Addendum Reserve Bank of India, Kochi invites two-part tender (Part-I and Part-II) for Annual Maintenance Contract for Radio Frequency Identification (RFID) based Fixed Asset Management Solution (FAMS) for various inventory items installed at Reserve Bank of India (RBI) Office and Residential Colonies (RCs) located at Kochi through Offline from eligible bidders. | 1.1 | Name of the work: | | | Annual Maintenance Contract (AMC) for RFID based Fixed Asset Management Solution for various inventory items installed at Reserve Bank of India’s and its various residential colonies located at Kochi. | | 1.1.1 | Minimum Eligibility Criteria: | | (a) | Vendor should be in business of providing RFID based Asset management system/ solution at least for the last 3 years as on September 30, 2025 and should have executed similar projects. [Completion certificate of executed work issued by organisation/agency concerned (worth the Estimated cost) shall be submitted.] | | (b) | Vendor should have an annual turnover of amount equal to 100% of estimated cost or more during the last 3 financial years ending March 31, 2025. [Certificate from CA shall be submitted for last 3 financial years (2022-23, 2023-24, 2024-25) of turnover.] | | (c) | Vendor should be registered under appropriate authorities to confirm engagement in the business of providing RFID based asset management system/ solution. [Copy of necessary registration certificate to be submitted.] | | (d) | Vendor should have their own RFID scanners, tag printers etc. to take up the work. (Undertaking to be submitted on letterhead of bidder with necessary details related to make, model no. etc. as specified in Annexure A. | 1.2 The Schedule of Tender is as follows: | A | Estimate cost of the work | ₹1.40 Lakh (Rupees One Lakh and Forty Thousand Only) inclusive of GST
(Inclusive of cost of various types of RFID Tags and service charges) | | B | Mode of Tender | Offline mode. (Physical tender) | | C | Date from which the Tender documents would be available to parties | From October 28, 2025, onwards
Tender document can be downloaded from RBI website https://www.rbi.org.in under head ‘Tender’
or
Can be collected directly from the Estate Department, Reserve Bank of India, Banerji Road, Ernakulam North, Kochi - 682 018
All corrigendum(s)/ addendum(s) and further communication(s), if any, shall be uploaded on RBI website only. | | D | Earnest Money Deposit (EMD) | ₹2,800/- (Rupees Two Thousand and Eight Hundred only).
EMD shall be submitted through NEFT in favor of Reserve Bank of India, Kochi
The proof of NEFT must be submitted to the Bank on or before 14:00 hrs of last date of submission of the Bid.
The account details of NEFT Transaction are as follows:
Beneficiary Name: RBI, Kochi
Beneficiary A/c. No: 186003001
IFSC: RBIS0KCPA01 (Fifth and tenth characters are ZERO)
Note: Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) are exempted from Payment of EMD. However, a copy of Udyam registration certificate shall be submitted along with Part I of the tender.
Please note that EMD will be interest free and will be returned to unsuccessful bidders after the award of Work Order. However, EMD would be returned to the L1 bidder/ successful bidder only after submission of Security Deposit. | | E | Date and Time of Pre-bid meeting | 11:00 hrs on November 18, 2025
Venue: Estate Department, Reserve Bank of India, Kochi | | F | Date & time of uploading the outcome of pre-bid meeting on RBI website in the form of addendum, corrigendum, etc. | 15:00 hrs on November 19, 2025 | | G | Last date & time of Submission of EMD | 14:00 hrs on November 27, 2025 | | H | Last Date for submission of Techno Commercial Bid (Part I) & Price Bid (Part II) | 14:00 hrs on November 27, 2025.
Techno Commercial bid (Part I) along with the proof of EMD remitted and Price bid (Part II) shall be kept in two different sealed envelopes and both the envelopes shall put in a single envelope superscribing the name of the work and name of the tenderer on the envelope.
Signed tender documents may be submitted by dropping them in ‘Quotation Box’ placed at 1st floor of the Office building or may be sent through ‘POST’. The POST shall reach the Bank on or before scheduled time and date for submission. | | I | Date & time of opening of Part-1 (Techno-Commercial Bid) | 15:00 hrs on November 27, 2025 | | J | Date & time of opening of Part-II Price Bids | Part II (Price-Bid) of the tender, of the qualified bidders, shall be opened, on a subsequent date which shall be communicated to the qualified bidders | | K | Security Deposit | 5% of the contract value by successful tenderer | | L | Liquidated Damages | ₹0.25% per week for the delay subject to maximum 10% of the contract amount. | | M | Payment condition | 100% on completion of work as stipulated at clause 3.4. For supply of RFID tags, payment will be made based on the actual count of RFID tags used at the rate quoted by the bidder. | | N | Validity of the Quotation | 90 days from the date of opening of Technical Bid. This period will be further mutually extended, if required. | | O | All disputes arising shall be subject to the jurisdiction | Kochi, Kerala | | P | Address for dispatching the completed bids | The GM(O-i-C),
Estate Department, Reserve Bank of India, Banerji Road, Ernakulam North, Kochi - 682 018 | | Q | Contact person for communication in connection with this Tender | Name & Designation: (a) Ms. Kshipra Ramchandra Kasa, Manager Mobile: 7093939382
(b) Ms. Vineetha V, AM Mobile: 9747207776
Email id: estatekochi@rbi.org.in | | R | Contract period | One-year i.e till December 2026 which may renewed for up to two subsequent years based on the contractor’s performance | | 1.3 | GM(O-i-C), Reserve Bank of India, Kochi reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions. No Bidder shall have any cause of action or claim against the RBI for rejection of his Bid. | | 1.4 | All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will. | The GM(O-i-C),
Reserve Bank of India, Kochi
Estate Department | |