RBI2007-2008/328
DGBA.GAD.No.12070
/ 42.01.034 /2007-08
May 22, 2008
The Chairman &
Managing Director/Managing Director
State Bank of India and its Associates/
All
Nationalised banks/ Axis Bank Ltd/HDFC Bank Ltd/
ICICI Bank Ltd/IDBI Ltd
J&K
Bank Ltd.
Dear Sir,
Improvement in data quality -introduction of
computerized receipts w.e.f. June 1, 2008
With a view
to improving the data quality, it has been decided in consultation with the Income
Tax Department to introduce computer generated receipts for challan payment of
OLTAS transactions, comprising of relevant data as entered in your system for
being uploaded to NSDL as per draft
proforma annexed, alongwith the existing manual receipt w.e.f. June 1, 2008.
Since all the components of CIN viz., cheque tender date, BSR code, and challan
serial number will be present in the computerized receipt the same need not be
put on the existing challan counterfoil.
We also advise
you to follow additional guidelines as indicated below to reduce error percentage
of challan data uploaded to TIN:
i) Maker Checker System
of Data entry: Maker checker system in which the data entry by one is checked
by another to exclude the possibility of wrong data entry, may be strictly followed.
ii)Software
alert: To minimize the data entry error, the data entry software in the collecting
branches should provide alert message where PAN/TAN is not entered or structurally
invalid data is entered or PAN is entered in the column meant for TAN or where
there is mismatch between minor head and assessment year etc.
iii)
Software Validation: You may ensure that the software validations issued by
Income Tax Department have been incorporated in your system.
iv)
Quality Assurance at bank level: Quality assurance in respect of collection
of Government tax is expected from all agency banks.
v)
Re-upload of rejected file: The OLTAS data file may be validated through
the file validation utility (FVU) before uploading the same to TIN to eliminate
rejection of data file at NSDL.
You are requested to issue
necessary instructions to your collecting branches to make necessary arrangements
to commence issuing of the computer generated receipt with effect from June 1,
2008.
Yours faithfully,
(M.T.Varghese)
General
Manager