Extension of Last Date of Submission e-Tender No: RBI/Guwahati/Estate/247/23-24/ET/336 The Pre-bid meeting for the captioned tender was held on September 07, 2023 at 11:00 AM at 4th Floor, Estate Department, RBI Main Office Building, Guwahati. The meeting was chaired by Shri Bhaskar Phukan (Assistant Manager- Tech, Electrical). 2. The list of Bank Officials and the representatives of who attended the meeting are attached in the Annexure. Also, one firm had sent their queries via email at the beginning of the meeting. 3. At the outset, the Chairman welcomed the participants and advised them to put forth their doubts / queries, if any. He explained various aspects of the tender and Bank’s requirements, which needed to be taken care of in bid submission. 4. In this regard, the queries raised by the firms/vendors at the meeting and clarifications provided are as follows: | S/N | Query raised by Vendors/ Firms | Clarification of Queries | | 1. | If Audited Financial Turnover statement for FY 2022-23 is not ready (as last date being October 31, 2023), whether they will be allowed to submit the turnover statement for FY 2019-20, 2020-21 and 2021-22. | Yes, the firm/ vendor will be allowed to submit audited financial turnover statements for FY 2019-20, 2020-21 and 2021-22 in such a case. | | 2. | Whether registered MSE firms are exempted from submission of Earnest Money Deposit (EMD) for participating in the biding process. | As section 11 of MSMED Act, 2006 is not applicable to RBI and hence certain benefits extended to MSEs may not be applicable to RBI.
Hence, the firms are required to submit EMD amount to participate in the bidding process. | | 3. | Whether the “isolation transformer” will be allowed to place externally also in suitable cabinet. | NO. It is to be as per Tender specifications only (Internally on the input side of the unit) | | 4. | Clarification regarding total quantity and capacity of the UPS system to be connected. | 2 nos. of True one-line UPS each of 40 kVA and connected in (N+1) parallel redundant mode. | | 5. | Specification regarding the distance from UPS to remote indicating panel | 70 meter (UPS to remote monitoring panel distance) | 5. The bidders are requested to submit the bid after considering the clarifications given in the above minutes. All vendors are advised to do a site visit to acquaint themselves with the requirements of the Bank. It was reiterated that this is supplementary to the tender document and will form part of the tender. 6. Rest of the terms, conditions and specifications of the Tender document shall continue to remain same. Submission of bids shall be construed to be in conformity to the Tender document and clarifications. The Bank will not be bound to entertain any further query/clarification from any bidder/contractor in future. Regional Director
Reserve Bank of India
North Eastern States
ANNEXURE The list of Officials from the Bank participated in the meeting: | S/N | Name of the Participant | Designation | | 1. | Shri Bhaskar Phukan | AM (Tech-Electrical), RBI Guwahati | | 2. | Shri Ravindra Mahto | AM (Estate), RBI Guwahati | | 3. | Shri Prabhat Senapati | JE (Tech-Electrical), RBI Guwahati | | 4. | Shri Mriganka Majumdar | Assistant, RBI Guwahati | The list of firms/vendors participated in the pre-bid meeting: | S/N | Name of the Firm | Name of the Representative | | 1. | DS Systems Pvt. Ltd. | Shri Swagat Kumar Gogoi | | 2. | Power One Microsystems Pvt. Ltd. | Shri Syed Makbul Akher | | 3. | Prostarm Info Systems Ltd. | Queries sent via email | |