(610 kb)
Date : Jul 15, 2022
Annual Maintenance Contract for providing Technical Attendant for Electrical Maintenance Work in Main Office Premises at RBI Bhubaneswar, Odisha

Minutes of the Pre-Bid Meeting

1. Tenders by e-tendering process are invited from the vendors empaneled at its Bhubaneswar Office for the “Annual Maintenance Contract for providing Technical Attendant for Electrical Maintenance Work in Main Office Premises at RBI Bhubaneswar, Odisha”. The tender will be applicable for an initial period of rest of the current financial year w.e.f. September 01, 2022 to March 31, 2023 [07 months]. However, the contract can be extended for further period of two financial years (one year at a time) subject to satisfactory performance of the successful bidder and adherence to contractual obligations by the service provider.
1.(a) Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto.
2. All Pre-qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the contractor should submit the original of the documents to the Bank when demanded to qualify for further tendering process.
2.(a) Registration Certificate – Shram Suvidha portal The tenderers are required to upload the copies of EPF/ ESIC registration Certificates issued on Shram Suvidha Portal.
2.(b) Proof of submission of EPF/ ESIC The tenderers are required to upload at least 2 months of ECR & Combined challan for EPF and Challan for ESIC to the Bank along with their tender.
3. Interested tenderers have to upload applicable documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
4. Tender’s form will be available for downloading w.e.f July 15, 2022 from 5:00 pm. A pre-bid meeting will be held on August 12, 2022 at 11:00 am in the Estate Department, RBI Bhubaneswar.

Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eprochome/rbi. The applicable pre-qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
5. Interested vendors/ firms can participate in the e-Tender after getting registered with www.mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm.
6. Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work & tenderers' covering letter.

The EMD of ₹14,620/- should be submitted by each successful bidder through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01, Branch Name – Bhubaneswar Or by a Demand draft issued by a Scheduled Bank in favor of ‘Reserve Bank of India, Bhubaneswar’ Or in the form of an irrevocable Bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with Pre-qualification documents.
7. The schedule of the tender is as follows:
SCHEDULE OF TENDER (SOT) of the Limited E-Tender
Activity Tentative date
i. e-Tender no. RBI/Bhubaneswar/Estate/132/22-23/ET/207
ii. Mode of Tender e-Procurement System
(Online Part - I – Techno-Commercial Bid and Part - II – Price Bid through www.mstcecommerce.com/eprochome/rbi)
iii. Estimated Cost (for 12-month period) ₹7,31,000/-
iv. Date of NIT (along with complete tender) available to parties to download - Tender activation on portal-Tender ‘Live’ for all July 15, 2022 from 5:00 pm onwards
v. Date & time for start of Off-line Pre-bid meeting August 12, 2022 @ 11:00 am
vi. Earnest Money Deposit ₹14,620/- (for successful bidder only)
vii. Tender Fees Nil
viii. Transaction Fee

Please note that the vendors will have the access to online e-tender only after payment of transaction fees online.
Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd.
ix. Last date of submission of EMD in the Estate Department of RBI, Bhubaneswar 10 days after issue of work order
x. Start Bid date - Date of Starting of e-Tender for the submission of online Techno-Commercial Bid and Price Bid at www.mstcecommerce.com/eprochome/rbi August 13, 2022 @ 02:00 PM
xi. Close Bid date - Date of closing of online e – tender for submission of Techno- Commercial Bid & Price Bid August 22, 2022 @ 02:00 PM
xii. Part I Bid opening date August 22, 2022 @ 03:00 PM
xiii. Part II Bid opening date Shall be informed separately to the parties
8. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

Regional Director
July 15, 2022