| 1. | Tenders by e-tendering process are invited for the “Annual Maintenance Contract for Operation, Upkeep & Maintenance of Electrical Substation, DG Sets and other Electrical equipment in Bank’s Main Office Premises”. The tender will be applicable for an initial period of 1-year w.e.f. April 01, 2024, to March 31, 2025. However, the contract can be extended for further period of two years (one year at a time) subject to satisfactory performance of the successful bidder and adherence to contractual obligations by the service provider. |
| 2. | All pre-Qualification documents shall be uploaded with Techno-commercial bid (Part-I) on MSTC portal. Those who do not upload the Pre-qualification documents would not be considered for this tender process. Further, the contractor should submit the original of the documents to the Bank when demanded to qualify for further tendering process. |
| 3. | Only those firms who are GST registered, have Valid Electrical Contractor License issued by the Local Government, and have minimum 5 years of experience in the field of work of similar nature and have executed three or more similar works individually costing not less than 40% of the estimated cost “OR” two works costing not less than 50% of the estimated cost “OR” one work costing not less than 80% of the estimated cost during the last 3 years ending December 31, 2023 and have a minimum yearly turnover of 100% of the estimated cost during the 3 financial years i.e. 2022-23, 2021-22 and 2020-21 are eligible for tender. |
| 4. | Only those contractors will be considered eligible who will invariably furnish, at the time of applying for e-tender, the following information to satisfy the Bank about their eligibility for participating in the tendering process. |
| 4.(a) | Composition of the firm | Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in detail should be uploaded along with name(s) and address (es) of the partners, copy of the Articles of Association / Power of Attorney / any other relevant document. |
| 4.(b) | Work experience & Completion of similar works of specified value during the specified period. | Copies of the detailed work order indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be uploaded in proof of the work experience. |
| The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any center should also be given. |
| 4.(c) | Creditworthiness of the contractor & their Turnover during the specified period. | Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be uploaded in proof of their creditworthiness and turnover for three years i.e., 2022-23, 2021-22 and 2020-21. |
| 4.(d) | Name(s) & address (es) of the Bankers and their present contact executives | Written information about the names and addresses of their bankers along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e., the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be uploaded. |
| 4.(e) | Details of bank accounts | Full particulars of their bank accounts, like account No., type, when opened, etc. should be given. |
| 4.(f) | Name (s) & address (es) of the Clients and their present contact executives | Information about the names and addresses of their clients along with full details, like names postal addresses, e-mail IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e., the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be furnished. |
| 4.(g) | Details of completed works | The Client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), name(s) and full contact-details of the officer / authorities / departments under whom the work (s) was / were executed should be furnished. |
| 4.(h) | Client Certificates | The tenderers are advised to upload the Client Certificate as per enclosed Proforma from at least two of their clients for whom they have carried out eligible works in terms of eligibility (Pre-qualification) criteria described in the notice inviting tenders. Client Certificates shall be accepted by the applicant / tender inviting authority of Reserve Bank of India only when the same are signed by an official of the rank of Executive Engineer or equivalent in respect of a Government / Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the tender for the work done by them. The client certificate issued by the private organization shall also accompany Tax Deducted at source (TDS) certificate. Applications / tenders received without the specified certificates in specified format shall be rejected and the Bank shall have the right to independently verify the submitted certificates, if felt necessary. |
| 4.(i) | Banker’s certificate | The tenderers are advised to upload the Banker's certificate from their banker/ bankers as per the Annex- F. Such certificate shall be addressed to the application / Tender inviting Authority of the Reserve Bank of India and shall be submitted along with their application / tender. |
| 4.(j) | Signed copy of tender | The tenderers are advised to submit signed copy of tender which shall imply that the tenderer has read the full tender document and shall abide by the same. |
| 4.(k) | Service Set-up | The tenderers should either have a service set-up in Odisha state, or else should provide a declaration to set its service set-up at Bhubaneswar within 1 month of award of work (in case of emerging as successful bidder)
(Document in support of the same is to be uploaded in the e-tendering portal). |
| 4.(l) | Registration Certificate – Shram Suvidha Portal | The tenderers are required to upload the EPF/ESIC registration Certificates issued on Shram Suvidha Portal. |
| 4.(m) | Proof of submission of EPF/ESIC | The tenderers are required to upload at least 2 months of ECR & Combined challan for EPF and Challan for ESIC to the Bank along with their tender. |
| 4.(n) | Proof of Valid Electrical Contractor License issued | The tenderers are required to upload the Valid Electrical Contractor License issued by the local government authorities. |
| 4.(o) | Proof of Valid Electrical permits of the proposed staff for deployment for the said work | The tenderers are required to upload the Valid Electrical permits of the proposed staff for deployment for the said work issued by the local government authorities. |
| 5. | Interested tenderers have to upload relevant documents satisfying all the points as stated above along with techno-commercial (Part-I) bid of tender. The same Eligibility documents and the scanned copy of EMD should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal.
It is to be duly noted that the tender process shall be executed on the MSTC portal through e-Tendering. |
| 6. | In the event of intending tenderers’ failure to satisfy the Bank; the Bank reserves the right to refuse their participation. |
| | Tenders form will be available for downloading w.e.f. January 12, 2024, from 2:00 PM. A pre-bid meeting will be held on February 08, 2024, at 11:00 AM in the Estate Department, RBI Bhubaneswar. |
| | Tenders form can be downloaded for viewing from RBI website www.rbi.org.in or www.mstcecommerece.com/eprocn. The pre-Qualification papers and scanned copy of proof of EMD payment should be uploaded with Techno Commercial Bid (Part-I) on the MSTC portal. The Demand Draft or Bank Guarantee for EMD should reach in original in a sealed envelope to Estate Department, Reserve Bank of India, Bhubaneswar by 02:00 PM on February 20, 2024. If paid through NEFT, the NEFT receipt should be uploaded along with pre- qualification documents. |
| 7. | Interested vendors/firms can participate in e – Tender after getting registration with www.mstcecommerece.com/eprocn). Online Part I – Techno-Commercial Bid and Part II – Price Bid shall be opened through www.mstcecommerece.com/eprocn and applicable transaction charges have to be paid by the firm. |
| 8. | Tender in prescribed format shall be uploaded on MSTC website. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work, tenderers' covering letter only.
The EMD of ₹88,360/- (2% of estimated cost) should be submitted through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01, Branch Name – Bhubaneswar Or by a demand draft issued by a Scheduled Bank in favor of ‘Reserve Bank of India, Bhubaneswar’ Or in the form of an irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with pre-Qualification documents.
Part-II of the tender will contain no conditions but Tenderer’s Price Bid, Bank's Schedule of quantities, if any, only. |
| 9. | The schedule of the tender is as follows: |
| | Activity | Tentative date |
| a) | Date of intimation on the Website, Newspaper and MSTC portal | January 12, 2024 |
| b) | e -Tender no. | RBI/Bhubaneswar Regional Office/Estate/21/23-24/ET/373 |
| c) | Mode of Tender | e- Procurement System
(Online Part I – Techno-Commercial Bid and Part II – Price Bid through www.mstcecommerece.com/eprocn) |
| d) | Estimated Cost | ₹44,18,000/- |
| e) | Date of NIT (along with complete tender) available to parties to download- Tender activation on portal-Tender ‘Live’ for all | January 12, 2024 @ 2:00 pm onwards |
| f) | Date & time for start of Off-line Pre-bid meeting | February 08, 2024 @ 11:00 am |
| g) | Earnest Money Deposit | ₹88,360/- (2% of estimated cost) |
| h) | Tender Fees | Nil |
| i) | Transaction Fee
Please note that the vendors will have the access to online e-tender only after payment of transaction fees online. | As charged by MSTC Ltd. Payment of transaction fees will be paid online through MSTC payment gateway. |
| j) | Last date of submission of EMD in the Estate Department of RBI, Bhubaneswar | February 20, 2024 @ 02:00 pm |
| k) | Start Bid date - Date of Starting of e- Tender for submission of online Techno- Commercial Bid and Price Bid at www.mstcecommerce.com/eprocn | February 10, 2024 @ 06:00 pm |
| l) | Close Bid date - Date of closing of online e – tender for submission of Techno- Commercial Bid & Price Bid | February 20, 2024 @ 02:00 pm |
| m) | Part I Bid opening date | February 20, 2024 @ 03:00 pm |
| n) | Part II Bid opening date | Shall be informed separately to parties |
| 10. | Part-I of the tender will be submitted by the Tenderers in MSTC portal. The same will be opened by RBI on February 20, 2024 @ 03:00 pm. Those tenderers, who would like to depute their representatives, may depute their representatives to Estate Department, Reserve Bank of India, Bhubaneswar for the same. Part II of the tender will be opened later. Due intimations will be given for the same. |
| 11. | The Bank shall obtain reports on the past performance of the tenderer from his clients and bankers. The Bank shall evaluate the said reports before opening of Part-II of the tenders. If any tenderer is not found to possess the required eligibility for participating in the tendering process at any point of time and / or his performance reports received from his clients and / or his bankers and found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the tender. The Bank is not bound to assign any reason for doing so. |
| 12. | The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. |