| 1. | Reserve Bank of India (hereinafter referred to as RBI), Bhubaneswar invites e-Tender in two parts (Part-I and Part-II) from reputed and experienced Car Hiring Agencies/Companies who fulfil the pre-eligibility criteria for Empanelment by the Bank for providing vehicles for the use of its officers and authorized persons on need basis. The contract will be initially valid upto March 31, 2024 and will be extendable for a maximum of two years, one year at a time, subject to satisfactory performance, or other periods/ parameters as the Bank may decide. |
| 1.(a) | Interested tenderers may like to go through the entire tender document before taking part in the tendering process. The tenderers may obtain for themselves on their own responsibility and at their own expenses all the information which may be necessary for the purpose of making tender and for entering into a contract and acquaint themselves with all local conditions, means of access to the work, nature of the work and all matters pertaining thereto. |
| 2. | All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the Vendor should submit the original of the documents to the Bank when demanded to qualify for further tendering process. |
| 3. | Tender form will be available for downloading with effect from November 17, 2023 (Friday) at 06:00 PM. A pre-bid meeting will be held on November 28, 2023 (Tuesday) at 11 AM, in the Human Resource Management Department, RBI Bhubaneswar. Tender form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerce.com/eproc. The applicable pre-Qualification papers should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. |
| 4. | Interested Agencies/Companies can participate in e–Tender after getting registration with www.mstcecommerce.com/eproc. Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerce.com/eproc and applicable transaction charges have to be paid by the firm. |
| 5. | Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work and tenderers' covering letter.
The EMD of ₹1,00,000/- (Rupees One lakh only) should be submitted by every bidder through NEFT and details of NEFT is mentioned below. |
| 6. | The schedule of the tender is as follows: |
| Activity | Tentative date |
| i. | e-Tender no. | RBI/Bhubaneswar Regional Office/HRMD/2/23-24/ET/217 |
| ii. | Mode of Tender | e-Procurement System (Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerce.com/eproc |
| iii. | Estimated Cost | ₹50,00,000/- (Rupees Fifty lakh only) per annum. |
| iv. | Date of NIT (along with complete tender) available to parties to download- Tender activation on portal-Tender ‘Live’ for all | November 17, 2023 at 06:00 PM onwards |
| v. | Date and time for Off-line Pre-bid meeting | November 28, 2023 (Tuesday) at 11 AM |
| vi. | Security Deposit/ Performance Bank Guarantee | The successful bidder will be required to submit security deposit in form of Performance Bank Guarantee @5% (Five Percent) of the estimated contract amount i.e. ₹2,50,000/- (Rupees Two Lakh Fifty Thousand only) from any Scheduled/Nationalized bank as per the proforma given in Annexure-V. |
| vii. | Earnest Money Deposit | Every Bidder has to remit ₹1,00,000/- (Rupees One lakh only) as EMD to Reserve Bank of India account up to 02:00 PM on December 07, 2023 (Thursday). The NEFT details are-
A/C No-186004001,
Name-Reserve Bank of India,
IFSC Code - RBIS0BBPA01 (0=Zero),
Branch Name – Bhubaneswar
Proof of remittance indicating transaction number and other details shall be uploaded on Bank’s approved e-tender portal along with other tender documents.
EMD of the successful bidder shall be returned on receipt of Performance Security-Deposit/Bank Guarantee from the successful bidder after signing the Agreement. EMD of the unsuccessful bidder will be returned within 30 days of the award of the Contract. EMD shall be forfeited if the bidder withdraws his bid during the Tender Evaluation Process. |
| viii. | Tender Fees | Nil |
| ix. | Transaction Fee - Please note that the Vendors will have the access to online e-tender only after payment of transaction fees online. | Payment of Transaction fee through MSTC Gateway/NEFT/RTGS in favor of MSTC Limited, as advised by M/s MSTC Ltd. |
| x. | Start Bid date - Date of Starting of e-Tender for submission of online Techno-Commercial Bid and Price Bid at www.mstcecommerce.com/eproc | November 30, 2023 (Thursday) at 03:00 PM |
| xi. | Close Bid date - Date of closing of online e–tender for submission of Techno-Commercial Bid and Price Bid | December 07, 2023 (Thursday) at 02:00 PM |
| xii. | Part I Bid opening date | December 07, 2023 (Thursday) at 03:00 PM |
| xiii. | Part II Bid opening date | Shall be informed separately to parties |
| 7. | The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. |