Tender No:- RBI/PANAJI REGIONAL OFFICE/HRMD/4/25-26/ET/1037 [E-TENDER FOR SECURITY GUARDS] A Pre-Bid meeting for the captioned e-tender was held in offline mode at 11:30 am on February 27, 2026, in Conference room, Reserve Bank of India, Panaji - 403001. 2. (a) List of Bank’s Officials who attended the meeting:- | Reserve Bank of India, Panaji | | S. No. | Name | Designation | | 01 | Capt C Balagopal | Manager (Protocol & Security) | | 02 | Nikhil B Amate | Assistant Manager | (b) List of representatives of Company/ Individual/ Firm/ Contractor | S. No. | Name | Firm | | 01 | Shri Manoj Kumar Singh | M/s Bombay Integrated Security Ltd.
Mob: 7666351633 | | 02 | Shri Mohamad Kerodi | M/s Goa Security Bureau
Mobile: 9657149956 | | 03 | Shri Shatrudham Ram | M/s Central Investigation & Security Services
Mobile: 9149644563 | 3. The queries asked by the participants during the meeting vis-à-vis the clarification given by the Bank are given below: | S. no. | Query | Our Comments/ Reply | | 1. | Kindly clarify whether RBI will pay the Gratuity and leave encashment to the guards. | RBI will not pay the Gratuity and leave encashment to the guards. | | 2. | “Should have registered with the Govt Under OSHWC, 2020.”
Query: What proof is to be submitted for this point? | The firms may provide a document of undertaking confirming that they shall adhere to the guidelines of Occupational Safety, Health and Working Conditions (OSHW) Code, 2020. | | 3. | Kindly confirm which policy is to be taken and whether the cost of the premium will be paid by RBI. | The successful bidder shall take "all risk policy" for the contract value and workmen compensation policy for the workers engaged in the work. Further, it is specified that the policy shall be in the name of the Bank and the cost of premium will not be paid by the Bank. | | 4 | Kindly confirm whether a hard copy of the technical bid is to be submitted. | No hard copy of any document is to be submitted. All the relevant documents are to be uploaded only on MSTC Portal. | | 5. | Kindly confirm whether service charges are inclusive of relieving charges in the Financial Bid | It is clarified that Service charge i.e. item (i) should not be less than 2.5 % of Total and Relieving Charges (g + h) for male security guards. | | 6. | The requirement is of 10 male security guards (two relievers) and 01 female security guard. However, the financial bid specifies bidding for 12 male guards with two relievers and 01 female guard. | It is confirmed that the requirement is of 10 male security guards (two relievers) and 01 female security guard only.
All firms are advised to quote for 12 male guards with two relievers and 01 female guard as per the tender document since the requirement may vary. | | 7. | How is EMD to be submitted | EMD is to be deposited only through NEFT. Details of account, IFSC etc. are as given below:-
RBI Panaji Account No.- 186003001
IFSC:- RBIS0PJPA01
(RBIS-Zero-PJPA-Zero-One) | 4. The firms were advised to carefully go through the instructions at Section IV (II) regarding duties of Security Guards. Further, the firm shall ensure that the male security guards must have undergone a basic course in firefighting from a government recognised institution. The Agency/Company/Firm must submit such training certificates within 30 days from beginning of contract period. 5. The firms were advised that the price quoted in the financial bid should include all the statutory obligation by the vendor under various laws, especially the minimum wages act 1948 (higher of the current and applicable minimum wages applicable for Watch and Ward Duties (with Arms) (including variable dearness allowance) announced by central Govt. 6. All the above points were noted and agreed by the firms. Firms were advised to adhere to the prequalification criteria and all terms & conditions mentioned in the tender documents. | Please note: | | A | This document (Minutes of the Pre-bid meeting cum corrigendum) shall form a part of the tender. Hence, it shall be signed and submitted along with the tender by the tenderers. | | B | Rest of the terms and conditions and specifications as mentioned in the tender documents shall continue to remain the same. | | C | The above amendments/ clarifications are issued for the information of all the intending bidders. | | D | The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. | | E | In case any vendors have already uploaded their bids to the MSTC portal before issuance of this Minutes of the Pre-bid meeting cum Corrigendum, they are advised to revise their bids and re upload their bids to the MSTC portal. | Regional Director
Reserve Bank of India, Panaji | |