(995 kb)
Date : Aug 24, 2023
Installation of Tea/Coffee Vending Machines and Supply of Manpower for Maintenance of Vending Machines at Main Office Premises, Reserve Bank of India, Bhubaneswar


Minutes of Pre-bid meeting

1. Tenders by e- tendering process are invited from Vendors at its Bhubaneswar Office for the “Installation of Tea/Coffee Vending Machines and Supply of Manpower for Maintenance of Vending Machines at Main Office Premises, Reserve Bank of India, Bhubaneswar”. The tender will be applicable for initial period of six months i.e. from October 01, 2023 to March 31, 2024. However, the contract can be extended for a further period of two years (one year at a time) subject to satisfactory performance of the successful bidder and adherence to contractual obligations by the service provider.
1.(a) Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto.
2. All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the Vendor should submit the original of the documents to the Bank when demanded to qualify for further tendering process.
3. Tender form will be available for downloading with effect from August 24, 2023 at 06:00 PM. A pre-bid meeting will be held on September 14, 2023 at 12 PM, in the Human Resource Management Department, RBI Bhubaneswar. Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eproc. The applicable pre-Qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
4. Interested Vendors/firms can participate in e–Tender after getting registration with www.Mstcecommerce.com/eprocurement/rbi). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eprocurement/rbi and applicable transaction charges have to be paid by the firm.
5. Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work and tenderers' covering letter.

The EMD of Rs.50,000/- (Rupees Fifty thousand only) should be submitted by every bidder through NEFT and details of NEFT is mentioned at Annexure-V.
6. The schedule of the tender is as follows:
Activity Tentative date
i. e-Tender no. RBI/Bhubaneswar Regional Office/HRMD/1/23-24/ET/22
ii. Mode of Tender e-Procurement System (Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eproc)
iii. Estimated Cost Rs.25,00,000/- (Inclusive of GST)
iv. Date of NIT (along with complete tender) available to parties to download- Tender activation on portal-Tender ‘Live’ for all August 24, 2023 at 06:00 PM onwards
v. Date and time for start of Off-line Pre-bid meeting September 14, 2023 at 12 PM
vi. Security-Deposit Only the successful bidder will be required to provide security deposit of Rs.1,25,000/- (Rupees One Lakh Twenty Five Thousand only) for the duration of the contract.
vii. Performance Bank Guarantee The successful bidder will be required to submit Performance Bank Guarantee @5% (Five Percent) of the estimated contract amount i.e. Rs.1,25,000/- (Rupees One Lakh Twenty Five Thousand only) from any Scheduled/Nationalized bank as per the proforma given in Annexure-II. For details, please refer to Clause -3.12 of Section-VI.
viii. Earnest Money Deposit Every Bidder has to remit Rs.50,000/- (Rupees Fifty thousand only) as EMD to Reserve Bank of India account up to 11:30 AM on September 25, 2023. The NEFT details mentioned at Annexure-V.

Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents.

EMD of the successful bidder shall be returned on receipt of Performance Security-Deposit/Bank Guarantee from the successful bidder after signing the Agreement. EMD of the unsuccessful bidder will be returned within 30 days of the award of the Contract. EMD shall be forfeited if the bidder withdraws his bid during the Tender Evaluation Process.
ix. Tender Fees Nil
x. Transaction Fee - Please note that the Vendors will have the access to online e-tender only after payment of transaction fees online. Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd.
xi. Start Bid date - Date of Starting of e-Tender for submission of online Techno-Commercial Bid and Price Bid at www.mstcecommerce.com/eproc September 15, 2023 at 06:00 PM
xii. Close Bid date - Date of closing of online e–tender for submission of Techno-Commercial Bid and Price Bid September 25, 2023 at 12:00 PM
xiii. Part I Bid opening date September 25, 2023 at 03:00 PM
xiv. Part II Bid opening date Shall be informed separately to parties
7. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

Regional Director
Reserve Bank of India