Tenders

e-Tender No: RBI/Andhra Pradesh Regional Office/Others/3/25-26/ET/124

As per the schedule, the pre-bid meeting for the captioned tender was conducted at 4.00 pm on May 29, 2025 at Reserve Bank of India, Andhra Pradesh Regional Office, Stalin Central, 27-37-158, 27-46-2, 2/1, 2/2 & 27-45-5/3, M.G. Road, Governor Pet, Vijayawada-520002.

2. The Representatives from the following firms participated in the pre-bid meeting:

(i) M/s Max Detective and Guarding Services (P) Ltd;

(ii) M/s A1 Facility and Property Managers Pvt Ltd;

(iii) M/s Firstman Management Services; and

(iv) M/s Panorama Enterprises.

3. All the major terms and conditions were explained to the firms in detail. The representatives from the various firms were subsequently taken on a site visit to provide them with a clear understanding of the scope of work. All the queries raised by the participants during the meeting were clarified up to their satisfaction.

4. The following queries were raised by the firms during the pre-bid meeting and the clarifications furnished by the Bank are as under:

5. Further, the following conditions outlined in the tender document were reiterated for better understanding of the bidders:

(i) The workers engaged by the successful tenderer for various works under the contract have to necessarily undergo the medical examinations prescribed by the Bank and submit necessary medical examination reports to the Bank in proof of medical fitness. Further, the successful tenderer must ensure that all Security Guards and Catering Staff undergo medical examination annually and submit the necessary medical examination reports to the Bank. The Bank may specify the necessary medical tests to be undergone by the staff and the expenses incurred towards the same have to be borne by the tenderer.

(ii) The successful tenderer must ensure that, the police verification certificates issued by local police authorities about identity records of the workmen engaged by him are submitted to the Bank within 60 days of awarding the contract. The Police verification certificates must also be submitted, in case of any change of deployed manpower without any lapses.

(iii) The Contractor shall take necessary insurance covers (Workmen Compensation Policy, Tenderer’s All Risk Policy and Third Party/ Public Liability insurance) with an Insurance Company approved by the Bank, a policy of Insurance in the joint names of the Bank and the Contractor (name of the former being placed first in the policy) against such risks and deposit such policy or policies before commencement of the works. The Minimum cover under (Workmen Compensation Policy) shall be to the extent of wages paid to 70 the workman deployed for the fulfilment of the contract. The minimum cover under third party/ public liability shall be for a minimum of ₹5.00 lakh per person for any one accident or occurrence and ₹10.00 lakh in respect of damage to property for any one accident or occurrence.

(iv) Payment will be made on a monthly basis as per actual deployment subject to periodic verification by the Officials of the Bank. Payment will be done only after submission of the documents listed at clause 49 of Section-III of General instructions to the Tenderers and Special Conditions in page No. 21 of the tender document. The bills submitted without the above-mentioned documents shall not be processed for payment and returned.

(v) As per clause 63 at Section-III of General instructions to the Tenderers and Special Conditions in page No. 23 of the tender document “The Reserve Bank of India, Andhra Pradesh Regional Office reserves the right to increase or decrease the number of workers to be engaged by the successful tenderer according to the requirement of the Bank with 15 days prior notice. The same will be compensated on the same agreed terms and conditions. Each shift shall not be more than eight hours per day which shall strictly be followed”.

6. Shri Suryakumar Arunkumar Balla, AGM concluded the meeting with vote of thanks.

Please note:

(i) This document (minutes of the Pre-Bid Meeting) shall form a part of the tender;

(ii) Rest of the terms and conditions and specifications of the bid document shall continue to remain unchanged;

(iii) The above amendments / clarifications are issued for the information of all the intending bidders;

(iv) The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments / clarifications given above.

Annexure-I

List of Participants

Reserve Bank of India

Representatives of Organizations/firms

Regional Director
Reserve Bank of India
Andhra Pradesh Regional Office
Hyderabad