The pre-bid meeting for the captioned tender was held on February 05, 2025 at 12:00 PM in Conference Room, 2nd Floor, Reserve Bank of India, Bhubaneswar to clarify the queries of the prospective bidders. 2. The meeting was attended by the representatives of following vendors: | Sl. | Name of Vendor | Name of Representative | | (i) | M/s AA Globe Services (P) Ltd | Shri Harivansh Bajaj | | (ii) | M/s Neta Security Services Pvt. Ltd. | Shri Siva Prasad Barik | | (iii) | M/s Tiwari & Co. | Shri Biswajit Nayak | | (iv) | M/s Kishore Ku Sahoo Food and Beverage | Shri Kishore Kumar Sahoo | | (v) | M/s Khusi Food & Hospitality Services | Shri Gaurab Kumar Kar | | (vi) | M/s Sumant Kumar Das | Shri Pradipta Kumar Das | 3. The following officials were present on behalf of Reserve Bank of India, Bhubaneswar: | Sl. | Name of Bank’s official | | (i) | Shri Sasanka Mohanty, DGM, HRMD | | (ii) | Shri Nabaghan Rout, Manager, HRMD | | (iii) | Shri Rajesh Satapathy, AM, HRMD | | (iv) | Shri Chandan Kumar Adhikari, Assistant, HRMD | 4. The queries raised by the prospective bidders and the clarifications issued by the Bank are listed below: | Sl. | Queries raised by the firm | Clarification issued by the Bank | | (i) | Vendor raised query regarding exemption of EMD if the registered firm is NSIC certified/governed under MSMED Act, 2006 | Please refer to Para (1.1) (c) of Section-V of the Tender Document wherein it is mentioned that “EMD of Rs.1,72,000/- (Rupees One Lakh Seventy-Two Thousand only) by way of a NEFT using details given in Annexure–V. Any tender not accompanied by EMD for the said amount shall be summarily rejected. No exemption for EMD is available for this tender to any category of bidder including MSMEs.” | | (ii) | Clarification regarding supply of Crockery, Cutlery, Furniture at Staff Canteen | Please refer to the Para (4) of Annexure–XII of the tender document wherein it is stated that “The crockeries and cutleries for Staff canteen will be arranged by the Vendor and the cost for the same will be borne by the Vendor. The said items will be returned to the Vendor on successful completion of the contract period.
The infrastructure to be provided by the Bank at Staff Canteen includes water, electricity, dining area and furniture.” | | (iii) | Clarification regarding Banker’s Solvency Certificate | Please refer to Para (5) of Section-III of the Tender Document wherein it is mentioned that “Valid Bankers’ Solvency Certificate of value not less than the estimated cost i.e. ₹86.00 lakhs should be obtained from a scheduled commercial bank (in its letter head) as per the proforma given in Annexure-III of the Tender document and the scanned copy of the same should be uploaded in the MSTC portal.” | | (iv) | Clarification regarding payment method at Officer’s Lounge and Staff Canteen. | Please refer to Para (38)(e) of Section-VIII of the tender document wherein it is stated that “The Vendor Shall accept Sodexo card only from the Officers for availing Lounge facility including Basic Lunch at OLDR.”
Please refer to the Para (3) of Annexure–XII of the tender document wherein it is clarified that “The Vendor shall accept Sodexo Card along with debit card/credit card/cash against the breakfast/lunch/snack items served at Staff Canteen.”
The Vendor will claim the amount against Sodexo EMCs/coupons directly from the Sodexo SVC India Pvt Ltd. The Bank shall not be responsible for any claims, in this regard. | NOTE: These minutes of the pre-bid meeting shall form the part of the bid document/ Agreement. Rest of the terms and conditions and specifications of the bid document shall continue to remain same. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. |
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