The captioned meeting was held on January 10, 2024 at 11.00 am in College of Agricultural Banking, Pune. The meeting was chaired by Smt Anjali Karyekar, Assistant General Manager.
2. (a) List of Bank Officials who attended the meeting: -
3. At the outset, the Chairman welcomed the participants and advised them to put forth their doubts / queries, if any. The various aspects of the tender and the Bank’s requirements were explained to the representatives and they were also advised to register their Company/ Individual/ Firm/ Contractor on the MSTC Portal – latest version in order to bid for the tender. Bidders were informed to put forth their queries on Premises section generic mail ID till 05:00 PM on 11.01.2024. All the participants were informed to go through the entire document carefully.
4. Queries raised during the meeting and clarifications provided are as follows:
| Sr. No. | Page No/ Tender Clause No. | Query raised by Vendor | Clarifications |
| 1 | 12.10 a | Bank Guarantee towards defect liability period and committed CAMC period should be 20% of the project cost or of the CAMC cost? | BG towards DLP shall be @20% of project cost |
| 2 | Clause 27 | Can we form consortium to participate in this tender | No |
| 3 | 12.9 | Requesting a waiver of EMD for MSME/SME vendors, in accordance with government norms. | No |
| 4 | 12.9 | Instead of NEFT mode, EMD in the form of Bank Guarantee as mentioned in Annex IV is allowed? | Yes |
| 5 | 6.0 | Regarding the specified make, which includes both higher-end and lower-end Chinese options, is there any flexibility to consider equivalent alternatives while maintaining the same specifications? This would enable us to provide quotes for other reputable makes that offer excellent quality, if not possible to add equivalent word, kindly add UNV in make list. | Use of equivalent alternative make/s, as per technical specifications and with one of the specified certification for the particular spares is permitted. |
| 6 | 6.0 | It is requested that the make for CCTV, both active and passive components (e.g., camera and NVR make), should remain consistent. | Yes |
| 7 | 6.1.9 | Kindly consider the inclusion of one manpower on-site cost for a 7-year AMC support. | Already included in BOQ |
| 8 | 12.9 | Confirming that the route of the cable path falls within the RBI scope. | No |
| 9 | 9 | As per heading mention in tender design, supply, ITC Tomorrow, our presales team will conduct a site survey to better understand your requirements and design the BOQ accordingly. | Survey of site can be done by bidder representative. |
| 10 | | UPS/electrical power points should be included in the RBI scope. | No |
| 11 | | Clarification on whether any civil/carpenter work, aside from digging, is within the RBI scope | No |
| 12 | | It is not feasible to combine the cable tray cost with the cabling cost, as both OEMs have different part codes and HSN codes. Kindly provide the quantity of cable tray separately. | Quantity of cable tray is very less hence not to be billed, it’s cost is to be adjusted in cable supply and laying cost. |
| 13 | | During our site survey, we observed a mismatch between the BOQ mentioned in the RFP and the actual requirements. | Any additional quantity executed as per site requirement with prior approval will be as extra/variation item. |
| 14 | | Due to point no 8 & 9 required extension for submission of bid for minimum 10 days | Yes |
| 15 | | It is not feasible for us to change the supply payment terms and reduce the security deposit by 20%, as this is practically not possible. | Not acceptable |
| 16 | | Some OEMs have a delivery lead-time exceeding 4 months. Requesting an extension to complete the project. | Extension of time for completion of work without LD can be granted for valid reasons. |
| 17 | 1/4 | We request you to relax the experience criteria to 3 years in lieu of 5 years | Not Accepted |
| 18 | 2/4 | We request you to consider the experience for SITC of CCTV system, and not limited to only IPCCTV system. | Not acceptable |
| 19 | 4/9 | We request you to extend the bid submission date by 15days | Please see tender opening date on our website and MSTC. |
| 20 | 120/7, 8, 10 | Please include prama Hikvision as the approved make and model list. | Use of equivalent makes is acceptable. |
| 21 | 95/6.2.4 | Please consider the Server/VMS based solution | As per given technical specifications. |
| 22 | | In Approved Make, CP Plus brand to be included for IP Cameras and Camera lenses. CP Plus is mentioned for NVR only. | Equivalent makes are acceptable. |
| 23 | | For OEM MAF, Network products are also mentioned. Sometimes, it is difficult to get direct MAF from OEM for Network switches. so request you to cancel MAF for Networking products. keep MAF for CCTV products only. | MAF for networking products can also be obtained from dealer/distributor of network switches. |
| 24 | 12.10 | In clause no. 12.10 it is mentioned that Bank Guarantee towards defect liability period and committed CAMC period a. After completion of the work, the tenderer shall furnish an amount equal to 20% (twenty percent) of the contract value for the work in the form of a Bank guarantee.
Query: 20% Bank guarantee will be too high.. General trend is upto 5-10%. Request you to do the needful. | BG towards DLP shall be @20% of project cost |
| 25 | 27-3.1. | Letter of OEM possible only NVRs and Cameras. Network Switches and storage of OEM letter not possible. So kindly consider OEM letter only for NVRs and Cameras. | MAF for networking products can also be obtained from dealer/distributor of network switches. |
| 26 | 1 - 4. | We are empanel vendor for supply and Installation of CCTV systems in SBI LHO Mumbai and doing work of above 80% of your estimate cost in one financial year but not in single branch, Its more than one branch please consider. | Eligibility shall be as per PQ criteria conditions in tender |
| 27 | 120 - 6. | Point no. 1 and 7 make are not same brand.
NVRs and Cameras Make must be same brand. | Acceptable |
| 28 | 120 - 6. | In point no. 5 D-Link make not listing.
Layer -2 and Layer -3 Network switches must be same Make. | Acceptable |
| 29 | 91/ 6.2.1, 6.2.2, 6.2.3, 6.2.4 | We request to clarify if up to 1/10000 /sec is also acceptable. Many OEMS have different shutter speed depending on the sensor used and hence range is different for many OEMs. | As per tender technical specifications |
| 30 | 91/ 6.2.1 | We request to please accept 3 MP resolution, it will not impact the result and also seeing the premise the requirement of long lanes can easily be met using 2/3MP camera. This will also allow more OEMs to participate in tender | As per tender technical specifications |
| 31 | 91/ 6.2.1 | Please clarify whether AI based analytic s required as the standard followed by RBI across | As per standard analytics available in NVR based system given in tender technical specifications |
| 32 | 93/ 6.2.2 | These days camera are capable enough to do edge analysis, we request to give option of having analytics on edge as well ro do AI based analytics. | As per standard analytics available in NVR based system given in tender technical specifications |
| 33 | 94/ 6.2.3 | These days camera are capable enough to do edge analysis, we request to give option of having analytics on edge as well ro do AI based analytics. | As per standard analytics available in NVR based system given in tender technical specifications |
| 34 | 95/ 6.2.4 | We request to include AI based analytics in dome camera as well for better system result. | As per standard analytics available in NVR based system given in tender technical specifications |
| 35 | 120/Approved makes CCTV | Please add CBC GANZ | Use of equivalent alternative make/s, as per technical specifications and with one of the specified certification and equivalent cost for the particular spares is permitted |
| 36 | 120/Camera Lens | Please add CBC Computar | Use of equivalent alternative make/s, as per technical specifications and with one of the specified certification and equivalent cost for the particular spares is permitted |
| 37 | 120/Joystick | Please add CBC GANZ | Use of equivalent alternative make/s, as per technical specifications and with one of the specified certification and equivalent cost for the particular spares is permitted |
| 38 | 90 to 94/ Camera Lens | Please make it 2.7 to 13.5 mm instead of 3.5 to 9 mm | Acceptable |
| 39 | 90 to 93 / Certification | Please consider the optional choice or make it BIS approved as in India BIS is considered equivalent to UL | Use of equivalent alternative make/s, as per technical specifications and with one of the specified certification including BIS and equivalent cost for the particular spares is permitted for all spares |
| 40 | 90 to 95/Memory card slot | Please consider storage upto 256 GB | Acceptable |
| 41 | 93/Data security | Please consider the equivalent firmware also | Acceptable |
| 42 | | Camera distribution as per the nos of nvr : need details | All cameras on 128 Channel NVR in hot standby mode. 32 Channel NVRs will be used for viewing purpose only. |
| 43 | | Also same with nos of display as per the nos of camera | Details will be provided at the time of execution. |
5. The bidders are requested to submit the bid after considering the clarifications given in the above minutes. (A duly signed /stamped copy of this Minutes of Meeting should be uploaded). All vendors are advised to do a site visit to acquaint themselves with the security requirements while working in RBI Premise. The Bidders were advised not to submit the Price Bid along with PART I, otherwise, tender will be rejected. It was reiterated that this is supplementary to the tender document and will form part of the tender. In case there is any conflict between the tender document and the corrigendum, the latter shall prevail.
6. Rest of the terms, conditions and specifications of the bid document shall continue to remain same. Submission of bids shall be construed to be in conformity to the bid document and clarifications. The Bank will not be bound to entertain any further query/clarification from any bidder/contractor in future.