Reserve Bank of India (RBI), Chandigarh (the Bank) wishes to empanel reputed and experienced road transport operators engaged in the business of transportation and having secured bullion vans/closed trucks which are Global Positioning System (GPS) enabled for entering into contracts with the Bank for transportation of coins from RBI, Chandigarh to currency chests at different places in the states of Punjab, Haryana, Himachal Pradesh and U.T. Chandigarh with carrier’s risk for a period of one year, i.e. from April 1, 2017 to March 31, 2018.

2. Tender application form along with eligibility criteria, schedule of work, general terms and conditions of the agreement can be obtained from the Remittance Section, Issue Department, Reserve Bank of India, 1st Floor, Central Vista, Sector 17, Chandigarh - 160017 on any working day, during the period from February 23, 2017 to March 16, 2017 between 10.00 AM and 2.00 PM (excluding Saturday and Sunday or public holiday) or may be downloaded from RBI website (www.rbi.org.in).

3. The Tender in the prescribed form shall be prepared and submitted in two separately sealed envelopes. Part I of the tender will contain application form, eligibility criteria and terms and conditions, Earnest Money Deposit (EMD) of Rs.1,00,000/- in form of a demand draft/ banker’s cheque drawn on a scheduled commercial bank in favour of ‘Reserve Bank of India, Chandigarh’ payable at Chandigarh along with all the required documents/ annexures and will be sealed in one envelope, super scribing “Part – I – Tender for Transportation of Coins from RBI, Chandigarh to Currency Chests at different places in the states of Punjab, Haryana, Himachal Pradesh and U.T. Chandigarh with carrier’s risk”. Part – II of the tender will contain no conditions and documents but only the Price Bid in the prescribed form and be sealed in a separate envelope, super scribing “Part – II – Tender for transportation of coins from RBI, Chandigarh to currency chests at different places in the states of Punjab Haryana, Himachal Pradesh and U.T. Chandigarh with carrier’s risk”. Both these envelops shall further be sealed in another envelope super scribing “Tender for Transportation of Coins from RBI, Chandigarh to Currency Chests at different places in the states of Punjab, Haryana, Himachal Pradesh and U.T. Chandigarh with carrier’s risk” and addressed to The Regional Director, Issue Department, Reserve Bank of India, Central Vista, Sector 17, Chandigarh – 160017. Telegraphic, Fax and E-mail tenders will not be accepted under any circumstances. The full name, postal address, e-mail address and mobile/ telephone number of the tenderer shall be written on the bottom left corner of all the sealed envelopes. Insertions, post scripts, additions and alterations shall not be valid unless confirmed by the tenderer’s signature. Sealed Tender complete in all respect should be dropped in the tender box kept at the Issue Department, Reserve Bank of India, 1st Floor, Central Vista, Sector 17, Chandigarh - 160017 for this purpose on or before 03.00 PM, on March 16, 2017. No tender application will be accepted thereafter. The EMD should only be submitted along with Part – I of the tender document. Tenders found without EMD along with Part I of the tender will be rejected. Part I of the tender will be opened at 04:00 PM on the same day in the presence of the tenderers or their authorized representatives, should they choose to be present.

4. Representatives of the tenderers intending to attend the tender opening should bring proper authorization letter from the tenderer to attend the tender opening process. In case due date of opening is a holiday or there is local strike / bandh, tenders will be opened at 11:00 AM on the next working day. If due to any unforeseen circumstances the opening of tenders is postponed, the same will be notified on our notice board.

5. Based on the fulfillment of the terms and conditions of Part I of the tender, Part II will be opened on a subsequent date which will be intimated to the eligible applicants.

6. The rates quoted in the tender shall remain valid for acceptance by the Bank for a period of three months from the date of opening the tender, the period of which may be extended by mutual agreement and the tenderer shall not cancel or withdraw the tender during the period.

7. The tenderer must use only the forms issued by the Bank to fill in the rates. The tender form must be filled in English/Hindi and all entries must be made by hand and written in ink. Rates should be quoted both in figures and words in the columns specified. All corrections and alterations made while filling the tender must be attested by initials of the tenderer. Overwriting of figures is not permitted; failure to comply with either of these conditions will render the tender invalid at the Bank’s option. No request for any change in the rate or conditions after the opening of the tender will be entertained.

8. Each page of the of the tender documents and all annexures/attachments/documents should be signed by the person or persons submitting the tender in token of his/their having acquainted himself/themselves with the general conditions of contract, specifications, special conditions, etc. as are laid down. Tender not so signed will be rejected.

9. The tender submitted on behalf of a firm shall be signed by all the partners of the firm or by a partner who has the necessary authority to enter into the proposed contract on behalf of the firm. Otherwise, the tender may be rejected by the Bank.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank reserves the right to accept or reject any or all tenders without assigning any reasons thereof.

11. In case any clarification is needed, the intending tenderers may contact the Remittance Section, Issue Department, RBI, Chandigarh.

Regional Director
Reserve Bank of India for
Punjab, Haryana and U.T.
Chandigarh

Place: Chandigarh
Date: February 23, 2017