Minutes of Pre-Bid Meeting (E-Tender No.- RBI/Bhubaneswar Regional Office/HRMD/2/24-25/ET/200) 1. E-tenders are invited under the Two-Bid system (Technical & Financial Bid) from Category-I Chartered Accountant Firms registered with ICAI for Odisha State for Appointment of Concurrent Auditor for the period w.e.f. October 01, 2024 to September 30, 2025 for Reserve Bank of India, Bhubaneswar. 2. The intending bidders should refer to the scope of work, terms and conditions of the tender before submitting the bid. 3. Before submitting the tender, the bidders may satisfy themselves as to the eligibility and other criteria prescribed therein. It may also be noted that the terms and conditions specified herein are indicative in nature and the same shall not restrain the Bank from imposing or requiring the bidder to agree upon such further or other terms and conditions at the time of executing the agreement with the successful bidder, or to alter, modify or omit the terms and conditions contained herein, as are considered necessary for the due and proper execution of the work to be awarded under this tender. 4. Corrections, if any, in the quotation shall be duly authenticated with full signature of an authorised person. 5. Bidder/ authorised signatory of the bidder shall sign on each page of the tender. 6. In the first stage, the Technical Bid (Part-I) will be opened on August 19, 2024 (03.00 PM) at RBI, Bhubaneswar. The bid of any bidder who has not complied with one or more of the conditions prescribed in the terms and conditions will be summarily rejected. Subsequently, the selected technical bids will be evaluated as per the methodology given in the tender document. Decision in this regard will be at the sole discretion of the Reserve Bank of India. 7. No deviations/ conditions shall be stipulated by the Concurrent Auditor in both technical and financial bids. Conditional tenders will not be accepted and will be summarily rejected. 8. Tender would remain open for acceptance for 90 days from the date of opening Technical Bid (Part-I) of the tender or till the date of finalisation of tender, whichever is earlier. 9. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender or to reject any or all of the tenders received without assigning any reason thereof. 10. A pre-bid meeting will be held at 11.00 AM on August 05, 2024 at Reserve Bank of India, Bhubaneswar to discuss/ clarify queries pertaining to the tender. No separate communication will be sent for this meeting. All the intending tenderers are advised to study the tender documents before attending the scheduled meeting. Regional Director
Reserve Bank of India
Bhubaneswar Note: This is a limited tender enquiry through MSTC portal. Only category I CA firms in Bhubaneswar are eligible to participate in this Tender. Eligible firms wishing to apply should register themselves with MSTC Portal (www.mstcecommerce.com) and apply online only.
Schedule of Tender | I. | e-Tender No. | RBI/Bhubaneswar Regional Office/HRMD/2/24-25/ET/200 | | II. | Mode of Tender | e-Procurement System (Online Part I – Technical Bid and Part II - Financial Bid through https://www.mstcecommerce.com/eprocn/) | | III. | Date of Notice Inviting e-Tender available for download on RBI website | July 11, 2024 from 6.00 PM onwards | | IV. | Pre-Bid meeting | August 05, 2024 at 11.00 AM
(Offline mode) | | V. | Venue of the Pre-Bid Meeting | 3rd floor, Reserve Bank of India, Pt. Jawaharlal Nehru Marg (Sachivalaya Marg), Unit 3, Kharvela Nagar, P.B.No. 16, Bhubaneswar - 751001 | | VI. | Estimated value of tender, i.e., Minimum remuneration fee (per month) | ₹74,000/- per month (including all costs and excluding GST) i.e., ₹8,88,000/- for twelve (12) months (including all costs and excluding GST). | | VII. | Earnest Money Deposit (EMD) | An amount of ₹20,957/- has to be remitted to RBI Bhubaneswar as EMD to be received latest by 12:00 PM of August 19, 2024 by all the firms participating in the tender through
a) NEFT
i) Name of the Account Holder (as appearing in the Bank Account): Reserve Bank of India, Bhubaneswar
ii) Account Number: 186004001
iii) Type of Account: Current
iv) PAN Number: AAIFR5286M
v) IFSC Code: RBIS0BBPA01 (5th and 10th digit is zero)
vi) Name of the Bank and Branch: Reserve Bank of India, Bhubaneswar
(Proof of remittance with transaction number (Scanned copy) shall have to be furnished as evidence of deposit of EMD along with technical bid (Part I of the bid) and also to abccbhubaneswar@rbi.org.in.)
OR
b) Demand Draft/ Bank Guarantee (issued by a Scheduled Bank) drawn in favour of the Reserve Bank of India to be delivered in physical form at ABCC (HRMD), Reserve Bank of India, Bhubaneswar.
The EMD of all tenderers other than successful tenderer shall be refunded on expiry of bid validity (including extended validity) or on award of contract to the successful tenderer whichever is earlier, but without any interest.
The Earnest Money deposited by the successful bidder shall be refunded on obtaining a Performance Bank Guarantee for the specified amount from the successful bidder where so stipulated in the tender. | | VIII. | Performance Bank Guarantee | Performance Bank Guarantee for an amount equal to 5% of the contract value will be obtained from the firm (successful bidder) for 12 months. | | IX. | Transaction fees | Payment of Transaction Fee, as mentioned in the MSTC portal, through MSTC payment gateway by NEFT/ RTGS in favour of MSTC Ltd. The bidder shall bear the cost of the transaction fee. | | X. | Date & time of Commencement of online submission of e-tender (Technical Bid and Financial Bid) on the MSTC portal. | August 07, 2024, 6.00 PM onwards | | XI. | Date & time of Closing of online submission of e-tender (Technical Bid and Financial Bid) on the MSTC portal. | August 19, 2024, 12.00 PM | | XII. | Date & time of opening of Part-I
(Technical Bid) | August 19, 2024, 03.00 P.M. | | XIII. | Date of opening of Part-II
(Financial Bid) | Part-II (Financial Bid) will be opened electronically of only those bidder(s) whose Part-I (Technical Bid) is found acceptable by RBI, Bhubaneswar.
Such bidder(s) will be intimated regarding date of opening of Part-II (Financial Bid) on valid e-mail Ids provided by them. | This notice is being published for information only and is not an open invitation to quote in this limited tender. Participation in this tender is by invitation only and is limited to the selected Procuring Entity’s enlisted contractors. Unsolicited offers are liable to be ignored. However, contractors who desire to participate in such tenders in future may apply for enlistment with RBI as per procedure. |