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Date : Jan 16, 2024
Empanelment of Contractors (and Suppliers) for Civil, Electrical and Other Works for Specific Trades & Categories, Bhubaneswar

Reserve Bank of India, Bhubaneswar invites applications for empanelment of contractors / suppliers under various categories for maintenance / renovation works in its Office and Residential Premises at Bhubaneswar.

2. The Empanelment shall be carried out for different categories under each trade based on the estimated cost of work/ supply. There are four categories based on the estimated cost of work/ supply, as detailed below:

Details of Categories
Category-I – For works/ supply costing up to ₹2 lakhs.
 
Category-II - For works/ supply costing above ₹2 lakhs and up to 10 lakhs.
 
Category-III – For works/ supply costing above ₹10 lakhs and up to ₹25 lakhs.
 
Category-IV– For works/ supply costing above ₹25 lakhs and up to ₹50 lakhs.

a) List of Trades (Category wise) - Civil

Sr. No. Trades Categories
I II III IV
Up to ₹2 lakhs ₹2 lakhs to ₹10 lakhs ₹10 lakhs to ₹25 lakhs ₹25 lakhs to ₹50 lakhs
1. Civil and interior works including sanitary and plumbing work / structure rehabilitation work / carpentry and furniture / wooden glass panel repair work etc. x x x  
2. Painting works / recovery painting of Bank’s building and colonies. x x x  
3. Bituminous carpeting / re-carpeting including road repair etc.        
4. Specialized Waterproofing        
5. Steel Fabrication x x   x
6. Pest control / Pesticide and Anti-termite treatment x     x
7. Supply of wooden and Steel office furniture and Modular workstation        
8. Supply / cleaning of carpets / chair / sofa / venetian blinds etc.        
9. Disposal of waste materials (wooden / paper / electronic etc.), lifting and cleaning of garbage in office premises and residential quarters. x   x x
10. Horticultural / gardening/ landscaping maintenance work including supply of seeds/ pots/ seedlings etc. for horticultural work        

b) List of Trades (Category wise) – Electrical

Sr. No. Trades Categories
I II III IV
Up to ₹2 lakhs ₹2 lakhs to ₹10 lakhs ₹10 lakhs to ₹25 lakhs ₹25 lakhs to ₹50 lakhs
1. Electrical works (repairing & renovation in office building and residential colonies). x x    
2. Supply and installation of Air conditioning units (Window, split, tower, ductable, cassette, package etc.)        
3. Maintenance of Air Conditioning units (Window, split, tower, ductable, cassette, package etc.) for all brands.       x
4. Supply / installation / maintenance / servicing of water purifiers, water coolers, etc.       x
5. Telephone wiring works / maintenance of EPABX system and telephone lines, supply of telephone instruments.     x x
6. Supply/ maintenance of Electrical Chimney     x x
7. Supply of electrical/ electronic gadgets viz. TV sets, refrigerator, washing machine, microwave, geyser, induction heater, water heater, UPS, Inverter, Batteries etc.       x
8. Illumination of office building and residential colonies on various occasions     x x
9. Supply / installation / maintenance of Surveillance / CCTV system/ Audio / video / conference systems etc.     x x
10. Servicing / maintenance of HT panels, LT panels, Substation equipment, etc.     x x
11. Supply / installation / maintenance of automatic sliding gate, boom barrier, flap barrier etc.     x x
12. Repairs / Maintenance / servicing / supply of spares for HVAC equipment such as AHUs, Blowers, Cooling towers, Ducting System, Pumps, Valves etc.     x x
13. Repairs / Maintenance / Supply of spares for Signage Boards such as Neon signage, LED signage etc.     x x
14. Supply / Repairs / Maintenance of Security equipment such as HHMD, DFMD, Night vision binoculars etc.     x x

c) List of Trades (Category wise) – Integrated Civil & Electrical

Sr. No. Trades Categories
I II III IV
Up to ₹2 lakhs ₹2 lakhs to ₹10 lakhs ₹10 lakhs to ₹25 lakhs ₹25 lakhs to ₹50 lakhs
1. Renovation work for Civil & Electrical (for Office Building and Residential Colonies) x      
2. Supply and maintenance of Gym Equipment (both indoor and outdoor)       x
3. Supply, Repairs & Maintenance of automatic sliding door, video door phone etc.     x x

d) List of Trades (Category wise) – P&Sy Cell

Sr. No. Trades Categories
I II III IV
Up to ₹2 lakhs ₹2 lakhs to ₹10 lakhs ₹10 lakhs to ₹25 lakhs ₹25 lakhs to ₹50 lakhs
1. Supply/ Installation / Maintenance of Firefighting equipment i.e., Fire alarm, wet/ dry riser, fire extinguisher etc.       x
2. Supply / Installation / Maintenance of firefighting system / sprinkler system.       x

‘x’ - Indicated above is NOT APPLICABLE for the prescribed trade/ category

Interested contractors or suppliers may apply for empanelment for single or multiple traits among the available ones (ones which are kept EMPTY in above trade/ category cells) as provided in the document. Contractors fulfilling the pre-qualification criteria can collect application forms from Estate department, RBI Bhubaneswar by furnishing documentary evidence in support of their required eligibility and in the event of the failure to do so the bank reserves the right to refuse issuance of bank application forms.

3. Pre-qualification criteria

Sr. No. Criteria Particulars
1. Duration of Prior Experience Should have minimum 5 years of experience of executing similar works (during last 5 years ending June 30, 2023). Applicants should furnish their Client lists showing the details of work carried out by them during the last 5 years. The list shall include details such as Name of the Client, Value of work executed, Date of Start and Finish of the work, Reasons of delay, if any etc. The Applicant should submit documentary evidence in support of minimum experience of 5 years (i.e. the firm should have undertaken work in June 2018 or earlier).
2. Minimum value of each completed work (Qualifying)

Three similar completed works each costing not less than
(OR)
Two similar completed works each costing not less than
(OR)
One similar completed works each costing not less than
Category I
Up to ₹2 lakhs
Category II
₹2 lakhs to ₹10 lakhs
Category III
₹10 lakhs to ₹25 lakhs
Category IV
₹25 lakhs to ₹50 lakhs
₹80,000/-

₹1 Lakh

₹1.60 Lakh
₹4 Lakh

₹5 Lakh

₹8 Lakh
₹10 Lakh

₹12.50 Lakh

₹20 Lakh
₹20 Lakh

₹25 Lakh

₹40 Lakh
3. Turnover Should have an annual turnover of amount equal to 100% of the upper limit of the respective category for which Empanelment is sought or more during the last three financial years ending March 31, 2023 i.e., 2020-21, 2021-22 & 2022-23. (Audited balance sheet duly certified by a Chartered Accountant along with supporting Financial statements shall be submitted)
4. Solvency Should furnish solvency certificate issued by the Applicant’s banker (Proforma attached)
5. Service Setup Full-fledged service setup should be available for the specified job either at Bhubaneswar or at nearby city/place where from required quality after sales services can be regularly provided.
6. Copies of valid license Must have valid licenses for related trades as applicable, PAN, GST Registration etc. with respective registering authorities.
* Similar Works means – the details of works specified against each trade.

4. Interested Contractors/ Suppliers may collect the Application Form from the office of Regional Director, Reserve Bank of India, Estate Department, Main Building, 2nd floor, Pandit J. N. Marg, Bhubaneswar-751 001 on any working day from January 16, 2024, to February 05, 2024 during 10:00 AM to 5:30 PM, or they may visit website http://www.rbi.org.in for full details and downloading the application form.

5. Interested applicants may apply for Empanelment for single or multiple trades and either in any or all categories. Even in case of an applicant intending to apply for more than one trade/ category, it/ he/ she may submit single/ consolidated application but with all relevant documents. The applicants are required to write the name of Trade(s)/ Category (es) for which application is to be submitted in single envelope containing the PQ documents and also on top of the forwarding letter.

6. The interested applicants should submit following documents to the office of the Regional Director, Reserve Bank of India, Estate Department, Main Building, 2nd floor, Pandit J. N. Marg, Bhubaneswar-751 001 on or before 05:00 PM on February 15, 2024.

(a) The required documentary evidence in support of the applicant’s possessing the required Pre-Qualification for Empanelment, as specified above, along with a forwarding letter in a sealed cover super scribing

“Empanelment of Contractors/ Suppliers – Pre-Qualification Documents”
For Trade _________________& Category (es) __________________________

(b) Duly completed application form along with the required documents in sealed cover super scribing “Empanelment of Contractors/ Suppliers - Application Forms

7. The envelope containing documentary evidence in support of the applicant’s possessing the required Pre-Qualification for Empanelment, as specified above, shall be opened not before February 15, 2024. However, during scrutiny, if any of the applicant is found not to possess the required pre-qualification or to have submitted false/ incorrect information, his application will be liable for rejection. Applications of only those applicants who fulfill the specified Pre-Qualification Criteria and submit the required documents shall be processed further.

8. Regarding Client’s certificate, for works carried out for Govt./ Public Sector companies, the certificate should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank. For works carried out for private companies, Copy of TDS must be submitted along with the client certificate for proving the credentials/contract amount. The Bank reserves the right to independently verify the client’s/ Banker’s reports.

9. The panel shall remain valid up to December 31, 2026 (Panel year 2023-26) from the date of coming into existence subject to periodical review of performance as specified.

10. The Bank reserves the right to reject any or all the applications without assigning any reason thereof.

Note: Already empaneled contractors are also required to submit application afresh.

Regional Director
RBI, Bhubaneswar

Place: Bhubaneswar
Date: January 16, 2024




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