Pre-bid meeting of the captioned e-tender no. RBI/Chandigarh/Estate/8/23-24/ET/489 was held at 11.00 AM on February 27, 2024 at 3rd floor, Conference room, RBI Chandigarh. It was attended by the following RBI officials and the representatives of the following intending bidders / firms: a) RBI Officials: -
Shri Sharvan Kumar (Assistant Manager) -
Shri Amit Kumar (Assistant Manager) -
Smt Shaifali Tarnach (Assistant Manager) -
Shri Utkarsh Awasthi (Assistant Manager) b) Representatives of the intending bidders / firms -
Tiwari & Co. -
Firstman Management Pvt. Ltd. -
Rakshak Securities Pvt. Ltd. -
BCL Secure Premises Pvt. Ltd. -
Rudra Security & Maintenance Services 2. The queries raised by the intending bidders & clarifications given by the Bank’s officials are tabulated below: | Sr. No. | Queries | Comments | | A | Whether old, existing solvency certificate of the firm may be provided? | As per Para 3.8 - Banker Details and Banker’s Financial Credibility Certificate under Section III - General Instructions to Bidders- Eligibility criteria of the tender document, “The Agency should furnish the above-mentioned certificate issued by the applicant’s banker, specifically for the work, for an amount equivalent to annual value of the work estimated to be ₹1,26,00,000/- (Rupees One Crore Twenty-Six Lakh only)”. | | B | Whether Client/ Performance certificate in any other format be submitted? | As per Annexure- X (Client’s certificate regarding performance of company/agency/firm providing housekeeping services) of the tender document, "The performance/ completion certificates obtained from other clients can be in any format other than the one specified above, but the certificates should mandatorily contain the information sought above. If the certificates uploaded are not able to establish the information sought above, those will not be accepted." | | C | On what basis the cost of cleaning material will be reimbursed? | The amount of the Cleaning Material will be reimbursed by the Reserve Bank of India, Chandigarh Office, based on the submission of the bill on actual basis, after verification. | | D | Is there any Exemption for MSME in EMD? | As per Para 9.2 "EMD as Tender Security and Transaction Fee" under Section III - General Instructions to Bidders, “Tenders without EMD will not be accepted under any circumstances. MSE tenderers are also not exempted from depositing EMD”. | | E | Shall the amount of Cleaning Material to be quoted in Tender? | No amount, except the value of Service Charges (in %) is to be quoted in the Price Bid. | 3. The meeting concluded at 11:30 PM. 4. These minutes of pre-bid meeting shall form the part of bid document. 5. All other terms and conditions of the tender shall remain same. 6. The above clarification is issued for the information of all the intending bidders. 7. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/clarifications given above. | |