RBI/ThiruvananthapuramRegionaloffice/HRMD/1/23-24/ET/395[UnarmedSecurityGuards2024-2025] The Pre-bid meeting for the captioned tender was held on February 14, 2024 from 11.00 hours to 11.30 hours, chaired by Shri Haridas P G, Assistant General Manager. Officials from Human Resource Management Department and representatives of prospective bidders participated in the meeting. Assistant General Manager welcomed the participants (List attached – Annexure P) to the meeting and invited queries from the prospective bidder regarding the captioned tender. The queries raised by the prospective bidders during the meeting, over telephone and email along with the Bank’s clarifications, comments, corrections and additions are tabulated below. | No | Query | Clarification, Comments, Corrections and Additions | | 1 | Whether wages are to be paid to the staff based on DGR guidelines | Para ‘4.16’ of the tender document may be referred to. The latest DGR wage rates, which are effective from October 01, 2023, may be borne in mind while quoting rates. The documentary proof of payment of DGR wages to their employees will be obtained by the Bank for processing contractor’s monthly invoices. DGR wages as mentioned in the tender document represents all components ranging from serial numbers ‘(a)’ to ‘(j)’ for the category ‘Security Guard Without Arms (skilled) for ‘Area B’ of the latest DGR notification “NOTICE OF REVISION OF MINIMUM WAGES FOR ONE DAY W.E.F. 01 October 2023”. The limits, applicability and contribution/payment percentage, etc. shall be read in conjunction with latest rules / Acts / regulations and policies as promulgated by Competent Government Authority. | | 2 | Whether the Bank reimburses revision in Minimum Wages as and when the Government of India revises Minimum Wages effective from April and October every year. | Yes, please refer to para 4.50 of the tender document for more details. | | 3 | Whether the Bank reimburses the components that form part of the salary of employees viz. EPF, ESI, Bonus, etc. as and when the Government of India revises Minimum Wages effective from April and October every year. | No, please refer to para 4.50 of the tender document for more details. | | 4 | How to quote rates in the Financial Bid | The rates (exclusive of GST) are to be quoted in lumpsum under the two rows/fields in the Bank’s e-procurement portal.
a) Serial No. ‘1’ of the Financial Bid is exclusively meant for quoting Basic Wages (BW) including Variable Dearness Allowance (VDA) per Annum for the unarmed security guards deployed for the entire 12 months based on the estimated annual duties (11,576 duties). The bidders shall keep in mind the applicable minimum wages effective from October 2023. The current Basic wage plus VDA as notified by the Central Labour Commissionerate, Govt. of India under the category ‘WATCH AND WARD (without arms) for ‘Area B’ is ₹832.00 per duty. The bidders shall refer to Part-I of the document for more details.
b) Serial No. ‘2’ of the Financial Bid is exclusively meant for quoting Annual Service Charges of the bidder which shall also be inclusive of the following: - All components of wage structure, excluding the charges for Basic Wages plus VDA components which must be quoted under Serial No. ‘1’, as per latest DGR notification available as on date (effective from October 2023).
- All statutory charges viz. Employer’s EPF and ESI contribution, Bonus to Employees, other DGR wage components, levies, duties, etc. and their possible escalation in future. The bidders shall keep in mind the applicable rates, limits and other criteria as per various statutes viz. Employees' Provident Fund and Miscellaneous Provisions Act, 1952, The Employees State Insurance Act, 1948, The Payment of Bonus Act, 1965, etc. and their rules, regulations, latest notifications, etc.
- All expenses related to the supply of all accessories / Uniform / duty mobile phone / equipment to be provided to the security guards.
- Overtime wages / charges, if any, payable.
- Overtime wages, if any, to be paid for deploying guards on specified National Holidays, etc.
- Any such expense which form part of the Contractor’s obligations as per the tender document or obligation(s) which is/are statutory in nature.
| | 5 | Whether the bidders can offer ‘zero’ in any of the fields of the Price Bid | Please refer to para ‘3.20’ of the tender document. Bidders offering ‘zero’ or irrational quotes shall be liable for disqualification. However, variation in bidder’s offer from that of the Bank’s estimate with respect to any of the fields of Part-II – Financial Bid (Price Bid) due to difference in method of round-off or difference in method of estimation but adhering to the tender conditions, shall not be treated as an irrational quote. | | 6 | Short description provided in the Financial Bid | The description provided in the user interface of the Bank’s e-procurement portal, against the two price fields shall be considered as ‘short description’ due to character limit and symbol restriction. The bidders shall refer to Part-II-Financial Bid of the tender document for detailed information before quoting. | | 7 | Is ESI/insurance mandatory for all the staff under the contract? | Para ‘4.3’, para ‘4.16’ and para ‘4.10’ of the tender document may be referred to. | | 8 | Please confirm whether leave as per act will be provided by RBI. Also, please confirm whether NFH (Double wages) will be provided by RBI | Para ‘4.1’, para ‘4.3’ and para ‘5.6.5’ of the tender document may be referred to. It is reiterated that the personnel deployed by the contractor will be the employees of the contractor for all intents and purposes. They shall not have any claim or right against the Bank, nor can they claim any Association / rights as an employee of the Bank. Hence, the possible expense, if any, in this regard may be incorporated under Serial No. ‘2’ of the Financial Bid by the bidder. The duties as per the scope of work shall be ensured by the contractor. Provision of Leave, Overtime Wages, Double the wages for National / Festival holidays, etc. shall be the responsibility of the contractor based on applicable statutes and the deployment of adequate relievers shall be the responsibility of the contractor only. Any additional cost in this regard may be incorporated by the bidder under Serial No. ‘2’ of the Financial Bid. | | 9 | Is Bonus applicable to all employees? | Para ‘4.1’, para ‘4.3’, para ‘5.6.5’ and para ‘6.3’ of the tender document may be referred to. The possible expense, if any, in this regard under Serial No. ‘2’ of the Financial Bid may be incorporated by the bidder. | | 10 | Is worker compensation policy applicable? | Para ‘4.3’ and para ‘4.10’ of the tender document may be referred to. | | 11 | As per the Gratuity Act, every employee who has worked for over 4.8 years will be eligible for the same. Whether RBI reimburses gratuity amount wherever applicable? | Para ‘4.1’, para ‘4.3’, para ‘5.6.5’ and para ‘6.3’ of the tender document may be referred to. It is reiterated that the personnel deployed by the contractor will be the employees of the contractor for all intents and purposes. They shall not have any claim or right against the Bank, nor can they claim any Association / rights as an employee of the Bank. Hence, the possible expense, if any, in this regard under Serial No. ‘2’ of the Financial Bid may be incorporated by the bidder. | Shri R Rajasekar, Assistant Manager thanked all participants for attending the meeting. The Meeting came to an end at 11.30 hours. Please note: (i) This document (minutes of the Pre-Bid Meeting) shall form a part of the tender. (ii) Rest of the terms and conditions and specifications of the bid document shall continue to remain the same. (iii) The above amendments/ clarifications are issued for the information of all the intending bidders. (iv) The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above. GM (O-i-C) Kerala and Lakshadweep
Annexure P List of Participants | SL No. | Name of the Service Provider | Name (s) of the Representative | | 1 | 4M Security and Allied Service Pvt. Ltd. | Shri B Krishnankutty | | 2 | Private Eye Pvt. Ltd. | Shri M Pradeep, Shri Alex Nelson | | 3 | Lion Protective Force | Shri B R Nair | | 4 | Delta Security Services | Shri Krishnakumar V K, Cap. Radhakrishnan Nair V | | |