E-Tender No: RBI/Bangalore/Estate/264/23-24/ET/359 The ‘Pre-Bid Meeting’ for the captioned work was conducted as per schedule at 2:00 PM, on September 20, 2023, at Meeting Room, 2nd Floor, Estate Department, Reserve Bank of India, Bengaluru. The following staff members of RBI and representative of the prospective bidder were present during the pre-bid meeting: | Sl. No. | Name and designation of the RBI officials | | 1. | Shri. K G Rajesh Kumar, AGM (Estate) | | 2. | Shri. Karan, Manager (Estate) | | 3. | Shri. Mitesh Kumar Singh, Asst. Manager (Tech – Civil) | | 4. | Shri. Sameer Patel, Assistant (Estate) |
| Sl. No. | Name of the prospective bidders | Name of the representative | | 1. | M/s. Lifetime Associates Pvt Ltd | Shri. N. Suriya
Shri. Saicharan Naik |
The following query / issue was raised / discussed during the pre-bid meeting. The clarification given by the Bank with respect to each of this query / issue is as follows: | Sl. No. | Query / Proposal/ Existing condition | Bank’s response / revised condition | | 1. | Whether charges will be paid for repair at site? | If for any reason any equipment is required to be repaired or replaced from the OEM/dealer or in any workshop, the contractor shall coordinate with OEM/dealer if repair is done at site. If equipment is to be shifted to OEM factory, same shall be arranged by the agency. For the same firm shall submit their bill along with original purchased/repaired bill copy plus 15%, transport, overhead & profit plus applicable GST in the office for payment. No extra labour will be paid for the work. No charges will be paid for repairs at site. | | 2. | Is office should be situated at Bengaluru? | Should have full-fledged local office & service setup at Bengaluru, for rendering regular services | | 3. | Work experience & completion of similar works of specified value during the specified period. | Copies of detailed work orders, for the qualifying works, indicating, date of award, value of awarded work, time given for completing the work, etc. and corresponding completion certificates indicating, actual date of completion and actual value of executed, similar works, should be enclosed, proof of the work experience. The details, along with documentary evidence of previous experience, if any, for executing, works for the Reserve Bank of India at any Centre, should also be submitted. Work Completion Certificate from Reserve Bank of India, Bengaluru need not be submitted. | | 4. | As per tender General Instructions to Contractors clause (a) The intending bidder should be a registered member of Indian Pest Control Association (IPCA). Copy of Certificate of registration’’ shall be uploaded, along with Part I of the tender. | Not required | | 5. | As per tender General Instructions to Contractors clause (b) The intending bidder shall have licence, issued by the Department of Agriculture, Government of Karnataka, for ‘Commercial Pest Control Work’, Copy of the ‘Licence’ shall be uploaded, along with Part I of the tender. | Not required | | 6. | As per tender General Instructions to Contractors clause (d) The intending bidder should have a minimum of, 5 years’ experience in executing, similar works* of Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments. Similar works* should have been completed on or before July 31, 2023. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender. | The intending bidder should have a minimum of, 5 years’ experience in executing, similar works* Comprehensive Annual Maintenance Contract for Sewage Treatment Plant, in large premises such as Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments. Similar works* should have been completed on or before July 31, 2023. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender. | | 7. | As per tender General Instructions to Contractors clause (e) The intending bidder should have executed, similar works* of Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than 1 Lakh Sqm) of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments, during a period of 5 years prior to July 31, 2023. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender. The value of such executed works shall be as under i. Minimum three works costing not less than the amount equal to 40 % of the estimated cost OR ii. Minimum two works costing not less than the amount equal to 50 % of the estimated cost OR iii. Minimum one work not less than the amount equal to 80 % of the estimated cost | The intending bidder should have executed, similar works* of Comprehensive Annual Maintenance Contract for Sewage Treatment Plant, in large premises of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments, during a period of 5 years prior to July 31, 2023. Copies of work orders & completion certificates, for works, done before the stipulated date, shall be uploaded along with Part I of the tender. The value of such executed works shall be as under i. Minimum three works costing not less than the amount equal to 40 % of the estimated cost OR ii. Minimum two works costing not less than the amount equal to 50 % of the estimated cost OR iii. Minimum one work not less than the amount equal to 80 % of the estimated cost | | 8. | As per tender General Instructions to Contractors clause (e) *Similar Works means - Comprehensive Annual Service / Maintenance Contracts, for providing pest control services, in large premises (having carpet area not less than 1 Lakh Sqm) of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments. | *Similar Works means - Comprehensive Annual Maintenance Contract for Sewage Treatment Plant, in large premises of Public Sector Bank’s / Financial Institutions / reputed Commercial Establishments. | | 9. | As per tender General Instructions to Contractors clause (27) The contractor shall make available pest control services to eliminate / alleviate / control pest / insects like ants, centi/millipedes, cockroaches, moths, house flies, silverfish, lizards, mosquitoes, rodents, & other general pests etc., The details of the properties as well as the frequency at which the aforesaid services must be rendered is furnished herein in the Scope of Work. | Para has been removed. | | 10. | As per tender General Instructions to Contractors clause 38. Terms of payment (iii) Payments against, the contractor’s bills, based on actual quantity of work executed, will be paid through RTGS / NEFT, within the period for payment, stipulated herein, from the date of submission of the bill along with all required documents, such as acknowledgement from occupants of flats / department representative, countersigned by the official authorised by the Bank, copy of relevant pages of attendance register etc. Wages shall be paid to the workmen / employees, by the contractor, without waiting for the payment from the Bank. In case of nonexecution / non-completion of pest services in certain areas of office / residential premises / flats, the payment will be made based on actual / proportionate area / number of flats / areas in for which the treatment was, actually carried out, by verifying the acknowledgements, obtained from the representatives of various departments /authorised officials of the Bank or residents of flats. | Payments against, the contractor’s bills, based on actual quantity of work executed, will be paid through RTGS / NEFT, within the period for payment, stipulated herein, from the date of submission of the bill along with all required documents, such as acknowledgement from caretaker / department representative, countersigned by the official authorised by the Bank, copy of relevant pages of attendance register etc. Wages shall be paid to the workmen / employees, by the contractor, without waiting for the payment from the Bank. In case of nonexecution / non-completion of work in certain areas of office / residential premises, the payment will be made based on actual / proportionate area / areas for which the treatment was, actually carried out, by verifying the acknowledgements, obtained from the representatives of various departments /authorised officials of the Bank or caretaker. | | 11. | As per tender, Safety code 1. The workmen / staff deployed, by the contractor for pest control services, (if necessary) shall wear Personal Protective Equipment (PPEs) / accessories such as face masks, hand gloves, safety shoes etc. | The workmen / staff deployed, by the contractor for STP operations, (if necessary) shall wear Personal Protective Equipment (PPEs) / accessories such as face masks, hand gloves, safety shoes etc. | Note: Above amendment / clarification is issued for information to all intending bidders. Minutes of the pre-bid meeting shall form part of tender. All other parts of the tender document continue to remain unaltered. Submission of tenders shall be construed to be in conformity to the bid document and amendments/clarifications. | |