E-tender no. RBI/Kolkata Regional Office/HRMD/6/24-25/ET/589 The Pre-bid meeting for the captioned E-tender was conducted in Hybrid mode (both offline and Online) at 03:00 PM on December 12, 2024, in the Main Office Premises, Reserve Bank of India, Kolkata. The meeting was attended by four (4) prospective bidders namely M/s Gautam Agencies., M/s Bajrang Pharmaceuticals, M/s Genuine Medico and M/s Hi-Tech Medicos and Officers from CES, RBI, Kolkata viz., Shri. Vikram Kesari Bishoi, DGM, CES; Shri Rajarshi Adhikari, AGM, CES; Smt. Barkha Gupta, Manager, CES; and Shri Ansuman Parya, AM, CES. The Bank’s Independent External Monitors (IEM) viz., Shri Nageshwar Rao Koripalli, IRS (Retd.) and Shri Pramod Shripad Phalnikar, IPS (Retd.) also participated in the pre-bid meeting through WebEx. 2. Following a brief introduction regarding the E-tender, a few queries were raised by the prospective bidders, which were clarified. Summary of the same is as under: | Sr. No. | Query | Clarification / Response given | | 1. | What will be the validity of the Earnest Money Deposit if the same is submitted in the form of Bank Guarantee? | Earnest Money deposit may be submitted in form of NEFT, Demand draft or Bank Guarantee. In case of Bank Guarantee, the validity of the same should be of six (06) months. | | 2. | Whether the orders of medicines will be issued in generic name of the medicines or specific brand name? | The purchase order of the medicines will be issued incorporating specific brand names only. | | 3. | How many dispensaries are there under the purview of Reserve Bank of India, Kolkata RO where the medicines need to be supplied? | There are four dispensaries under Kolkata RO where the medicines need to be supplied, viz.,
a. Dispensary at RBI Main Office Premises
b. Dispensary at RBI Staff Quarters - Dover Lane (Singhi Park)
c. Dispensary at RBI Staff Quarters - Salt Lake and
d. Dispensary at RBI Staff Quarters - Dumdum | | 4. | Whether the order for all the dispensaries will be uniform in terms of medicines or the order may vary? | Orders vary as the dispensaries submit the indents independently considering the demand and existing stock of medicines in their respective dispensaries. Accordingly, separate purchase orders for each dispensary will be issued to the vendor. | | 5. | Shall the bidders be required to submit fresh quote every year? | The tenure of the E-Tender will be from April 01, 2025 to March 31, 2028. The bidders will be required to submit the price quote, i.e., uniform discount rate (UDR) in first year. Subsequently, the contract may be renewed annually for a period of one year at a time, extendable up to a maximum period of two years on same terms and conditions and UDR, subject to satisfactory performance of the supplier. | | 6. | In section IV (i) of the tender document, it is mentioned that the chemist must hold valid licenses as on the date of application in specified forms (Form 20, 20-B, 21, 21-B and 21-C) for various categories of allopathic drugs. Is a vendor required to hold all of the licenses? | Vendors having requisite licenses and the documents as specified in the eligibility criteria of the tender document (Section IV and Form I) will qualify for bidding process. For details vendors are requested to go through the tender document thoroughly and carefully. | | 7. | Can a vendor fall in any category as mentioned in the tender notice i.e., Supplier / stockist / chemist / Druggist? What are the eligibility criteria? | Vendors having requisite licenses and the documents as specified in the eligibility criteria of the tender document (Section IV and Form I) will qualify for bidding process. For details vendors are requested to go through the tender document thoroughly and carefully. | | 8. | What will be the date for signing Integrity Pact? | The Integrity pact will be effective from the date both the parties sign the integrity pact in the prescribed format. One of the important eligibility criteria for the bidder is to submit the signed hard copy of the Integrity pact in a specified bond paper within due date and time. The signing by the Bank will take place on the day of opening of Part-I of the tender, after ensuring the veracity of the submitted pact by the vendor. Therefore, to ensure complete transparency, all the participating Vendors were requested to physically attend the Part-I opening on December 27, 2024 so as to complete the process of signing the Integrity Pact in presence of all the concerned stakeholders. | | 9. | Whether a trade wholesaler may submit application or only institutional suppliers can apply? | Vendors having requisite licenses and the documents as specified in the eligibility criteria of the tender document (Section IV and Form I) will qualify for bidding process. For details vendors are requested to go through the tender document thoroughly and carefully. | | 10. | Will the contract be with L1 bidder only or L2/L3 bidder may get an opportunity to enter into agreement? | Based on the eligibility criteria and technical bid (Part-I), financial bid (Part-II) will be opened and the vendor offering highest uniform discount rate will only be awarded the tender. | 3. All participants were advised to go through tender document and the tentative scope of work in entirety. They were also advised to register themselves on the MSTC portal to be able to take part in the E-tender. Further, participants were advised to contact MSTC personnel for any technical issues regarding registration, bidding etc. on the MSTC portal. In case of any further query, the prospective bidders were advised to get in touch with the contact persons as mentioned in the tender document. 4. Above minutes may be treated as a part of the tender. All terms and conditions of the tender shall remain unchanged. |
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