(Tender No.: RBI/PANAJI REGIONAL OFFICE/HRMD/2/25-26/ET/258[CATERING TENDER]) An offline pre-bid meeting on the captioned e-tender was held at the Reserve Bank of India (RBI), Panaji Office (hereinafter referred to as the ‘Bank’) at Patto Plaza, Panaji on July 31, 2025 (Thursday) at 1100 Hrs. The meeting was chaired by Shri M. Sivasailam, Deputy General Manager, HRMD, Panaji Office and attended by prospective bidders. The list of participants is furnished in Annex. 2. Deputy General Manager, RBI Panaji Office, in the opening address, extended a warm welcome to participants and highlighted the salient features of the tender along with the expectations from the vendor. The following important features of the tender were highlighted: -
The tenure of the contract will be initially for six months i.e., from October 01, 2025 to March 31, 2026, and may be further extended for a period of one year at a time for maximum two years i.e., up to March 31, 2028, subject to review and satisfactory performance of the vendor and at the same rates as quoted in Financial Bid and terms and conditions as for the period October 01, 2025 to March 31, 2026. -
The timelines as mentioned in the Schedule of the Tender were reiterated and informed to the representatives. -
While submitting Technical Bid, no financial information should be submitted or else the Technical Bid will be disqualified. | Sr. No. | Query | Bank’s Response | | 1. | Which document/ undertaking a firm can submit if it has less than 20 employees and hence is not in possession of registrations certificates? | While applying, the bidder can submit an undertaking stating that should it be awarded the captioned tender, it will submit the required statutory documents / registration certificates within reasonable time. | | 2. | What is the cut-off date for Solvency certificate? | The vendor should submit the valid solvency certificate alongwith the other documents while submitting the bid.
Please refer Annexure-III of tender document. | | 3. | Are MSME registered firms exempted from depositing the EMD amount? | No, all the bidders are required to deposit the EMD amount as mentioned in the tender document.
Please refer Schedule of Tender (SOT) of tender document. | | 4. | Does the Bank guarantee the minimum consumption of food items as mentioned in the tender? | No, as mentioned in the tender document, the consumption is indicative in nature and no minimum consumption of food items is guaranteed by the Bank.
Please refer Part-II of tender document. | | 5. | Should the quotes in the financial/ price bid be inclusive of GST? | No, as mentioned in the tender document the quotes should be exclusive of GST.
Please refer Part-II of tender document. | | 6. | Is FSSAI certificate mandatory? | Yes, the FSSAI certificate is mandatory.
Please refer Part-I, section III para 1 (serial No. 9 in the table) of tender document. | | 7. | Will the orders for food consumption be placed prior to the delivery date/ time? | Yes, the Bank will inform the contractor well in time about the food orders. | | 8. | What is the amount of Performance Bank Guarantee? | The contractor will have to submit the Performance Bank Guarantee equivalent to 10% of the value of the work (rounded off to nearest ten thousand rupees) for due performance during the contract period and valid for a period of at least two months after expiry of the contract. | 4. Deputy General Manager, RBI Panaji thanked all the participants and advised them to submit their bids well in advance to avoid last minute technical glitches, if any, on the MSTC portal.
Annex List of Participants Present in the Pre-bid Meeting | Sr. No. | Name | Organisation | | 1. | Shri M. Sivasailam, Deputy General Manager | Reserve Bank of India | | 2. | Shri Pulkit Agrawal, Assistant General Manager | | 3. | Shri Kartik S. Gokhale, Assistant Manager | | 4. | Shri Ankit A. Gawade, Assistant |
| Sr. No. | Name of the Representative | Name of the agency | | 1. | Shri Sujay Budke | M/s Food Court | | 2. | Shri K. Satish | M/s P M Catering Services | | |