E-Tender Ref No: RBI/Thiruvananthapuram Regional office/Others/11/24-25/ET/933 1. With reference to the captioned tender, the Bank has decided to operationalise the system of delivery of medicines by chemists to the employees/ retirees, via credit slips issued by the Bank, at their residences in the State of Kerala in addition to the Bank’s dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram. Accordingly, the following paragraph/ page/ point numbers of the RFQ are revised as indicated below. Further, last date for submission of EMD, submission/ opening of tender has been revised to March 25, 2025. | Sl. No. | Page/ Para/ Point No. | Description | | 1 | Page 1 | Tender for Supply of Medicines to employees/ retirees via, system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram. | | 2 | Page 3/ Para 1 | Para 1: Reserve Bank of India, Thiruvananthapuram (hereinafter referred to “the Bank”) invites tenders under Two-bid system (Techno-Commercial & Financial Bid) from eligible tenderers for Supply of Medicines to employees/ retirees via, system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram for the FY 2025-26. However, the contract may be renewed annually on mutual consent for a period of one year at a time, extendable up to a maximum period of two years, subject to satisfactory performance of the chemist, as evaluated by the Bank from time to time. The expected procurement value during the contract period(FY 2025-26) is ₹3.75 Crore (Rupees Three crore seventy-five lakh only). | | 3 | Page 3/ Para 2 | Para 2: The tender will be available for viewing/ downloading on the Bank’s website: www.rbi.org.in/ and MSTC website: www.mstcecommerce.com/eprocn from 11:00 AM, February 14, 2025 (Friday). The tenderer should upload duly completed applications along with necessary enclosures on MSTC website on or before 03:00 PM on March 25, 2025 (Tuesday). Tenderers shall submit tender proposal along with an EMD of ₹7,50,000/- (Rupees Seven Lakh Fifty Thousand only) as prescribed in the tender. The techno-commercial bid will be opened at 04:00 PM on March 25, 2025 (Tuesday) at RBI, Thiruvananthapuram. Financial bid of only those tenderers who are found to be eligible on evaluation of their documents will be opened on a later date, after intimating the qualified tenderers. | | 4 | Page 4/ Para 1 | DISCLAIMER: The Bank has prepared this document to give background information to the interested parties on the tender for “Supply of Medicines to employees/ retirees, via system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram”. | | 5 | Page 5/ Point 2 | e-Tender name: Supply of Medicines to employees/ retirees, via system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram. | | 6 | Page 6 | | Last date of submission of EMD (NEFT) | March 25, 2025 (Tuesday); 02:00 PM | | Date of closing of submission of Techno-Commercial bid & Price/ Financial bid | March 25, 2025 (Tuesday); 03:00 PM | | Date of opening of Technical Bid | March 25, 2025 (Tuesday); 04:00 PM | | | 7 | Page 7 | | Date of opening of Technical Bid | March 25, 2025 (Tuesday); 04:00 PM | | | 8 | Page 8 | Tender for Supply of Medicines to employees/ retirees via, system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram. | | 9 | Page 14 | Request for Quotation for Supply of Medicines to employees/ retirees via, system of credit slips, in Kerala and also to Reserve Bank of India dispensaries in the Main Office, Staff Quarters at Plamoodu, Nanthencode, Kowdiar and Thamalam in Thiruvananthapuram for the period April 01, 2025 to March 31, 2026. | | 10 | Page 15/ Point 1 | SCOPE OF WORK: The Bank will enter into an annual purchase contract with one or more vendor [hereafter called as chemist] who offer the highest uniform discount. The chemist/s will supply the medicines/ drugs at the agreed discount in the stipulated time and at the specified place based on the indents/ credit slips issued from time to time by the Bank. It may be noted that the Bank is not bound to procure all its requirements of medicines only from the chemist offering the highest discount. The Bank also reserves the right to split/ divide its purchases among two or more chemists. The Bank also reserves the right to accept any or reject any or all the offers that it may receive without giving any reasons. | | 11 | Page 15-16/ Point 2 | On receipt of indent/ credit slip/s for supply from the Bank, the delivery of supplies in full shall be made at the Bank’s dispensaries in Thiruvananthapuram or to the employees/ retirees, as required, on the same day or next day of issuance of indent/ credit slip/s and within a maximum of two days to remote areas, at no extra cost to the Bank. Supplies are required to be made in original packing of manufacturer. The chemist shall maintain sufficient stock of standard quality of medicines at all the times to avoid inconvenience to the Bank's beneficiaries. The chemist will indicate batch number, name of manufacturer, date of expiry in the invoice at the time of supplying the medicines/drugs to the dispensaries/ employee/ retiree.
In case of indent for specific brand of medicines, the brand shall not be substituted without prior approval of the Bank. | | 12 | Page 16-17/ Point 4 | (ii) The bill shall be supported by the original indent/ credit slip/s along with the certificate from the Bank's authorized official under his/her signature, with date, seal of the office for receipt of the items indented. In case of partial supply of medicines in the indent/ credit slip/s, chemist must indicate the quantity of medicine supplied and the remaining quantity to be supplied specifically in the indent/ credit slip/s. Remaining quantity must be supplied at the earliest, not later than two days. Efforts must be made to supply all the items in the indent/ credit slip/s in one lot. | | 13 | Page 44 | Annex-II- Details of delivery addresses of Reserve Bank of India dispensaries at Thiruvananthapuram and Employee/ Retiree for supply of medicines | 2. Further, it has been decided to extend the timeline for submission of EMD and submission/ opening of tender, as below: | Last date of submission of EMD (NEFT) | March 25, 2025 (Tuesday); 02:00 PM | | Date of closing of submission of Techno-Commercial bid & Price/ Financial bid | March 25, 2025 (Tuesday); 03:00 PM | | Date of opening of Technical Bid | March 25, 2025 (Tuesday); 04:00 PM | 3. All other terms & conditions of the tender remain unchanged. 4. Bank reserves the right to make any further modifications to these dates. Please check Bank website for any further updates. The Regional Director
Reserve Bank of India
Kerala and Lakshadweep | |