each commodity as well as consolidated
statement for all commodities should be given.
** The names of agencies entrusted with the task of purchase
should be mentioned.
Note: 1) Large variations as between projections as per cash flow data submitted
during the relevant season and the actuals shown in this statement
should be clearly explained. If any large carry over stocks are held which
relate to the previous seasons, a suitable repayment programme should
be provided separately.
2) Please indicate the rate/s at which the opening stocks,
purchases releases/sales and closing stocks are valued.
Proforma - IV
Sources of Procurement
Kindly indicate your procurement/purchase/sources of
funds, the quantities and value of foodgrains - separately for each foodgrain-from
A) i) Farmers within State/Union Territory :
ii) Traders within State/Union Territory :
iii) Millers within State/Union Territory :
B) The Central Pool
C) Other States (Agency from which purchases are to be
made should be specified)
- Please indicate whether the Government charges a guarantee commission
from the procuring agencies in respect of guarantees issued to the banks
for the food procurement credit extended by banks. If so, please give
details thereof.
- Please give the outstanding food credit and value of foodgrains stocks
held with the State Government/Union Territory as at the beginning of the
Rabi 2003 season
- Stocks out of the procurement/purchases made by availing of the credit
limits authorised to the State Government/Union Territory for procurement
of foodgrains at support prices fixed by the Government of India/Purchased
from Central Pool.
Value of closing stocks as Outstanding credit as on on
February 29, 2004 February 29, 2004 Quantity (in Value
$ thousand tonnes) (Rs.lakh) (Rs.lakh)
1. Paddy ______________ ________ ___________________
2. Rice
a) Central Pool_____________ ________ ___________________
b) Procured
within State _____________ ________ ___________________
3. Wheat
a) Central Pool_____________ ________ ___________________
b) Procured
within State _____________ ________ ___________________
4. Coarsegrains _____________ ________ ___________________
ii) Stocks out of the purchases made by availing credit
limits authorised for procurement at prices higher than those fixed by the Government
of India/inter-State purchases of foodgrains.
Value of closing stocks as Outstanding credit as on on
February 29, 2004. February 29, 2004 Quantity (in Value
$ thousand tonnes) (Rs. lakh) (Rs. lakh)
1. Paddy _____________ ________ ___________________
2. Rice _____________ ________ ___________________
3. Coarsegrains _____________ ________ ___________________
$ Please indicate the rate of valuation by way of footnote.
PROFORMA - V
Information relating to Prices
Please give the procurement prices proposed to be offered
by the Government during the Rabi 2004 season.
Commodity Price per tonne
_________ (Rs.)___
1. _________________________ _________________________________
2. _________________________ _________________________________
3. _________________________ _________________________________
4. _________________________ _________________________________
5. _________________________ _________________________________
6. _________________________ _________________________________
Details regarding communication
To enable us to convey the authorisation quickly, kindly
let us know :
i) Name of the Secretary
a) Food and Civil Supplies Department
b) Finance Department
ii) Present office telephone number/s
iii) Fax Number
Physical Verification of Stocks
The stocks were physically verified last on ________
and the same fully covered the outstanding bank credit.
Undertaking by the State Government/
Union Territory Authority___________
We have noted that the authorised credit limits under
the food credit consortium will be utilised only for financing procurement of
foodgrains within the State/Union Territory at prices fixed by the Government
of India, and/or for taking delivery of quotas allotted by the Food Corporation
of India for the distribution of foodgrains under the Public Distribution System.
Signature : ________________
Name : ________________
Designation: ________________
Date : ________________
(TO BE SUBMITTED
TO THE LOCAL HEAD OFFICE, STATE BANK OF INDIA
with a copy to Reserve Bank
of India, Mumbai)
PROFORMA - VI
Monthly Stock Statement for the month of ___________
Quantity : Thousand tonnes
Value : Rupees Crore
|
Commo- dity
_______
|
Opening stocks__
Proje- Actuals
cted___ ______
Q. V. Q. V.
|
Purchases____
Proje- Actuals
Cted__ ______
Q. V. Q. V.
|
Sales_________
Proje- Actuals
cted__ __
Q. V. Q. V.
|
Closing stocks_
Proje- Actuals
cted__ ______
Q. V. Q. V.
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Q : Quantity V : Value
NOTES: 1. Please ensure that the monthly stock statement
as per the above proforma is submitted promptly and regularly so as to reach
the State Bank of India on or before the 5th of the succeeding month
and also a copy thereof to Reserve Bank of India, Central Office, IECD, Mumbai.
The State Government/Union Territory Authority should submit consolidated monthly
statements in respect of all agencies, reflecting the position of actual total
stocks held by the State Government/Union Territory Authority. The stock statement
should be duly authenticated by the authorised officials of the State Government/Union
Territory for the purpose.
2.The stock statement should cover only foodgrains items
and non-food items should be excluded from the stock statement.
3.The stocks paid for to the Food Corporation of India and
released to the State Government/Union Territory but which are in transit could
be considered as part of the actual stocks. If such stocks are included in the
stock statement, these should be separately indicated. However, unpaid stocks
or stocks for which the sale proceeds have been realised but which have not
been lifted by the buyers should be shown separately and credit cannot be drawn
against such stocks. Further, credit cannot be drawn against credit sales/book-debts,
Government subsidy and, therefore, these items should be excluded from the value
of stocks shown in the stock statement. The value of stocks sold on credit,
if any, should be shown separately.
4.Kindly ensure that valuation of stocks is on the basis
of normal banking norms indicated on page 2 of the present circular letter i.e.
at procurement cost or issue price, whichever is lower and that the outstandings
should be fully covered by value of stocks. A separate stock statement should
be submitted in respect of purchases made at prices higher than those fixed
by the Government of India and/or for inter-State purchases of foodgrains.
5.Please indicate the rate at which the opening stocks,
purchases, sales and closing stocks are valued.
6.Please indicate the date on which the foodgrains stocks
were physically verified last and a summary of the findings noticed may also
be furnished.