Minutes of the Pre-Bid Meeting Reserve Bank of India, Hyderabad invites e-tender through MSTC for “Comprehensive Annual Maintenance Contract for Providing Housekeeping Services and Washroom Cleaning at Bank’s Main Office Premises and Annexe Building, RBI, Hyderabad”. The e-tender along with the detailed tender notice is also available at the e-Tendering portal of MSTC Ltd (https://www.mstcecommerce.com/eprocn) under the menu “Tenders”. 2. All interested and eligible companies/firms must register themselves with MSTC through the above-mentioned website to participate in the tendering process. 3. The schedule of e-tender is as follows: e-tender No. | RBI/Hyderabad Regional Office/Estate/38/24-25/ET/794 | Description of Work | “Comprehensive Annual Maintenance Contract for Providing Housekeeping Services and Washroom Cleaning at Bank’s Main Office Premises and Annexe Building, RBI, Hyderabad.” | Mode of Tender | e-tender Online Part I - Techno-Commercial Bid and Part II - Price Bid through https://www.mstcecommerce.com/eprocn | Estimated Cost | ₹1,98,00,000/- (Rupees One Crore Ninety Eight Lakhs only) | Date of NIT (Notice Inviting Tender) available to parties for download | January 20, 2025 onwards | Pre-Bid Meeting (Offline) | 11:00 hrs. on February 11, 2025 (Venue: Reserve Bank of India, Estate Department, 1st Floor, Secretariat Road, Saifabad, Hyderabad – 500 004). Note: The participants are required to confirm their participation one day before on email ids estatehyderabad@rbi.org.in, mprathyusha@rbi.org.in and asboralkar@rbi.org.in to make the necessary arrangements. | Earnest Money Deposit (EMD) | ₹3,96,000/- (Rupees Three Lakh Ninety-Six Thousand only) from all the bidders in the form of NEFT/ RTGS/an irrevocable Bank Guarantee (BG) in Bank’s format as in Annexure-VII of tender document in favor of Reserve Bank of India, Hyderabad before 14:00 Hrs. on February 24, 2025. Details for NEFT IFSC Code - RBIS0NEFTHY (fifth being zero) A/c number - 8614038 Beneficiary Name: Reserve Bank of India, Hyderabad Your Firm’s Name Remarks: CAMC Housekeeping. Participants are required to submit the details of EMD made by them via e-mails to estatehyderabad@rbi.org.in, mprathyusha@rbi.org.in and asboralkar@rbi.org.in. The Bank Guarantee/DD needs to be submitted at the Estate Department, Reserve Bank of India, Main Office Building, Hyderabad before 14:00 hrs. on February 24, 2025. | Last Date of submission of EMD | 14:00 hrs on February 24, 2025 | Date of Starting of e-tender for submission of online Techno-Commercial Bid and price Bid | 15:00 hrs. on January 20, 2025 | Date of closing of online e-tender for submission of techno-commercial bid & price bid | 14:00 hrs. on February 24, 2025 | Date of opening of Part-I (techno-commercial bid) | 15:00 hrs. on February 24, 2025 | Date of opening of Part-II (price bid) | Shall be decided on scrutiny of Part I and shall be intimated to the eligible bidders. | Transaction fee | Transaction fee is to be paid through MSTC Payment Gateway/NEFT/RTGS in favour of MSTC Limited, as mentioned in the MSTC portal. | 4. Eligibility/Pre-Qualification criteria: i. The bidder should have minimum 5 years of experience of executing similar work(s)*. Bidder shall submit the documentary evidence (indicating scope and value of works) in support of minimum experience of 5 years. ii. The bidder should have experience of having completed satisfactorily the similar work(s)* during last 5 years ending December 31, 2024, fulfilling either of the following: (a) Three similar works* completed each costing not less than the amount equal to 40% of the estimated cost. Or (b) Two similar works* completed each costing not less than the amount equal to 50% of the estimated cost. Or (c) One similar works* completed each costing not less than the amount equal to 100% of the estimated cost. iii. The bidder should have had an annual financial turnover of amount equal to 100% or more of the estimated cost per year during the last 3 financial years, ending 31st March 2024 i.e., (Financial Year (FY) 2021-22, 2022-23 and 2023-24). iv. The bidder should furnish solvency certificate issued by the bidder’s banker specifically for the purpose of work for an amount equal to 100% or more of the estimated cost. v. Full-fledged service setup should be available for the specified job at Hyderabad where from required quality services can be regularly provided. 5. The contractors shall upload the following information/documents on MSTC site for examination by Bank to satisfy about tenderer’s eligibility: A. | Composition of the firm / organization | Bidder should fill-up information in ANNEXURE - I in the tender document and submit along with the following supporting documents. (i) Copy of registration certificate. (ii) Copies of the Articles of Association / Power of Attorney / other relevant documents. (iii) Copies of PAN card, TIN, Goods and Service Tax (GST) registration certificates. (iv) Copies of MSME registration certificates for MSME Firms (if applicable) | B. | Duration of past experience | (i) Bidder should fill-up the information in ANNEXURE - II in the tender document indicating client-wise names of similar work(s)*, awarded and actual cost(s), completion date stipulated in contract and actual dated of completion date etc and should submit along with the documentary evidence as proof of minimum 5 years of experience of completed similar work(s)* viz. copies of detailed work order(s)/ completion certificate(s) and Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies. (ii) Bidder should also fill-up the information about similar work(s)* on-hand and should submit along with supporting documents viz. copies of work order(s) with details of items of work, issued by the client(s) for the work(s) in progress. (iii) The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre, should also be given | C. | Minimum value of each completed similar work(s)* (qualifying) during specified period. | Bidder should fill-up the information in ANNEXURE - II in the tender document and submit along with the following documents as proof of having successfully completed similar work(s)*. (i) Copies of detailed work order(s) for qualifying works indicating date of award, contract amount, time given for completing the work etc and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work(s) issued by the client(s) for works executed for government / public sector companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies. (ii) Client certificate(s) for each of the qualifying work as per the ANNEXURE - III in the tender document. | D. | Annual financial turnover. | Bidder should fill up the information in ANNEXURE - I in the tender document and submit along with the following documents (i) Copies Audited financial statements/ accounts of the business of the bidder duly certified by a Chartered Accountant indicating the turnover for financial years mentioned above. (ii) Copies of the Income Tax Clearance Certificates / Income Tax Assessment orders duly certified by a Chartered Accountant as a proof for creditworthiness and turnover of the bidder. | E. | Solvency and banker’s certificate. | (i) Bidder should also submit banker’s solvency certificate hereto from their banker. (ii) Names and addresses of bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) numbers, fax numbers etc of the contact executives (i.e., the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished. | F. | Service Setup | Bidders should indicate details of the service setup at Hyderabad the staff strength, contact numbers. | *Similar Works shall refer to the works of maintenance and housekeeping services provided by the bidder in (i) Minimum 3-Star Hotels, (ii) International/Domestic Airports, (iii) Reputed/ Public/ Private Sector Banks/ Enterprises or their Residential Properties (iv) Reputed Institutions/ Organizations etc. a) Proof of remittance of EMD of ₹3,96,000/-. b) Authorization letter from the firm authorizing the concerned officer / individual to sign & participate in the tender, c) Complaint Escalation Matrix, d) Undertaking / Declaration / Certificate by the Bidder regarding country sharing land border with India, e) Undertaking / Declaration of debarment of Public Institutions. Note (Regarding client certificate): • In respect of Government Departments/Public sector Undertakings the work certificates should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank. • In respect of Departments other than Government Departments/Public sector Undertakings apart from the certificates mentioned above, the corresponding TDS certificates matching with the payments related to the work executed shall also be enclosed. 6. In the event of intending tenderer’s failure to satisfy the Bank with documentary evidence in support of their possessing required eligibility; the Bank reserves the right to refuse their participation in the tendering process. 7. A pre-bid meeting (off-line mode) of the intending tenderers will be held on February 11, 2025 at 11.00 Hrs at Estate Department, 1st Floor, Main Office Building, Reserve Bank of India, Hyderabad. All prospective tenderers are required to attend the pre-bid meeting to understand the scope/seek clarification, if any, regarding this Tender. No deviation in Bank’s terms and conditions mentioned in the tender shall be accepted. The duly filled in tender documents shall be uploaded on MSTC site till 14:00 Hrs on February 24, 2025. 8. The Bank is not bound to accept the lowest Tender and reserves the right to accept either in full or in part any Tender. The Bank also reserves the right to reject all the Tenders without assigning any reason, thereof. 9. Further, corrigendum/addendum, if any, will be uploaded on the Bank’s website only. Regional Director Reserve Bank of India Hyderabad Hyderabad January 20, 2025 |