(e-Tender No: RBI/Chennai Regional Office/Estate/30/23-24/ET/461 [AMCHouseKeepingforColonies]) The Pre-Bid meeting for the captioned work was conducted as per schedule on February 28, 2024 - 11:00 AM at Conference Hall in Banking Department, First Floor, Reserve Bank of India, Chennai. The following staff members of RBI and firms/intending bidders were present during the pre-bid meeting: | Sl. No. | Names and designations of the officials of Estate Department, RBI. | | 1. | Shri. K. S. Chakrawarthy, Deputy General Manager | | 2. | Shri. S. Ramesh, Assistant General Manager | | 3. | Smt. Suganya Devi, Manager | | 4. | Shri. Rohit Mane, Assistant Manager | | 5. | Shri. Vilvanathan M., Assistant |
| Sl. No. | Name of the intending bidder (M/s.) | Name of the authorized representative of the intending bidder (Shri / Smt) | | 1. | Alert Security Services Ltd. | 1. K. Mohanraj | | 2. | Firstman Management Services Pvt. Ltd. | 1. Sakthivel V. | | 3. | Panorama Enterprises | 1. C. Jagan
2. Prasanna | | 4. | Rakshak Securitas Pvt. Ltd. | 1. Ritu Gurung | | 5. | Relyon Facility Services Pvt. Ltd. | 1. N. Mahendrakumar
2. S. Suresh | | 6. | Spick & Span | 1. G. Karthick | | 7. | SRINACSS Enviro Pvt Ltd. | 1. R. Rajalakshmi
2. G. Piriyadarsan | | 8. | Sri Raghavendra Enterprises | 1. M. Manikandan
2. Arun Das | | 9. | Sumeet Facilities Ltd. | 1. C. Dhananchezhian | | 10. | Unifac Management Services (I) Pvt. Ltd. | 1. K. Raj kumar
2. Balakrish | | 11. | Unique Delta | 1. Sivamani K. | The following queries were raised during the pre-bid meeting. Clarifications given by the Bank are as follows: | Sl. No. | Query raised during the pre-bid meeting | Clarifications by the Bank | | 1 | Whether exemption in submission of Earnest Money Deposit (EMD) is applicable for the MSME bidders having Udyam Registration Number? | The exemption is not applicable as the estimated cost of the tender exceeds ₹10 lakh. As per extant instructions, the relaxation is applicable only to Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) in all the procurements (goods, services or work contracts) having an estimated cost up to ₹10 lakh (including all taxes, duties, etc.) | | 2 | Whether separate solvency certificate is to be submitted for the tender? | Bidders should furnish solvency certificate issued by a scheduled bank specifically for the purpose of this tender for an amount equal to ₹248.00 Lakh. | | 3 | Is there any floor bid price for Service Charges? | No, there is no minimum limit for quoting service charges. However, Bidders offering “Nil” or irrational quotes shall be liable for disqualification.
Bidders must ensure while quoting Service Charges that they include all expenditure on providing managerial, supervisory and administrative services to get the work done through their deployed Housekeeping Staff.
Further, in case of abnormally low bids, the Bank may seek written clarifications from the Bidder, for a detailed price analysis of their Bid price in relation to scope, schedule, resource mobilization, allocation of risks and responsibilities, and any other requirements as per the Tender document. | | 4 | Whether the bank will provide cleaning materials and equipment? | All the cleaning materials and equipment have to be provided by the contractor as mentioned at Para No. 7 (j) of ‘Section H-Scope of Work’ of the tender. | | 5 | How to assess quantity of cleaning materials required for various premises? | The scope of quantity of cleaning materials to be used may be determined by the bidders after visit to the respective premises. The intending bidders can visit Bank’s premises after obtaining prior approval from the Bank vide official communication and acquaint themselves of the site conditions before submitting the tender. | | 6 | Is there any time limit for settling the bills by the Bank? | Payment of bills will be made through NEFT/RTGS within 45 days on submission of correct invoice along with requisite documents. | | 7 | What is the format for submission of client certificate? | For each of the qualifying work, client certificate as per Format 3A of the tender document shall be submitted.
The certificates obtained from clients can be in any format other than the one specified in Format 3A, but the certificates should mandatorily contain the information sought therein. If the certificates uploaded are not able to establish the information sought therein, those certificates will not be accepted. Further, the certificate should be signed by the authorised representative viz., Reporting Officer / Executive Engineer / Superintending Engineer or equivalent officer from the client. | | 8 | What is the format for submission of Performance Bank Guarantee? | Performance Bank Guarantee (PBG) issued by any scheduled Bank shall be submitted as per the Proforma for Performance Bank Guarantee given in the Tender Document at Annexure II. | | 9 | Whether separate labourers are to be deployed for toilet cleaning/ deep cleaning of flats in colonies? | Separate labourers for toilet cleaning/ deep cleaning of flats, different from that of used for block cleaning works needs to be deployed as mentioned in Para No. 3 of ‘Section H- Scope of Work’. Bidders should include expenses towards cleaning materials, labour charges including any applicable statutory contributions (Bonus, EPF, ESI etc.), profits and other expenses in their quotations for toilet cleaning/ deep cleaning of flats. | Note: Above amendments / clarifications are issued for the information for all intending bidders. Minutes of the pre-bid meeting shall form part of the tender. All other parts of the tender document continue to remain unaltered. Hence, it shall be signed and submitted / uploaded along with the tender by the bidders. Submission of bids shall be construed to be in conformity to the bid document and amendments/clarifications. Regional Director
Reserve Bank of India
Chennai | |