(127 kb)
Date : Sep 15, 2023
Minutes of Pre-bid Meeting - Catering and Pantry Services for Officer’s Lounge and Dining Room at the Central Office Building of the Reserve Bank of India located at Fort, Mumbai

E-Tender No. - RBI/Mumbai/HRMD/31/23-24/ET/344

In line with our E-Tender No. - RBI/Mumbai/HRMD/31/23-24/ET/344 dated August 18, 2023, a pre-bid meeting was held at the New Conference Room, 1st Floor, HRMD Mumbai Regional Office, on September 15, 2023 at 15:00 hrs. The list of participants from the Bank and vendors is given below:

i. Bank Officials:

Sr. No Name Designation
1 Rajat Mukherji AGM Catering
2 Mahendra S Ghadge AGM Catering
3 Rajesh Chaudhari AGM Catering
4 Don John David Manager
5 Ajith Antony Assistant Manager
6 Sheetal M Patil Assistant
7 Prateek Rajpurohit Assistant

ii. Vendor Representatives:

Sr. No Name of the Representative Name of the Vendor
1 Rajesva L. Mendon Cheftalk Food Hospitality
2 Ashok Shetty V N Caterers
3 Atul Tiwari V N Caterers
4 Nilesh Dighe Culinary Foods Services Pvt Ltd
5 Siddhesh Sawant Culinary Foods Services Pvt Ltd
6 Ratnakar Shetty Saicuisine Hospitality Services Pvt Ltd
7 Hargovind Singh Shree Tirupati Hospitality Service Pvt
8 Sneha Bandekar Saikripa Foods Services Pvt Ltd
9 Amit Nadkarni AA Globe Services Pvt Ltd

2. The details of the queries raised by the vendors and the Bank’s clarification/ comments are given below:

Sr. No Query Clarification/ Comment
1 Whether ISO Certification is mandatory? ISO Certification as mentioned in Para 1.17.(e) of Part I, Section II of the tender document is mandatory, and is an eligibility criteria.
2 Whether wages/ salary to the employees, posted to the lounge/ pantry, will be paid by Bank? An amount to the extent of quoted rates by the successful bidder in Part II of the tender will be paid by the Bank to the contractor. The salary of employees should be paid by the contractor.

Further, it is added that well qualified and experienced staff should be posted to COB Building.
3 Vendors enquired about the minimum wages to be paid to employees. The minimum wages criteria need to be compulsorily satisfied, as per the Central Government notifications/ rules, by the contractor. It is added that along with monthly bill, proof of compliance of the statutory requirements like Minimum Wages, PF, ESIC, etc., is to be submitted by the contractor.
4 A full-fledged service at Mumbai and Sub-urban area for rendering catering services is mandatory? A full-fledged catering service operational in Mumbai is an eligibility criteria.
5 What are the facilities provided by the Bank to the vendor for operations? Bank will provide fully equipped kitchen, crockery and cutlery, equipment maintenance, water, and electricity. It is added that cost of cooking gas, paper cups for serving tea/ coffee, tissue papers, etc., has to be borne by the contractor.
6 How much time will be given to the successful bidder to start the operations after the award of work? The successful bidder has to communicate to the Bank, the acceptance of the award of the work, within 7 days from date of issue of offer. The date for start of operation will be mutually decided by the Bank and successful bidder.
7 Whether Offline tender is also allowed? It is clarified that only Online Bid on MSTC Portal will be considered for evaluation.

3. The meeting was concluded with a vote of thanks.

Note: The above amendments/ clarifications are issued for the information of all the intending bidders. Minutes of the pre-bid meeting shall form part of tender. All other parts of the tender document continue to remain unaltered. The submission of bid by the firm shall be construed to be in conformity to the bid document and amendments/ clarifications given above.