Minutes of the Pre-Bid Meeting

E-Tender No: RBI/Kolkata Regional Office/HRMD/2/25-26/ET/32

Reserve Bank of India, Kolkata, (hereinafter called “the Bank”), invites Open e-tender under Two – Bid system (Technical & Financial Bid) from Suppliers/ Chemists / Druggists/ Stockists (hereinafter referred to as Chemists for brevity) for Supply and Door-step delivery of medicines issued on credit slips to the Retirees/Serving employees and their eligible dependents by the Dispensaries under the purview of Reserve Bank of India, Kolkata during the period July 01, 2025 to March 31, 2026. The contract for supplying and door-step delivery of medicines issued on credit slips would be awarded to the Chemist(s) for the period July 01, 2025, to March 31, 2026. Subsequently, the contract may be renewed annually with the Chemist(s) based on mutual consent for a period of one year at a time, extendable up to a maximum period of two years (till March 31, 2028) on same terms and conditions, subject to satisfactory performance of the Chemist(s) as evaluated by the Bank from time to time. The contract may be terminated by giving three months’ notice period by the either side.

2. The Tender process will be executed through the e-Tendering portal of MSTC Ltd. (https://www.mstcecommerce.com/eprocn/). Interested tenderers must register themselves with MSTC Ltd. through the aforementioned website to participate in the tendering process. Further, bidders are advised to make their own arrangement for Digital Signature Certificate (DSC) which may be required to access the MSTC portal. The tenderers shall submit their e-tender (both Part I and Part II i.e., Technical and Financial Bids) as per the instructions regarding e-Tender, along with all supporting documents, complete in all respects, on or before May 19, 2025 (Monday) up to 14:00 hrs. Tenders submitted only through the MSTC portal will be accepted for the captioned process. Tenders, if received (in any mode) after the said date and time, will not be accepted by the Bank. The tenderers shall remit refundable Earnest Money Deposit (EMD) of ₹19,00,000 (Nineteen Lakhs) on or before May 19, 2025 (Monday) up to 12:00 hrs. The Technical Bid (Part I) will be opened electronically on May 20, 2025 (Tuesday) 11:30 A.M onwards in presence of prospective bidders. In the event of tender opening date indicated above being declared a holiday, tender shall be opened on the next working day.

3. The Tender document can be downloaded from the RBI website ‘www.rbi.org.in’ and ‘www.mstcecommerce.com’. Any amendment / corrigendum / clarification with respect to this tender shall be uploaded on the Bank’s website / MSTC e-portal only and will not be published in the newspaper. The tenderer must regularly check the above website / e-portal for any amendment / corrigendum / clarification/addendum and submit the bid after verification of the same. The Bank reserves the right to reject any or all the quotations either in whole or in part without assigning any reason thereof.

Regional Director
Reserve Bank of India
Kolkata

SCHEDULE OF TENDER (SoT)