Minutes of the Pre-Bid Meeting

(Tender No.: RBI/Ahmedabad/Estate/150/22-23/ET/231)

Reserve Bank of India, Ahmedabad (hereinafter called “the Bank”), invites E-tender under the Two-Bid system (Technical & Financial Bid) for Appointment of Concurrent Auditors for the year 2022-23 w.e.f. October 01, 2022 to September 30, 2023 for Reserve Bank of India, Ahmedabad.

2. The appointment of the Concurrent Auditors (CAs) will initially stand for a period of one year, i.e., from October 01, 2022 to September 30, 2023. However, the same may be renewed for a second (October 01, 2023 to September 30, 2024) and third year (October 01, 2024 to September 30, 2025) on the same terms and conditions, subject to satisfactory performance as per annual review of the CA’s performance.

3. The last date for submission of the e-tender on MSTC portal (www.mstcecommerce.com) is August 12, 2022 till 11.00 A.M. Part-I (Technical Bid) of the e-tender will be opened electronically on August 12, 2022 at 03.00 P.M. In the eventuality of any afore-mentioned date being declared as a Holiday, the next working day shall become operative for the respective purpose mentioned herein.

4. The tender document can be downloaded from the ‘TENDERS’ link on our website www.rbi.org.in as well as from www.mstcecommerce.com i.e., MSTC portal. Any amendment(s)/ corrigendum/ clarification(s) with respect to this tender shall be uploaded on the website/ e-portal only. The applicants should regularly visit the above-stated website/ e-portal for any Amendment/ Corrigendum/ Clarification.

5. The Bank reserves the right to reject any tender without assigning any reason thereof.

Regional Director
Ahmedabad

NOTICE INVITING E-TENDER:

1. E-tenders are invited under the Two-Bid system from Category-I Chartered Accountant Firms registered with ICAI for Gujarat State for Appointment of Concurrent Auditor for the year 2022-23 w.e.f. October 01, 2022 to September 30, 2023 for Reserve Bank of India, Ahmedabad.

2. The intending bidders should refer to the scope of work, terms and conditions of the tender before submitting the bid.

3. Before submitting the tender, the bidders may satisfy themselves as to the eligibility and other criteria prescribed therein. It may also be noted that the terms and conditions specified herein are indicative in nature and the same shall not restrain the Bank from imposing or requiring the bidder to agree upon such further or other terms and conditions at the time of executing the agreement with the successful bidder, or to alter, modify or omit the terms and conditions contained herein, as are considered necessary for the due and proper execution of the work to be awarded under this tender.

4. Corrections, if any, in the quotation shall be duly authenticated with full signature of authorised person.

5. Bidder/ authorized signatory of the bidder shall sign on each page of the tender.

6. In the first stage, the Technical Bid (Part-I) will be opened on August 12, 2022, 03.00 P.M. at RBI, Ahmedabad. The bid of any bidder who has not complied with one or more of the conditions prescribed in the terms and conditions will be summarily rejected. Subsequently, the selected technical bids will be evaluated as per the methodology given in the tender document. Decision in this regard will be at the sole discretion of the Reserve Bank of India.

7. The Financial Bid (Part-II) of only those bidders, who have been short-listed in first stage, i.e., Technical Bid (Part-I) will be opened. The bidders who have been short-listed will be intimated regarding date and time of opening the financial bids.

8. No deviations/ conditions shall be stipulated by the Concurrent Auditor in both technical and financial bids. Conditional tenders will not be accepted and will be summarily rejected.

9. Tender would remain open for acceptance for 90 days from the date of opening Technical Bid (Part-I) of the tender or till the date of finalization of tender, whichever is earlier.

10. Earnest Money Deposit: The Bidders shall deposit an EMD of ₹22,320/- by NEFT by August 11, 2022 and enclose a copy of transaction details with their Technical Bid. Bids not accompanied by EMD, shall be treated as non-responsive, and will be rejected by the Bank at its discretion. EMDs of unsuccessful Bidders shall be discharged/ returned by the Bank after award of work to the successful Bidder.

11. EMD shall be forfeited if the bidder:

i. makes misleading or false representations in the forms, statements and attachments submitted, suppressed any material information, details of any legal proceedings pending in the court which might otherwise would have created any impact on the eligibility criteria.

ii. withdraws his Bid during the period of Bid validity, or

iii. has been blacklisted by any government agency and the blacklist is still in force.

12. Falsification/ suppression of information shall lead to disqualification of the bidder/ cancellation of contract even after award of work during the currency of the contract.

13. Canvassing or offer of an advantage or any other inducement by any person with a view to influencing acceptance of a bid will be an offence under relevant laws as applicable in the matter. Such action will result in the rejection of bid, in addition to other punitive measures.

14. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender or to reject any or all of the tenders received without assigning any reason thereof.

15. In case the bidder has any doubt about the meaning of anything contained in the tender document, he/ she shall seek clarification from Manager, ABCC, HRMD at least ten days before submitting his bid. Any such clarification, together with all details on which clarification had been sought, will also be forwarded to all bidders without disclosing the identity of the bidder seeking clarification. All communications between the bidder and the Bank shall be carried out in writing. Except for any such written clarification by the Bank which is expressly stated to be an addendum to the tender document issued by the Manager, ABCC, HRMD, RBI Ahmedabad, no written or oral communication, presentation or explanation by any other employee of the Bank shall be taken to bind or fetter the Bank under the contract.

16. A pre-bid meeting will be held at 03.00 P.M. on July 29, 2022 at Reserve Bank of India, Ahmedabad to discuss/ clarify queries pertaining to the tender. No separate communication will be sent for this meeting. All the intending tenderers are advised to study the tender documents before attending the scheduled meeting.

SCHEDULE OF TENDER

Note: This is a tender enquiry through MSTC portal. Bidders are advised to first visit our website https://www.rbi.org.in through ‘Tenders’ link check their eligibility. Eligible firms wishing to apply should register themselves with MSTC Portal (www.mstcecommerce.com) and apply online only.

(i) The Bank reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions.

(ii) No bidder shall have any cause of action or claim against the Bank for rejection of their Bid.

(iii) All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will.