(e-Tender No: RBI/Chennai/Estate/65/25-26/ET/937 [AMCGardeningforBNQ-KKN]) The 'Pre-Bid Meeting' for the captioned tender was conducted as per schedule at 11:00 Hrs on May 07, 2026 at Estate Department, 2nd Floor, Reserve Bank of India, Chennai. The following officials of the Bank and intending bidders were present during the pre-bid meeting: | Sl. No. | Names and designations of the officials of Estate Department, RBI. | | 1. | Shri. Nayan Kumar Khadia, Deputy General Manager | | 2. | Smt. Juhi Kumari, Assistant Manager | | 3. | Shri. Nantha Kumar A, Assistant |
| Sl. No. | Name of the intending bidder. | Name of the authorized representative of the intending bidder. | | 1. | M/s. Alert Security Services | Shri. K. Mohanraj | | 2. | M/s. Green Hours | Shri. E. Chellappan | | 3. | M/s. Panorama Enterprises | Shri. M Ashok Kumar | The following queries were raised during the pre-bid meeting. Clarifications given by the Bank are as follows: | Sl. No. | Query raised during the pre-bid meeting | Clarifications by the Bank | | 1 | Whether exemption in submission of Earnest Money Deposit (EMD) is applicable for the MSME bidders having Udyam Registration Number? | The exemption is not applicable as the estimated cost of the tender exceeds ₹10 lakh. As per extant instructions, the relaxation is applicable only to Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) in all the procurements (goods, services or work contracts) having an estimated cost up to ₹10 lakh (including all taxes, duties, etc.) | | 2 | Whether EMD is to be remitted by the intending bidder? If yes, in what form? | As per clause No. 3 under Section: B- 'Important Instructions for e-procurement' of the tender document, Bidders shall pay the specified amount as Earnest Money Deposit (EMD) by NEFT / RTGS in favour of Reserve Bank of India, Chennai. Under no circumstances EMD will be accepted in the form of fixed deposits of the bank or cheque etc. | | 3 | What will be the AMC period? | The period of contract is 06 months initially, which may be renewed for two more FYs based on satisfactory services by the contractor. | | 4 | Whether employer's contribution towards EPF, ESI and bonus payments are reimbursable? | In case the lowest bidder is ESI / EPF registered contractor, the expense / contributions made by the contractor in this regard shall be reimbursed by the Bank on production of actual documentary evidence.
The contractor shall ensure the payment of bonus, payable under relevant Acts, Laws etc. The bonus paid by the contractor shall be reimbursed by the Bank, in terms of the relevant acts, laws etc., on production of actual documentary evidence. | | 5 | The minimum wages have been revised from April 01, 2026. Whether new rates will be paid to the staff? | Yes, the revised minimum wages will be payable. | | 6 | What is the manpower requirement for gardening work? | The manpower requirement for each premises is mentioned Para ii (d) of 'Section H- Scope of Work' of the tender document. | | 7 | In what ratio male and female staff are to be deployed? | As per tender document, only manpower requirement is mentioned. The contractor may deploy male and/or female staff as per manpower requirement for the premises. | | 8 | Whether charges for providing manure/ fertilisers/ insecticides/ pesticides/ fungicides etc. will be included in the AMC? | As per Para iii (4) of 'Section H- Scope of Work' of the tender document, separate payment will be made as per actuals plus applicable taxes to the AMC contractor, on submission of bills, for manure / fertilisers / insecticides / pesticides / fungicides, supplied from outside with the written approval / order of the Bank. | | 9 | Is there any floor bid price for Service Charges? | Yes, minimum service charges quoted should be more than Rs. 6,090/- per month.
Bidders must ensure while quoting Service Charges that they include all expenditure on providing tools/ implements/ accessories and transportation/ insurance charges and overheads/ uniforms, badges, gloves etc. and managerial supervisory/ administrative services to get the work done through their deployed staff. | Note: Above amendments / clarifications are issued for the information for all intending bidders. Minutes of the pre-bid meeting shall form part of tender. All other parts of the tender document continue to remain unaltered. Hence, it shall be signed and submitted / uploaded along with the tender by the bidders. Submission of tenders shall be construed to be in conformity to the bid document and amendments / clarifications. Regional Director
Reserve Bank of India
Chennai | |