Event no.: RBI/Belapur Regional office/HRMD/3/24-25/ET/229[Concurrent Auditor appointment] The Pre-bid meeting for the captioned tender was conducted through physical mode at 3 pm on July 24, 2024, in the presence of officials concerned from Belapur Office. The meeting was attended by around five interested CA firms. List of participants is provided in Annex - I. Officers from RBI, Belapur present in the meeting: -
Ms Radha Kumari, AGM, HRMD -
Ms Nanditha C S, HRMD 2. Following a brief introduction by the Bank’s officials, various queries as raised by the interested firms, were heard, and clarified by the Bank. A summary of the same is as under: | Sr. No. | Doubts/ queries raised | Clarification/ answers provided | | a. | What are the broad expectations of the Bank from Concurrent Auditors? | The Concurrent Auditor of Belapur Office are required to cater to the day-to-day needs in respect of Concurrent Audit viz. checking and verification of bills, financial transactions, tax calculations, filing of TDS/TCS, compiling GSTR related data etc. as detailed in the tentative scope of work attached to the Tender document. Further, the team is required to submit monthly Concurrent Audit Report within first 10 working days of the month on Bank’s concerned portal.
The said scope of work is subject to periodic revisions as per the evolving needs of the Bank. | | b. | What is the required number of members in the CA team? | The CA firm has to deploy minimum prescribed complement of Staff (1 Chartered Accountant + 3 Skilled Staff + 1 Semi-skilled Staff). The skilled staff should have at least qualified in both the Groups of IPCC (Integrated Professional Competence Course) and the semi-skilled staff at least Group-I of IPCC and undergoing article training. The team should have working knowledge of computers/ systems.
All details are contained therein the Tender document. | | c. | Which are the departments functioning in Belapur Office? | The Concurrent Auditors will cover the following departments of Belapur, Regional Office:
i. Human Resource Management Department
ii. Establishment Section/Samadhan Cell
iii. Issue Department
iv. Integrated Banking Department
v. Estate Cell
vi. Consumer Education and Protection Cell
vii. IT Cell
viii. Zonal Training Centre (ZTC) | | d. | What is the process of handover of activities from the outgoing CA team? | The CA firm, after the finalization of appointment, will be sensitized by the outgoing audit team in respect of the CA related activities. The detailed scope of work has already been provided in the Tender document. Further, if required, a training/awareness/familiarization session will be organised for the new team shortly after the commencement of work. | | e. | What is the tentative volume of work/ sample criteria? | The detailed scope of work (tentative) is attached to the Tender document. | | f. | What would be the estimated man-days for the audit team? | The CA team (deployed as per the criteria mentioned at Point 2 above) must be physically present in the Office at all working days of the Bank. All related details are mentioned in the Tender document. | | g. | Whether there is an approved checklist for the said audit? | The detailed scope of work (tentative) is attached to the Tender document. However, the said scope is subject to the periodic revisions by the Bank as per its evolving needs. | | h. | Whether the Audit reports are to be rated? | No risk rating is involved in the Concurrent Audit reports. ‘Major’ exceptions/discrepancies, if any, found in the day-to-day functioning of the Office, are to be brought to the notice of Office-in-charge by the Auditors, immediately. | 3. All interested participants were advised to read the tender document and the tentative scope of work in detail. They were advised to register on the MSTC portal, without which, bidding for the captioned tender is not possible. 4. All participants were advised to contact MSTC personnel for any technical issues with the registration or applying on the portal. Further, all participants were advised to reach out through the email id abccbelapur@rbi.org.in or the phone numbers: 022 2752 3128 / 9497 355622 / 7306 471127 5. Above minutes may be treated as a part of the tender. All terms and conditions of the tender remain the same.
Annex-1 The meeting was attended by following Officers and Staff:
1. Ms. Radhakumari (AGM)
2. Ms. Nanditha C S (Manager) | The following representatives from various firms participated in the pre-bid meeting:
1. Shri Mohan Lal Jain, J Kala and Associates
2. Shri Sumitdutt Madav
3. Shri Vikas Kumar, Kedia Singhania & Co
4. Ms. Purva Bhagat, Jain V & Company
5. Shri Sudhir Kamble, M A Shah and Co
6. Shri Nayan Totala, Nagulapati &Co
7. Shri Ramakant Shukla | |
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