Pre-bid meeting of the captioned tender was held at 11:00 AM on September 20, 2024 in Estate Department, RBI Chandigarh. The meeting was chaired by DGM, Estate Department. The list of participants of the said meeting is provided in Annex I.
2. Following queries were raised by the firm in the pre-bid meeting which were answered and resolved: -
| S. No. | Name of the firm | Section/ Sub-Section of tender document | Query / Suggestion by Firm | Bank’s Remarks |
| 1 | M/s TK Elevator India Private Limited | Para No. 12 of Section II: General Instructions to tenderers and Special conditions | Firm raised the query regarding the Bank Guarantee issuing bank. | It is clarified that the Bank guarantees in lieu of Earnest Money Deposit/ Security Deposit shall be issued by a Scheduled Commercial Bank (SCB). |
| 2 | M/s TK Elevator India Private Limited | Memorandum of Section I: Form of Tender | Query to consider revising the time allowed for completion of work from 150 days to 180 days. | Time allowed for completion of work shall remain to be 150 days from the 14th day of award of work as mentioned in the tender document. |
| 3 | M/s TK Elevator India Private Limited | | Query to modify “Liquidated Damages” clause of the tender as 0.25% of the value of work executed subject to a maximum of 5% of the value of work remaining unfinished as on the date of scheduled completion. | Liquidated damages will be imposed as per the details mentioned in the tender document. |
| 4 | M/s TK Elevator India Private Limited | | Firm requested the Bank to reduce the duration of liability of successful bidder to provide CAMC (comprehensive annual maintenance contract) services to 5 years after Defects Liability Period instead of 19 years as given in the tender. | Comprehensive maintenance of the lift shall continue to be covered under the scope of CAMC for a period of 19 years after completion of 1 year of Defect Liability Period (DLP) from the date of virtual completion of the work. |
| 5 | M/s TK Elevator India Private Limited | Para 9.2 of Section II: General Instructions to tenderers and Special conditions | Firm requested the Bank to entertain prospective statutory variation arising in the cost of work due to changes, if any, in the relevant GST tax slab. | It is clarified that in case of change in goods & services tax slab, which is currently @ 18%, coming into effect before the date of handing over of lifts to the Bank, the same shall be considered and adjusted for by the Bank while making the payments. |
| 6 | M/s TK Elevator India Private Limited | Para 21.3 (B) of Section II: General Instructions to tenderers and Special conditions | Firm requested the Bank to consider making advance payments for CAMC services. | Tender clause on terms of payment for CAMC services remains unchanged. |
| 7 | M/s TK Elevator India Private Limited | Para 20.1 of Section II: General Instructions to tenderers and Special conditions | Firm requested the Bank to also consider an Erection All Risks (EAR) insurance policy in place of Contractor’s All Risks (CAR) policy. | An Erection All Risks Policy for insurance for an amount equal to the amount of the contract including earthquake risk in the joint names of the Employer and the contractor (the name of the RBI being placed first in the policy) against all risks as per the standard all risk policy for contractors and deposit such policy or policies with the employer before commencing the works shall also be acceptable to the Bank. |
| 8 | M/s TK Elevator India Private Limited | Para 21.2 of Section II: General Instructions to tenderers and Special conditions | Firm requested the Bank to consider giving a fixed annual escalation in CAMC cost instead of an escalation based on indices. | Tender clause on renewal of cost of CAMC services remains unchanged. |
| 9 | M/s TK Elevator India Private Limited | Para 21.3 (B) of Section II: General Instructions to tenderers and Special conditions | Firm requested the Bank to modify the penalty clause to “..penalty equivalent to the daily rate of the service contract…” in place of “… penalty equivalent to double the daily rate of the service contract …” given in the tender. | Tender clause on penalty clause during DLP and CAMC remains unchanged. |
| 10 | M/s TK Elevator India Private Limited, M/s Johnson Lifts (P) Limited, M/s Otis Elevator Company (I) Ltd. | Para 22 of Section II: General Instructions to tenderers and Special conditions | Firms requested the Bank to consider releasing a payment equivalent to minimum 80% of the quoted rates pro rata against delivery of material at site as material advance. | Tender clause on payment conditions remains unchanged. |
| 11 | M/s TK Elevator India Private Limited, M/s Johnson Lifts (P) Limited | Section VI: Introduction | Firms requested the Bank to include painting work and necessary modification of the front wall in lift shaft in Bank’s scope of work. | The Bank shall carry out painting work inside the lift shaft. Any major modification work in front wall of the lift shaft shall also be carried out by the Bank. However, any damages caused to the lift shaft during lift installation work shall be made good by the Contractor. |
| 12 | M/s TK Elevator India Private Limited | Para 6.1 of Section II: General Instructions to tenderers and Special conditions | Firm enquired about the “requirement of obtaining lift license from lift inspectorate” clause of the tender as the same is not required for operation of lift in Chandigarh UT. | It is clarified that since there is no requirement of obtaining license for lifts in Chandigarh UT as on date, the successful bidder (Contractor) need not obtain any such approval/ license for operation of lifts. However, in case any such statutory requirement arises in the future, obtaining & renewing lift license/ approval needed for operation of lifts shall be obtained by the Contractor. Statutory fee, if any, would be reimbursed by the Bank on submission of documentary evidence. |
| 13 | M/s Johnson Lifts (P) Limited, M/s Otis Elevator Company (I) Ltd. | Para 15 of Section II: General Instructions to tenderers and Special conditions | Firms enquired about the method of evaluation of bids. | The tenders will be evaluated based on Total cost of ownership (TCO) as given in “Para 15 of Section II: General Instructions to tenderers and Special conditions” |
| 14 | M/s TK Elevator India Private Limited, M/s Johnson Lifts (P) Limited, M/s Otis Elevator Company (I) Ltd. | Section (VII):
Technical Specifications and Schedule of Work | Firms enquired about the finishes of various exposed surfaces. | It is clarified that finish of various surfaces shall be as under: i. Car panels, car door: SS 304 Honeycomb
ii. Car ceiling: SS 304 hairline
iii. Landing door: SS 304 hairline Information on the finish of all other material shall remain the same as given in the tender document. |
| 15 | M/s TK Elevator India Private Limited | Section (VII):
Technical Specifications and Schedule of Work | Firm requested the Bank to allow installation of individual call button panels for each lift instead of a common call button. | It is clarified that two individual call button panels may also be provided instead of a single call button for both lifts. However, both the lifts shall continue to work in duplex mode irrespective of provision of combined or individual call button panels. |
3. The meeting ended with the vote of thanks to the chair.
4. These minutes of pre-bid meeting shall form the part of bid document.
5. All other terms and conditions of the tender shall remain same.
6. The above clarification is issued for the information of all the intending bidders.
7. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/clarifications given above.