(1140 kb)
Date : Aug 16, 2023
Design, Supply, Installation, Testing and Commissioning of X-Ray Baggage Scanner Systems for Bank’s Main Office building at Shillong

Extension of Last Date of Submission

Minutes of Pre-bid Meeting

e-Tender No. - RBI/SHILLONG REGIONAL OFFICE/Estate/1/23-24/ET/12

E-tenders in two parts (Part-I and Part–II) are invited for "Design Supply, installation, testing and commissioning of X-Ray Baggage Scanner Systems for Bank's Main Office Building at Shillong” for an estimated cost of ₹14 lakhs with a completion period of 60 days.

2. Tender forms will be available from August 16, 2023 at 3 PM and submission of bids can be done from September 14, 2023 at 2 PM to September 25, 2023 at 2 PM in MTSC website. The duly filled in tender documents should be uploaded on MSTC website before 02.00 PM on September 25, 2023. The pre-bid meeting (offline) is scheduled to be held on September 12, 2023 at 11 AM.

3. E-Tendering forms can be downloaded from the website https://www.mstcecommerce.com/eproc and uploaded along with all the information / documents, mentioned in the commercial terms and conditions of the tender.

4. Only those Original Manufacture Equipment (OEM) who possess the following shall be eligible to participate in the tender:

i. The firm should be Original Equipment Manufacturer (OEM) of the X-Ray Baggage Scanner System.

ii. Minimum 5 years of experience in the field of undertaking similar works viz. DSITC of X-Ray Baggage Scanner System for large office buildings / commercial Estate / industrial houses. The similar work should have been completed on or before July 31, 2023.

iii. Have executed successfully similar works (Design, Supply, Installation, Testing and Commissioning of X-Ray Baggage Scanner System) during last five years ending on July 31, 2023 individually costing as under:

(a) Three works each costing not less than the amount equal to 40% of the estimated cost.


(b) Two works each costing not less than the amount equal to 50% of the estimated cost.


(c) One work costing not less than the amount equal to 80% of the estimated cost.

(iv) Minimum yearly turnover of ₹14.00 lakh during last 3 financial years supported by audited financial statements.

(v) Should furnish Banker certificate issued by the Applicant's banker specifically for the purpose of the work, for an amount of ₹14.00 lakh (Annexure-X)

(vi) Have a service set up in Shillong/Guwahati for rendering after sales service.

(vii) Should have Certificate of Radiation issued by Atomic Energy Regulatory Board(AERB).

5. The following documents shall be prepared and scanned in different files (in PDF or JPEG format) and uploaded during the on-line submission of Bid. These documents shall also be submitted to RBI before the prescribed date & time for submission of Bids. The following relevant documents should be submitted to satisfy the Bank about their eligibility for participating in the tendering process.

a) Composition of the firm Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in details should be submitted along with name(s) and address (es), of the partner's copy of the Articles of Association/ Power of Attorney/other relevant documents.
b) Work experience & Completion of similar works of specified value during the specified period Copies of the detailed work orders for the two qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any of carrying out works for the Reserve Bank of India at any center should also be given.
c) Turnover during the specified period A certificate issued by the Chartered Accountant shall be submitted.
d) Name(s) and address (es) of the Bankers and their present contact executives Written information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc. of the contact executive (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be furnished.
e) Details of Bank account Full particulars of their bank accounts, like account no., type, when opened etc., should be given.
f) Details of completed works The client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s) completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact details of the officers/authorities/departments under whom the work(s) was/were executed should be furnished.

6. In the event of intending tenderer’s failure to satisfy the Bank; the Bank reserves the right to refuse issuance of tender forms/documents to them.

7. Tender (Part I & Part II) shall be submitted through e-tender portal of MSTC. Part-I of the tender will contain the Bank's standard technical and commercial conditions for the proposed work, tenderers' covering letter, tenderer’s additional conditions, if any and the EMD of ₹28,000/- in the form of NEFT in favour of Reserve Bank of India payable at Shillong OR an irrevocable Bank Guarantee issued by a scheduled Bank in the Bank's standard proforma valid for six months which is available in the Part I of the tender form submitted to the RBI, Shillong on or before September 25, 2023 up to 2.00 pm.

8. The applicants/tenderers have to upload the scanned copy in MSTC portal on or before September 25, 2023 up to 2.00 pm.

  1. Client’s certificate as per format at Annexure-IX for qualified works they have carried out "eligible works" in terms of the eligibility (Pre-qualification) criteria explained in this notice.

  2. Banker's certificate as per format at Annexure–X from their banker/bankers.

a) The certificates should be addressed to The Regional Director, Reserve Bank of India, Estate Department, Shillong and shall be submitted/uploaded along with their application/tender.

b) The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates.

c) The Bank shall evaluate the said reports before evaluation of price bid of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so.

9. Applicants intending to apply will have to satisfy the Bank by furnishing documentary evidence in support of their possessing required eligibility and in the event of their failure to do so, the Bank reserves the right to reject their bids.

10. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

11. Any amendments / corrigendum to the tender, if any, issued in future will only be notified on the RBI Website and MSTC Website as given above.

General Manager (Officer-in-Charge)
Reserve Bank of India