Extension of Last Date of Submission Tender No: RBI/Patna Regional Office/Estate/19/25-26/ET/723 [SITC of Fire Alarm System] A pre-bid meeting on the captioned subject was convened at the Estate Department, Reserve Bank of India, Patna, on December, 24, 2025, at 05:00 PM, to address queries, if any, from the prospective bidders. 2. The queries raised in the pre-bid meeting and clarification given by the Bank are as follows. | Sl. No. | Cluase No. | Vendor Query | Clarification provided by the Bank | | 1 | Clause No. 15 | Awarding the tender partially to multiple vendors may lead to interface and coordination challenges, particularly for an integrated system such as the Fire Detection and Alarm (FDA) system, where seamless compatibility between devices, cabling, programming, testing, and commissioning is critical. Involvement of multiple vendors can result in ambiguity in responsibility, difficulties in fault diagnosis, delays in execution, and challenges during commissioning and future maintenance.
A single-vendor responsibility ensures uniform system design, end-to-end accountability, adherence to applicable standards, and smoother coordination with the client’s operations team. Hence, we respectfully request that this clause be reviewed and amended, and that the tender be considered and awarded as a complete package to a single vendor. | Request was not accepted. Bidders to submit bid as per tender conditions. | | 2 | Clause No. 3.18 | The tender document mentions a buy-back provision; however, details of the existing system are not provided. In the absence of information regarding the make, quantity, and condition of the old system, it is difficult to evaluate the buy-back value.
We kindly request you to share the relevant details or clarify the scope of the buy-back. | Refer to BOQ item no. 14 for buy back item description. Further, vendors are advised to visit the site before quoting rates for better clarity. | | 3 | Clause no. 3 & Item no.9 | The technical specification requires detectors with in-built isolators, while separate isolator module is also included in the BOQ. We would like to inform that detectors with in-built isolators or isolator bases are expensive and not cost-effective. Separate isolator module alone is sufficient for fault protection, and providing both is not technically required.
Kindly clarify the requirement and amend the clause to specify a separate isolator module only. | Detector with inbuilt isolator and separate fault isolator modules are compulsorily required as per BOQ specification. Therefore, vendor is required to quote as per BOQ. | | 4 | Clause No. 1 | The technical specification requires a fire alarm panel with redundant CPU, which is significantly expensive.
In view of the above, we kindly request you to amend the clause to allow a fire alarm panel without a redundant CPU. | Please refer to tender Part-1 Para 7.1 (c) point no. 7. Please do as per tender specification. | | 5 | Item no. 4, 5 & 6 | The technical specification states that the system shall be UL / EN / VdS listed. However, in the BOQ, the detectors are mentioned as UL / EN listed only.
Kindly clarify this discrepancy or amend the clause to uniformly specify UL / EN / VdS listing for all applicable items. | The system shall be UL / EN / VDS enlisted | | 6 | Clause 3.12 | Firm has raised request for 60% of the quoted rate on pro-rata basis against delivery of materials at site. 30% of the quoted rate against installation, testing and commissioning (ITC). Remaining 10% of the quoted rates against handing over of the entire system. | Request was not accepted and same has been appraised to participants attending the meeting. | | 7 | Clause 7.12 (i) | Firm has raised query regarding the Backup Battery capacity to power the fire alarm system in alarm condition be reduced to 30 minutes, as per prevailing market standards, wherein battery backup during alarm condition is available only for up to 30 minutes. | Request was not accepted. Firm shall quote as per tender conditions. | | 8 | Section-IX | Firm has stated that Minimum 3000 event capacity in non-volatile memory may be needed for better solution | As per Section-IX Sl no. 1, event history requirement is minimum 999 events; however, the vendor is free to quote (improved) number events exceeding the specified requirement. | 3. Firms were advised to adhere to the eligibility Criteria and all terms & conditions mentioned in the tender document. Further, the bidders were instructed to carefully undertake the bidding process on the MSTC portal and ensure that they are registered on the MSTC Portal. In case of any issues while undertaking the bidding for the captioned e-Tender, bidders were advised to coordinate with MSTC Support Personnel as per the details provided in the tender document. 4. All the above-mentioned points were noted and agreed by the representatives of the respective firms. Please note: This document (Minutes of the Pre-bid meeting cum Corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. The above amendments/ clarifications are issued for the information of all the intending bidders. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. Regional Director
Reserve Bank of India
Patna |
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