Minutes of Pre-Bid Meeting Reserve Bank of India, Department of Supervision (DoS), Central Office, Mumbai invites sealed quotations from eligible and willing firms for “RFID based Fixed Asset management solution for Reserve Bank of India at various locations of Department of Supervision (DoS), Mumbai.” The estimated cost of work is ₹3.39 lakhs (Including GST) only. 2. It is an open tender in offline mode. Only those firms interested in undertaking the said work, which find themselves suitable as per the eligibility criteria may take part in the tender process. The tender document is available on the Bank’s website https://rbi.org.in/Scripts/BS_ViewTenders.aspx for download from March 10, 2025. Tender invitation notice number and time limit is as follows: | A | Estimate cost of the work | ₹3,39,020/- (Three lakhs thirty nine thousand and twenty rupees only) | | B | Last date and place of submission of completed Bid | April 02, 2025 up to 11:00 Hrs | | C | Date & time of opening of Technical Bids | April 02, 2025 at 15:00 Hrs | | D | Date & time of opening of Price Bids | Shall be intimated to all bidders later after scrutiny of Technical Bids. | | F | Retention Money | Security deposit and Performance Bank Guarantee (clause 3.8). | | G | Liquidated Damages/Penalty | Delay in supply of new & replacement RFID Tags for assets and fixing the tags on the inventory beyond 15 days from the date of placing the request for the tags will attract a penalty amounting to ₹100/- (One Hundred Rupees Only) per day and will be deducted from the bill of the Firm/Vendor.
Any kind of deficiency in services (including and not limited to any instance of supply of defective Tags, delay in completion of Physical Verification and Reconciliation Exercise etc. within the stipulated time-period) will attract a penalty amounting to ₹1000/- (One Thousand Rupees Only) per instance and will be deducted from the bill of the Firm/Vendor.
Please note that each type of deficiency mentioned above will be counted as separate/ individual instance. If there is any difference of opinion in determining the type of Liquidated Damages/Penalty, the decision of the Reserve Bank of India in this regard shall be final and binding on the vendor.
The Bank also reserves the right to forfeit/ invoke the security deposit/ performance bank guarantee furnished to the Bank by the bidder/firm/vendor. | | H | Payment condition | 100% on completion of work (clause 3.4 of the tender document) | | I | Validity of the Quotation | 90 days from the date of opening of Technical Bid. | | J | All disputes arising shall be subject to the jurisdiction | Mumbai | | K | Address for dispatching the completed bids | Full address:
The CGM-i-C,
Department of Supervision (DoS CO),
Reserve Bank of India,
20th floor, E-wing,
Maker Tower, Cuffe Parade, Mumbai-400005.
Quotation box is kept at Reception Area of 20th floor, E-wing, Maker Tower, Cuffe Parade, Mumbai-400005. | | L | Pre-bid meeting | March 26, 2025 at 11 am at Department of Supervision (DoS), Conference room no 1, 20th floor, E-wing, Maker Tower, Cuffe Parade, Mumbai-400005. | | M | Contact person for communication in connection with this RFQ | Name & Designation 1: Prathamesh Kamat, Manager
Phone: 022-69892162
Mobile: 7666878765
Email: ppamat@rbi.org.in
Name & Designation 2: Tanuj Bharti, Assistant Manager
Mobile: 8077924745
Email: tanujbharti@rbi.org.in | | N | EMD | ₹6,780/- (Rupees Six Thousand Seven Hundred and Eighty Only). EMD shall be submitted through NEFT in favor of Reserve Bank of India, Mumbai.
A/c No- 41869163208
IFSC Code- RBIS0COD001
A/c Name- Reserve Bank of India
Note: Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) are exempted from Payment of EMD. Please note that EMD will be interest free and will be returned to unsuccessful bidders after the award of Work Order to L1 / successful bidder. However, EMD would be returned to the L1 bidder/ successful bidder only after submission of Security Deposit.
EMD shall be forfeited if-
a. the Bidder Makes Misleading or false representations in the forms, statements and attachments submitted.
b. has suppressed any material information, details of any legal proceedings pending in the court which might otherwise have created any impact on the eligibility criteria.
c. withdraws the bid during the period of Bid validity.
d. or does not sign the contract after award of contract.
e. has been blacklisted by any Govt. Agency and the blacklisting is still in force.
f. fails to complete the work. | | O | Mode of Tender | Offline Tender. Sealed Quotation to be submitted in Quotation box kept at Reception Area of 20th floor, E-wing, Maker Tower, Cuffe Parade, Mumbai-400005 till 11 am of April 02, 2025. | | P | CGM-i-C, Department of Supervision (DoS CO), Reserve Bank of India, reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions. No Bidder shall have any cause of action or claim against the RBI for rejection of his Bid. | | Q | All information submitted in response to this RFQ shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will. | The CGM-In-Charge
Department of Supervision, Central Office
Reserve Bank of India
Mumbai |
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