(e-Tender No: RBI/Bhubaneswar Regional Office/Estate/40/25-26/ET/768) The Pre-bid meeting for the captioned tender was held as per schedule on January 20, 2026 (11:00 Hrs.) at Video Conference Room, 2nd floor, Reserve Bank of India, Bhubaneswar. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | Sl. No. | Name and Designation of the RBI Official | | 1 | Shri Prem Shankar Konapala, Assistant General Manager | | 2 | Shri Manoj Pati, Manager | | 3 | Shri Rajesh Satapathy, PS (Gr A) | | 4 | Shri Rajesh Bonagiri, Assistant Manager |
| Sl No | Name of the Firm/Prospective tenderers | Name of the Representative | | 1 | PCI Pest Control Pvt. Ltd. | Shri M K Choudhuri & Shri Santosh Ojha | | 2 | Bijaylaxmi and Pallavi Pest Control | Shri Jitendra Swain | | 3 | Truly Pest Solution Pvt. Ltd. | Shri Nihar Ranjan Jena | | 4 | Bharat Pest Management | Shri Susanta Kumar Nayak | | 5 | Central Warehousing Corporation | Shri Rashmi Ranjan Mohanty | | 6 | Nirvan Indocare Pvt. Ltd. | Shri Guru Charan Behera | 2. The queries raised in the pre-bid meeting and clarification given by the Bank are as follows. | S.No. | Queries | Clarification provided by the Bank | | 1. | Whether exemption of Earnest Money Deposit (EMD) is allowed for the firms registered under MSMED Act, 2006 and National Small Industries Corporation Ltd. | No exemption for EMD is available for this tender to any category of bidder including MSMEs.
Please refer to Para 2(vii) of Schedule of Tender (SOT) of the Tender Document. | | 2. | Whether Banker’s Solvency Certificate obtained last year shall be considered for evaluation? | No. The bidders have to submit the latest Solvency Certificate issued by their banker for participating in this tender.
Please refer Para(1)(e) of Section-III (Eligibility Criteria) of the tender document. | | 3. | Whether work Client certificate is mandatorily to be submitted or payment proof will suffice for qualified works? | The Client’s certificate is mandatorily to be submitted for all qualified works.
Please refer Para(1)(c)(iv) of Section-III (Eligibility Criteria) of the tender document. | | 4 | With regard to Disinfestation Spray in Flats, whether the payment will be made on total number of operations as stipulated in the tender document in case service not carried out due to non-availability of residents or any other reasons. | No. The payment will be made on actual basis after due acknowledgement of the individual resident (in case of occupied flats) and Caretaker (in case of vacant flats).
Please refer Para 6.7 (Payment Conditions) of Section-VI (Special Conditions of the contract) of the tender document. | 3. Firms were advised to adhere to the eligibility Criteria and all terms & conditions mentioned in the tender document. Further, the bidders were instructed to carefully undertake the bidding process on the MSTC portal and ensure that they are registered on the MSTC Portal (version 3). In case of any issues while undertaking the bidding for the captioned e-Tender, bidders were advised to coordinate with MSTC Support Personnel as per the details provided in the tender document. 4. All the above-mentioned points were noted and agreed by the representatives of the respective firms. | Please note: | | This document (Minutes of the Pre-bid meeting cum Corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | The above amendments/ clarifications are issued for the information of all the intending bidders. | | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. | General Manager (O-i-C)
RBI, Bhubaneswar |
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