Reserve Bank of India, Hyderabad invites e-Tender through MSTC for Design, Supply, Installation, Testing and Commissioning (DSITC) of Variable Refrigerant Flow (VRF / VRV) technology based air-conditioning system for Auditorium at Main Office Building, Reserve Bank of India, Hyderabad. The e-Tender along with the detailed tender notice is also available at the e-Tendering portal of MSTC Ltd (https://www.mstcecommerce.com/eprocn) under the menu “Tenders”. 2. All interested and eligible companies/firms must register themselves with MSTC through the above-mentioned website to participate in the tendering process. 3. The schedule of e-Tender is as follows: | e-Tender No. | RBI/Hyderabad Regional Office/Estate/30/25-26/ET/832 | | Description of Work | Design, Supply, Installation, Testing and Commissioning (DSITC) of Variable Refrigerant Flow (VRF / VRV) technology based air-conditioning system for Auditorium at Main Office Building, Reserve Bank of India, Hyderabad | | Mode of Tender | e-Tender Online Part I - Techno-Commercial Bid and Part II - Price Bid through https://www.mstcecommerce.com/eprocn | | Estimated Cost | ₹22 Lakh (Rupees Twenty-Two Lakh only) | | Date of NIT (Notice Inviting Tender) available to parties for download | January 14, 2026 | | Pre-Bid Meeting (Offline) | 11:00 Hrs. on January 21, 2026 (Venue: Reserve Bank of India, Estate Department, 1st Floor, Secretariat Road, Saifabad, Hyderabad - 500004).
Note: The participants are required to confirm their participation one day before on email ids estatehyderabad@rbi.org.in, vtirupathirao@rbi.org.in and akkakani@rbi.org.in to make the necessary arrangements. | | Earnest Money Deposit (EMD) | ₹44,000/- (Rupees Forty-Four Thousand only)
from all the bidders in the form of NEFT/ Demand Draft/an irrevocable Bank Guarantee (BG) in Bank’s format as in Annexure-E in favor of Reserve Bank of India, Hyderabad before 13:00 Hrs on January 28, 2026.
Details for NEFT
IFSC Code – RBIS0NEFTHY (fifth digit is zero)
A/c number – 8614038
Beneficiary Name: Reserve Bank of India, Hyderabad
Remarks:
ESTATEDSITC of VRF / VRV Your Firm’s Name
Participants are required to submit the details of EMD made by them via e-mails to estatehyderabad@rbi.org.in, vtirupathirao@rbi.org.in and akkakani@rbi.org.in
Bank Guarantee / DD needs to be submitted in person to Estate Dept., Reserve Bank of India, Main Office Building, Hyderabad, before 13:00 Hrs on January 28, 2026 | | Last Date of submission of EMD | 13:00 Hrs. on January 28, 2026 | | Date of Starting of e-Tender for submission of online Techno-Commercial Bid and price Bid | 18:00 Hrs. on January 14, 2026 | | Date of closing of online e-tender for submission of techno-commercial bid & price bid | 13:00 Hrs. on January 28, 2026 | | Date of opening of Part-I (techno-commercial bid) | 14:00 Hrs. of January 28, 2026 | | Date of opening of Part-II (price bid) | Shall be decided on scrutiny of Part I and shall be intimated to the eligible bidders. | 4. Eligibility Criteria: i. The tenderer should be Original Equipment Manufacturer (OEM) or its Authorized dealer with valid Authorization certificate. ii. The tenderer should have minimum 5 years of experience in the field of undertaking similar works viz. Design, Supply, Installation, Testing and Commissioning (DSITC) of Variable Refrigerant Flow (VRF / VRV) technology based air-conditioning system (works completed before December 31, 2020). iii. The Tenderer should have successfully executed similar works (Design, Supply, Installation, Testing and Commissioning (DSITC) of Variable Refrigerant Flow (VRF / VRV) technology based air-conditioning system) for large office buildings / commercial premises / industrial houses on or after December 31, 2020 individually costing as under (a) Three works each costing not less than the amount equal to 40% of the estimated cost OR (b) Two works each costing not less than the amount equal to 50% of the estimated cost OR (c) One work costing not less than the amount equal to 80% of the estimated cost. iv. Tenderers should have minimum yearly turnover of ₹22.00 lakh during last 3 financial years supported by audited financial statements. v. Tenderers should have complete service setup at Hyderabad/Secunderabad for rendering after sales service. 5. The contractors shall upload the following information/documents on MSTC site for examination by Bank to satisfy about tenderer’s eligibility: | a) | Composition of the firm | Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in details should be uploaded along with name(s) and address (es), of the partner's copy of the Articles of Association/ Power of Attorney/other relevant document. | | b) | Work experience & Completion of similar works of specified value during the specified period | Copies of the detailed work orders for the qualifying works indicating date of award, value of awarded work, time given for completing the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works should be enclosed in proof of the work experience. The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any center, should also be uploaded. | | c) | Credit worthiness of the contractor and their turnover during the specified period | Copies of the Income Tax Clearance Certificates/Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be uploaded in proof of their creditworthiness and turnover for last three years. | | d) | Name(s) and address(es) of the Bankers and their present contact executives | Written Information about the names and addresses of their bankers along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos., etc. of the contact executives (i.e. the persons who can be contacted at the office of their bankers by the Bank, in case it is so needed) should be uploaded. | | e) | Details of Bank account | Full particulars of their bank accounts, like account no. type, when opened etc., should be given. | | f) | Name(s) and address(es) of the Clients and their present contact executives | Written information about the names and addresses of their clients along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos. etc., of the contact executives (i.e. the persons who can be contacted at the office of their clients by the Bank in case it is so needed) should be uploaded. | | g) | Details of completed works | The client-wise names of work(s), year(s) of execution of work (s), awarded and actual cost (s) of executed work (s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), Name(s) and full contact-details of the officers/ authorities/ departments under whom the work(s) was/ were executed should be uploaded. | a) Undertaking for Product & Maintenance Support (Annexure A). b) Client’s certificate & Performance of contractor (Annexure B). c) Bankers' Certificate (Annexure C). d) Power of Attorney for signing of proposal (Annexure D). e) Letter of Authorisation and Maintenance undertaking from the OEMs (Annexure G). f) Undertaking / Declaration / Certificate by the Bidder regarding country sharing land border with India (Annexure H). Note (Regarding client certificate): The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive engineer/Superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates. 6. The Bank shall evaluate the said reports before evaluation of price bid of the e-Tenders. If any Tenderer is not found to possess the required eligibility for participating in the e-Tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the e-Tender. The Bank is not bound to assign any reason for doing so. 7. Tender documents will be available at MSTC website i.e., www.mstcecommerce.com from 18:00 hrs on January 14, 2026. The tender document including all the supporting documents need to be duly stamped and signed by the intending tenderer and upload them on the MSTC portal. After scrutiny of part I of the e-Tender document along with the supporting documents, if any of the firms not found to possess the required eligibility, their e-Tenders will not be accepted by the Bank for further processing. Date of opening of Part-II (price bid) shall be intimated to all the eligible tenderers after scrutiny of Part-I documents. 1. In the event of intending Tenderer’s failure to satisfy the Bank; the Bank reserves the right to reject the bid submitted by them. 8. A pre-bid meeting (off-line mode) of the intending tenderers will be held on January 21, 2026 at 11.00 AM at Estate Department, 1st Floor, Main Office Building, Reserve Bank of India, Hyderabad. All prospective tenderers are required to attend the pre-bid meeting to understand the scope/seek clarification, if any, regarding this tender. No deviation in Bank’s terms and conditions mentioned in the tender shall be accepted. The duly filled in tender documents shall be uploaded on MSTC site till 13:00 Hrs on January 28, 2026. 9. The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason, therefore. Regional Director
Reserve Bank of India
Hyderabad Hyderabad
January 14, 2026 |