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Date : Jan 27, 2025
Minutes of the Pre-bid Meeting - Empanelment of Pune based Car/Bus Hiring Agencies/Companies by Reserve Bank of India, College of Agricultural Banking (CAB), Pune

A pre-bid meeting on E-tender for empanelment of Pune based Car/Bus Hiring Agencies/Companies for providing car/bus hiring services at CAB Pune issued on January 16, 2025 was held at 15.00 PM on January 23, 2025 at Iravati Conference Hall, College of Agricultural Banking, Reserve Bank of India, Pune. The meeting was chaired by Shri Girdhari Lal, Assistant General Manager, RBI and attended by Shri Subodh Kumar, AM, Shri Thejaswi KV, AM and Nilesh Gorakh Godage, Assistant from RBI, CAB Pune. The names of firms and their representatives who participated in the meeting are given in Table 1.

Table 1

Sr. No Name of the representative Name of the organization Mode of attending Meeting
1. Shri Swapnil Dhamane M/s Jogeshwari Travels Offline
2. Shri Amol Pawar M/s Jogeshwari Travels Offline
3. Shri Abhijeet P M/s FAB Car Travels Offline
4. Shri Simran Singh M/s Good Luck travels On WebEx
5. Shri Sunil Kanade M/s Executive Car Rental Services Offline
6. Shri Sujit Kumar M/s Executive Car Rental Services Offline
7. Shri Ramesh E K M/s Ramniranjan Kedia Rent-A-Car Pvt Ltd On WebEx
8. Shri Aniket Juvekar ORIX Corporation India Limited On WebEx

2. Shri Girdhari Lal, Assistant General Manager welcomed the vendors and conducted the discussion on the tender documents including questionnaire from the participants. The queries raised by the representatives and the clarifications thereto are given in Table 2:

Table-2

Sr No Queries by the vendors Clarification
1 Whether the amount of security deposit/ performance guarantee would be split among the successful vendors If more than one vendor is empanelled? The amount of the Bank Guarantee for security deposit equivalent to 5% of estimated value of tender has been fixed at Rs. 1.5 Lakh for each vendor. However, Bank may solely at its discretion reduce or split the amount equally among the empanelled vendors, based on the number of vendors selected for empanelment.
2. Clarification regarding non availability of vehicles in particular category The tenderer may not apply for a category, if they do not own the vehicles mentioned in that particular category.
3 Whether business will be provided equally to all the empanelled agencies? Bookings will be provided depend upon the number of vehicles available with agencies.
4 How to calculate the fare to be charged, if a trip falls between two different rate slabs The rates that can be charged are indicated below:

Scenario 1 – If the usage of car is 6 hrs and 60 KMs, the billing may be made as follows: Consider rate for 4hrs / 40 KMs slab and charge for extra 2 hours and extra 20 KMs or 8hrsx80 kms whichever is lower.

Scenario 2 – If the usage of car is 7 hrs and 70 KMs, the billing may be made as follows: Consider rate for 4hrs / 40 KMs slab and charge for extra 3 hours and extra 30 KMs or 8hrsx80 kms whichever is lower.

Scenario 3 – If the usage of car is 9 hrs and 40 KMs, the billing may be made as follows: Consider rate for 8 hrs / 80 KMs slab and charge for extra 1 hour.

Scenario 4 – If the usage of car is 4 hrs and 90 KMs, the billing may be made as follows: Consider rate for 8 hrs / 80 KMs slab and charge for extra 10 KMs.
Note:- For Pune to Mumbai/Mumbai to Pune-return package and outstation duties, the time will be calculated per day/ calendar day.


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