| 1. | e-tenders are invited for Supply, Installation, Testing & Commissioning (SITC) of 164 number of 12 V, 120 Ah VRLA, SMF batteries with fire retardant casing for Centralized UPS installed at Reserve Bank of India, Bhubaneswar from OEM (Original Equipment Manufacturer) or their authorized dealer. The work is estimated to cost of ₹19 lakhs (Rupees Nineteen lakh including GST) and is to be completed within 30 Days. |
| 2. | Only from OEM or their authorized dealer who have minimum 5 years of experience in the field of work of similar nature (i.e. experience of Supply, installation, Testing & commissioning (SITC) of FR batteries and have executed three or more similar works individually costing not less than 40% of the estimated cost “OR” two works costing not less than 50% of the estimated cost “OR” one work costing not less than 80% of the estimated cost during the last 5 years(calculated from date of NIT) and have a minimum yearly turnover of 100% of the estimated cost during the last 3 years, and have full-fledged service setup either at Bhubaneswar / nearby place/ city are eligible for tender. |
| 3. | The OEM or authorized dealers will have to invariably furnish, at the time of applying for participation in e-tender, the following information in documents to satisfy the Bank about their eligibility for participating in the tendering process. |
| (a) | Composition of the firm | Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.) of the composition of the firm of contractors in detail should be submitted along with name(s) and address(es) of the partners, copy of the Articles of Association / Power of Attorney /any other relevant document. |
| (b) | Work experience & Completion of similar works of specified value during the specified period. | Copies of detailed work order indicating date of award, value of work awarded, time given for completion of the work, etc. and the corresponding completion certificates indicating actual date of completion and actual value of executed similar works enclosed in the proof of work experience. |
| | | The details along with documentary evidence of previous experience, if any, of carrying out works for the Reserve Bank of India at any centre should be given. |
| (c) | Creditworthiness of the Contractor & their Turnover during the specified period. | Copies of the Income Tax Clearance Certificates / Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed as proof of their creditworthiness and turnover for last 3 years. |
| (d) | Service Set-up | Certificate from the manufacturers / any other valid document in support of having a full-fledged service setup at the desired place should be enclosed. |
| (e) | Name(s) & address(es) of the Bankers and their present contact executives | Written information about the names and addresses of their bankers along with full details, like names postal addresses, e-mail, IDs, telephone (landline and mobile) nos. fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office of their banker by the Bank in case it is so needed) should be furnished. |
| (f) | Details of bank accounts | Full particulars of their bank accounts, like account No., type, when opened, etc., should be given. |
| (g) | Name (s) & Address (es) of the Clients and their present contact executives | Written information about the names and addresses of at least 2 of their clients along with full details viz. telephone (landline and mobile nos.), fax nos., etc., of the contact executives (i.e. the persons who can be contacted at the office by the Bank in case it is so needed) should be furnished. |
| (h) | Details of completed works | The Client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract (s) and actual time taken to complete the work (s), name(s) and full contact-details of the officer / authorities / departments under whom the work (s) was / were executed should be furnished. |
| 4. | In the event of intending tenderers’ failure to satisfy the Bank; the Bank reserves the right to refuse issuance of tender forms / documents to them. |
| 5. | e-tenders in prescribed form shall be submitted in two parts. Part-I of tender will contain the Bank's standard technical and commercial conditions for the proposed work, tenderers' covering letter, tenderers' additional conditions, if any, and the EMD (Earnest Money Deposit) of ₹38,000 (Rupees Thirty Eight Thousand Only) should be submitted through NEFT transfer to A/C No-186004001, Reserve Bank of India, IFSC Code-RBIS0BBPA01 (5th & 10th character is zero), Branch Name – Bhubaneswar or by a demand draft issued by a Scheduled Bank in favour of ‘Reserve Bank of India, Bhubaneswar’ or in the form of an irrevocable bank guarantee issued by a scheduled bank in the Bank’s standard proforma which is available in the tender-form along with pre-Qualification documents. The documents pertaining to EMD should be scanned and uploaded with the pre- Qualification documents. No tender will be accepted without EMD. |
| 6. | The tenderers are advised to submit the Client Certificate as per enclosed Pro forma (Annex-V of the tender document) from at least two of their clients for whom they have carried out eligible works in terms of eligibility (Pre-qualification) criteria described in the notice inviting application / tenders in a sealed envelope / cover. Client Certificate shall be accepted by the applicant / tender inviting authority of Reserve Bank of India only when the same are signed by an official of the rank of Superintendent Engineer or equivalent in respect of a Government / Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the tender for the work done by them. The client certificate issued by the private organization shall also accompany Tax Deducted at source (TDS) certificate. Applications / tenders received without the specified certificates in specified format shall be rejected and the Bank shall have the right to independently verify the submitted certificates. |
| 7. | The tenderers are advised to submit the banker's certificate from their banker / bankers as per (Annex-IV of the tender document). Such certificate shall be addressed to the application / Tender inviting Authority of the Reserve Bank of India and shall be submitted along Part-I of the tender. |
| 8. | The schedule of e-tender (SoT) is as follows |
| Sl no | Activity | Particulars |
| i | e-Tender No | RBI/Bhubaneswar/Estate/497/20-21/ET/769 |
| ii | Mode of Tender | e-Procurement System
(Online Part-I-Techno-commercial Bid and Part-II-Price Bid through: https://www.mstcecommerce.com/eprochome/rbi) |
| iii | Estimated Cost | ₹ 19,00,000 lakh (Rupees Nineteen lakh Including GST) |
| iv | Date of NIT (along with complete tender) available to parties to download – tender Activation on portal-tender LIVE for all | June 03, 2021 at 6:00 pm onwards |
| v | Date of Pre-Bid meeting at Estate Cell, RBI Main Building, Bhubaneswar (offline) | June 28, 2021 at 11:00 AM |
| vi | Earnest Money Deposit | ₹ 38,000 (Rupees Thirty Eight Thousand Only) |
| vii | Last date of submission of EMD in the Estate Department of RBI, Bhubaneswar | July 13, 2021 up to 2:00 PM |
| viii | Start Bid date-date of Starting of e-tender for submission of online Techno-Commercial Bid and price Bid at https://www.mstcecommerce.com/eprochome/rbi | June 29, 2021 at 2:00 PM |
| ix | Transaction fees | Charges for participation in e-procurement will be made to M/s MSTC Ltd. Through MSTC Gateway/NEFT / RTGS in favour of MSTC Limited as advised by M/s MSTC Ltd. |
| x | Close Bid Date: Date of closing of online e-tender for submission of techno-Commercial Bid & Price Bid | July 13, 2021 up to 2:00 PM |
| xi | Part I Bid opening date | July 13, 2021 up to 3:00 PM |
| xii | Part II Bid opening date | Shall be informed separately to parties |
| xiii | The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part of any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof. |