(e-Tender No - RBI/Bangalore/HRMD/4/25-26/ET/841) The Prebid meeting for the captioned tender was held on February 10, 2026 at 14:30 Hrs. The following staff members of RBI and firms/prospective tenderers were present during the pre-bid meeting: | Sl. No. | Name and Designation of the RBI Official | | 1. | Ms. Shailaja Praveen Kademani, DGM | | 2. | Shri Anton Paul Solomon, AGM | | 3. | Capt. Anupama M Y, Manager (Protocol and Security) | | 4. | Sqn. Ldr. Manish Kumar Shukla, Manager (Protocol and Security) | | 5. | Ms. Swetha Chandrasekar, Manager | | 6. | Ms. Mohana Priya S, Manager | | 7. | Shri. Abhinith C S, Assistant |
| Sl. No. | Name of the Firm/Prospective tenderers | Name of the Representative | | 1. | M/s Rao Ideal Services Ltd | Mr. P C Rao | | 2. | M/s Tiger 4 India | Mr. K P Bachar and Mr. Anand | | 3. | M/s Panorama Enterprises | Mr. Punith | | 4. | M/s Durga Facility Management Services Ltd | Mr. Rahamath and Ms. Arbina | | 5. | M/s BVG India Ltd | Ms. Chithra | 2. The following queries/proposals were raised in the pre-bid meeting: | Sl. No. | Query/Proposal | Clarifications furnished by the Bank | | i. | Whether NFH (Double wages) will be provided by RBI? | National Festival holidays as per the instructions of Central Government will be reimbursed by RBI | | ii. | How are the minimum wages determined? | The minimum wages as per the guidelines of Central or State Government (whichever is higher) will be reimbursed by RBI. | | iii. | Will the Bank consider changes in costs/ operations as per new Labour Law Reforms including Gratuity payments etc? | Bank will adhere to the New Labour Law reforms as applicable upon implementation and as per instructions of Central Government and RBI, Central Office.
Any subsequent increased cost incurred towards implementation of these reforms will be eligible for reimbursement subject to the prior approval from the Bank. | | iv. | Whether MSME bidders are exempted from remitting EMD for this tender? | No. | | v. | Whether service charges are applicable for bonus payment? | Services charges will not be applicable for bonus payment. | | vi. | Can bidders submit Client Certificate in a format, other than one prescribed by
the Bank? | Client certificate should be submitted preferably in the format provided by the Bank (Annexure-V).
Any other format may be accepted provided it fully covers all the aspects and parameters mentioned in the Bank’s prescribed format. | | vii. | What must be submitted for income tax assessment as mentioned in page 14 serial 3(b)? | ITR and filing of ITR acknowledgement has to be submitted. | | viii. | Whether credit worthiness certificate the same as solvency certificate? | Latest solvency certificate issued by the respective bank could be submitted. | | ix. | What is the total manpower, and is there any paid leave? | The total number of contractual staff required is 40 (38 maintenance staff, 2 supervisors). They will be working for 26/27 days in a month depending on whether the month has 30/31 days.
There will be no paid leave. | | x. | Will menstrual leave be provided for female employees as is present in few state government instructions? | As there is no instruction from central government on the same, it will be applicable when Central government intimates. | | xi. | Will amount paid towards labour welfare fund be reimbursed? | The amount paid towards labour welfare fund will not be reimbursed. | | xii. | Is the cost of cleaning material fixed, or will it be revised each year? | The cost of cleaning material will be the same as quoted in the tender for the first year.
Subsequent years, factoring the inflation, the cost of cleaning material may be revised based on mutually agreed percentage. | | xiii. | When contractual employees’ salary exceeds the ESIC limit, will individual insurance amount be reimbursed? | RBI will reimburse 3.25% of the basic wages and VDA. The vendor must provide suitable health insurance equivalent to the amount reimbursed and submit suitable policy document and receipt. | 3. All the above points were noted and agreed by the firms. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | E | In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. | Place: Bengaluru
Date: February 11, 2026 | |