Minutes of Pre-Bid Meeting Reserve Bank of India invites competitive e-tenders/ e-bids for “Renovation of office space for College of Supervisors (CoS) at C7 1st and 2nd floor of BKC Office Building (Including Civil, MEP, HVAC, Electrical and Allied Works) at Reserve Bank of India (RBI), Mumbai” from eligible bidders. The work is estimated to cost ₹4.31 crore and the completion period is 4 months. The Bidder who fulfils the following minimum pre-qualification criteria shall be eligible to participate in tendering process. PRE-QUALIFICATION CRITERIA | A | Composition of the firm/organization | Details of Registration of the firm /organisation-whether Sole Proprietorship/ Partnership firm /Private Limited/ Limited or Co-operative Body etc. - Name of Registering Authority, Date, and Registration number, etc. | Bidder should fill up information in Format 1 annexed hereto and submit along with the following supporting documents.
(i) Copy of registration certificate.
(ii) Copy of the Articles of Association/ Power of Attorney/other relevant document
(iii) Copy of Goods and Service Tax registration certificate
(iv) Details of registration of labour along with EPF and ESI documents if any. | | The Bidder should have valid Goods and Service Tax registration | | B | Duration of past Experience | The bidder should have minimum 5 years of experience of executing similar type of work/s*. Bidder shall submit the documentary evidence in support of minimum experience of 5 years. (i.e. the bidder should have undertaken similar work/s* i.e on or before September 30, 2019.) | (i) Bidder should fill up the information in Format 2 annexed hereto indicating client-wise names of similar work(s), awarded and actual cost(s), completion date stipulated in contract and actual date of completion date, etc. and should submit along with the documentary evidence as proof of minimum 5 years of experience of completed similar work/s * viz. copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector companies / Private Limited Companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed.
(ii) Bidder should also fill up the information about similar work/s* in-progress in the Format 2A annexed hereto
(iii) The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre, should also be given. | | C | Minimum value of each completed similar work/s (qualifying) during specified period. | The bidder should have experience of successfully completed similar work/s * during last 5 years ending on September 30, 2024, should be either of the following:
i) Three similar completed works* each costing not less than the amount equal to 40% of the estimated cost.
or
ii) Two similar completed works * each costing not less than the amount equal to 50% of the estimated cost.
or
iii) One similar completed work * costing not less than the amount equal to 80% of the estimated cost. | Bidder should fill up the information in Format 3 annexed hereto and submit along with the following documents as proof of having successfully completed similar work/s *.
(i) Copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector/private limited companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works.
(ii) Client certificate/s for each of the qualifying work as per the Format 3A of Annexure-I hereto. | | D | Annual financial turnover | Bidder should have had an average annual financial turnover of Rs. 4.31 crores during the last three consecutive financial years ending 31st March, 2024.
The bidders should have positive net worth as per the latest audited financial statement.
The net worth is defined as Share capital + Reserves & surpluses. | Bidder should fill up the information in Format 4 annexed hereto and submit along with the following documents
(i) Copies of Audited financial statements/ accounts of the business of the bidder duly certified by a Chartered Accountant indicating the turnover for financial years referred in the format 4 of Annexure-I.
(ii) Copies of the Income Tax Clearance Certificates / Income Tax Assessment orders duly certified by a Chartered Accountant as a proof creditworthiness | | | Solvency Certificate | Should furnish solvency certificate issued by the bidder’s Banker specifically for the purpose of work for an amount equal to estimate value of work. | Bidder should submit Banker’s/ Solvency certificate as per Format 5 of Annexure I from their Banker | | E | Office Setup | The Bidder/Interior Contractor/vendor should have Full-fledged office at Mumbai/Thane/New Mumbai. | The supporting documents of showing registered address of local office setup shall be provided by the prospective bidders. | | F | Previous Transgression / Blacklist/ debarred | The bidder should declare that no previous transgression/blacklist/debarred occurred in the last five years period ending on September 30 ,2024, with any other company/entity in any country in respect of any corrupt practices or any other reason, (as the case may be) envisaged hereunder or with any Public Sector Enterprise in India or any Government Department in India that could justify bidder’s exclusion from the tender process, for which, the bidders are required to submit the affidavit/letter of undertaking (Annexure 13).
The bidder agrees that if it makes incorrect statement on this subject, bidder can be disqualified from the bidding process or the contract, if already awarded, can be terminated for such reason. | Note: (i) *Similar works means renovation works involving civil Interior, Plumbing & Sanitary, Electrical and HVAC for office buildings/commercial premises. (ii) Components of work executed other than those included in definition of similar work shall be deducted while calculating cost of similar work. Bidder shall submit break-up cost of work given by the client in support of this. (iii) In respect similar work completion certificate(s), client certificate(s) shall also accompany copy of Tax Deducted at Source (TDS) certificates. Bids received without the specified certificates shall be rejected and the Bank shall have the right to verify/ cause verification of authenticity of the said documents whenever felt necessary. (iv) Bank reserve its right to obtain the performance reports from the clients for the qualifying work/s, Banker/s report of the Bidders directly, if so desired. The Bank on its own may also conduct inspection of their work eligible/qualifying works referred by the Bidder in their bid. (v) It is clarified that the work executed by the applicant for their in-house or capital use will not be considered for the purpose of work experience of completion of similar works. (vi) All information called for in the annexed formats should be furnished against the relevant columns in the formats. If for any reason, information is furnished on a separate sheet, this fact should be mentioned against the relevant column. Even, if no information is to be provided in a column, a ‘nil’ or ‘no such case’ entry is to be made in that column. If any particulars/query is not applicable in case of the bidder, it is to be stated as ‘Not applicable’. Tender document shall contain all the enclosures mentioned. SCHEDULE OF TENDER (SOT) | Sr No | Particulars | Details | | 1 | Name of the work | Renovation of office space for College of Supervisors (CoS) at C7 1st and 2nd floor of BKC Office Building (Including Civil, MEP, HVAC, Electrical and Allied Works) at Reserve Bank of India (RBI), Mumbai. | | 2 | e-Tender no | RBI/Mumbai Regional Office/Estate/90/24-25/ET/479 | | 3 | Nature of Work | Execution of Civil, Electrical and other allied works for interior renovation. Please note that the successful bidder shall coordinate with other vendors if any engaged by the Bank for the captioned work for successful completion of overall work. | | 4 | Total Time allowed for completion of the Project | 4 Months (to be reckoned from 14th day of issue of award of work) | | 5 | Estimated cost of the work | ₹4.31 Crore | | 6 | Availability of Tender documents | Bank’s website/MSTC website | | 7 | Date of publishing the NIT on the Bank’s website and MSTC Portal | October 05, 2024 (Saturday) from 11:00 AM onwards | | 8 | Mode of submission - PQC | To be uploaded along with part I of tender documents on MSTC Portal | | 9 | Mode of Submission - Part I and Part II tenders by the eligible bidders. | e-Procurement System
(Online Part I - Techno-Commercial Bid and Part II - Price Bid through (https://www.mstcecommerce.com/eprocn) | | 10 | Date of holding pre-bid meeting | Offline 11.00 AM on October 16, 2024 (Wednesday)
at C-7, 3rd floor, Estate Cell BKC, Reserve Bank of India, BKC office, Mumbai- 400051 | | 11 | Date of uploading of minutes of pre-bid meeting | October 21, 2024 (Monday) | | 12 | Date of Starting of e-Tender for submission of on line Techno- Commercial Bid and price Bid at (https://www.mstcecommerce.com/eprocn) | October 22, 2024 (Tuesday) from 11:00 AM onwards | | 13 | Earnest Money Deposit (EMD) | ₹8,62,000/- (Rupees Eight Lakh Sixty Two Thousand only) in the form of NEFT or DD in favour of Reserve Bank of India, Mumbai, or Bank Guarantee.
The Demand Draft/ Bank Guarantee shall be submitted in sealed cover addressed by name to Regional Director, Estate Cell, Bandra Kurla Complex, C-7, 3rd floor, Reserve Bank of India BKC, Mumbai-400051 so as to reach Estate Cell, BKC, C-7 3rd floor, Reserve Bank of India BKC, Mumbai-400051
NEFT Details
Beneficiary Name- Reserve Bank of India
A/c No – 04861436223
IFSC CODE – RBIS0MBPA04 (5th & second from last digit are zero).
Proof of submission of EMD should be uploaded on MSTC portal. | | 14 | Last date of submission of EMD | October 28, 2024 (Monday) till 2.00 PM | | 15 | Date of closing of online e-tender for submission of Techno-Commercial Bid & Price Bid | 03:00 PM on October 28, 2024 (Monday) | | 16 | Date & time of opening of Part-I (i.e. Techno-Commercial Bid) | on October 28, 2024 (Monday); 03:30 PM onwards
at Estate Cell, BKC, C-7 3rd floor, Reserve Bank of India BKC, Mumbai-400051 | | 17 | Date & time of opening of Part-II (i.e. Price Bid) | The Part II will be opened on the other date which will be communicated to bidders through email. | | 18 | Transaction Fee on MSTC portal | To be paid through MSTC Payment
Gateway/NEFT/RTGS in favour of MSTC Limited or as advised by M/s MSTC Ltd. | |