Minutes of Pre-bid Meeting

(e Tender No.- RBI/Bhubaneswar Regional Office/HRMD/4/24-25/ET/596)

Reserve Bank of India, Bhubaneswar (hereinafter called “the Bank”), invites e-tender under Two–Bid system (Technical & Financial Bid) from reputed agencies/companies/firms for providing Management and Housekeeping (including catering) of Bank’s Visiting Officers’ Flats (VOF), Executive VOF at Officers’ Colony, Nayapalli and only Management and Housekeeping of Transit Holiday Homes (THH) and Medical Flats at Staff Quarter, Vidyut Marg of Reserve Bank of India, Bhubaneswar. The Bank may however reserve the right to change the location of VOFs/ THHs/ Medical Flats in Bhubaneswar or increase or decrease the number of rooms or include any other establishment of the Bank for service as per its requirements. The initial contract shall be valid up to March 31, 2026, which may be extended up to a further period of two years (one year at a time) subject to an annual review by the Bank based on the satisfactory performance of the service provider.

The e-tendering process would be done through the e-tendering portal of MSTC Ltd https://www.mstcecommerce.com/eprocn/. All interested companies / firms /agencies must register themselves with MSTC Ltd through the above-mentioned website to participate in the e-tendering process. The tenderers should submit their proposal, as per the instructions regarding e-tender, along with all the supporting documents complete in all respects to satisfy the Bank about the eligibility as specified in Technical Bid and Financial Bid of the tender document on or before 2:00 P.M. on December 16, 2024. In case the said eligibility criteria is not fulfilled, the tender of the firm will be rejected.

Tenderers shall submit e-tender proposal along with refundable Earnest Money Deposit (EMD) of ₹1,00,000/- (Rupees One Lakh only), complete in all respect as per the prescribed format. However, at any time prior to the last date for receipt of tender, the Bank may, for any reason, whether on its own or in response to a clarification requested by a prospective tenderer, may modify the tender document by an amendment. The amendment so made will be notified in the Bank’s website in the e-tendering portal of MSTC Ltd and shall be binding on the prospective tenderers. In order to provide the prospective tenderers with reasonable time to take the amendments if any, into account in preparing their bids, the Bank may at its discretion, extend the last date of submission of the tender. The tenderer should regularly check the Bank’s website / MSTC-portal for any amendment / corrigendum / clarification regarding the e-tender. No e-tender can be modified subsequent to the last date of submission of the e-tender. No e-tender can be withdrawn in the time period between the last date for submission of tender and the expiry of the e-tender validity period as specified in the e-tender document. Withdrawal of the e-tender during the said interval shall result in forfeiture of the EMD submitted by the tenderer. The Part-I (Technical Bid) of the e-tender will be opened electronically on December 16, 2024 at 03.00 PM. In the event of the opening of Part-I (Technical Bid) being declared a Holiday, the same will be opened on the next working day at 03:00 PM.

The Financial Bid of only those tenderers will be opened who are found eligible in the technical bid evaluation. The date of the opening of Financial Bid will be intimated to eligible tenderers. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-tender and to reject any e-tender without assigning any reason thereof. The e-tender document is also available in the Bank’s website link

Regional Director
Reserve Bank of India
Bhubaneswar

Tel No: 0674-2391726
November 25, 2024

SCHEDULE OF TENDER (SOT)