The Pre-Bid Meeting for the Tender e-tender for Supply, Installation, Testing and Commissioning (SITC) of 2X80 KVA Uninterrupted Power Supply (UPS) System in N+1 Parallel Redundant Mode at Main Office Building, Reserve Bank of India, New Delhi was held on August 24, 2026, at 11:00 AM in Executive Conference Room – I, First Floor, RBI, New Delhi. The meeting was chaired by GM (Tech.) Estate Department. (a) List of Bank's Officials who attended the meeting: | 1 | Shri Yogi Raj Sharma | General Manager (Tech.-Electrical) | | 2 | Shri Meetesh Sharma | AGM (Estate Department) | | 3 | Shri Varun Kumar | Manager (Tech-Electrical) | | 4 | Shri Susmitha Kagitapalli | Manager (GPC) | | 5 | Shri Nitin Pratap Singh | Assistant Manager | | 6 | Shri Gaurav Rastogi | Junior Engineer (Electrical) | | 7 | Shri Krishna Pal | Assistant | (b) List of Contractor's representatives who attended the meeting: | Sr. No. | Name of the Representative | Name of the Firm | | 1. | Shri Divyansh | M/s Sky IT Infratech Private Ltd. | | 2. | Shri Ravi Kant | M/s. Riello Power India Pvt. Ltd. | | 3. | Shri Suraj Kumar | M/s. Grade Electrical Pvt. Ltd. | | 4. | Shri Rahul Singh | M/s. Prostarm Info systems Ltd. | | 5. | Shri Vishal Yadav | M/s Resseaux Tech Pvt Ltd. | 2. At the outset, GM (Tech.-Electrical), Estate Department welcomed the participants to the meeting and invited queries, if any, from the prospective bidder regarding the captioned tender. The queries put forth by the representative and the clarifications issued are tabulated below: | Sr. No. | Queries/Proposals from the firms | Clarifications/Comments | | 1. | Whether system should be installed after removing the existing UPS system without down time and disruption to Bank's functioning. | Successful bidder has to plan all the work in a such way that the business of the Bank should not be disturbed. | | 2. | As pe the Section IV (a) – Scope of work | All the cabling | | 3. | Participant sought clarity on the cable routing distance from the Incoming Power Supply Switch/MCCB to each UPS unit in the UPS Room.
| Room plan showing dimensions is attached (Drawing-1) | | 4. | Participant sought clarity on earthing cable routing distance from the existing earth points to each UPS Unit. | Room plan showing dimensions is attached (Drawing-1) | | 5. | Participant sought clarity on the details of buyback Old system | 2 nos 80 KVA UPS Eaton make 80 Nos Exide make batteries of 150 AH with racks Battery connection wires with thimbles | | 6. | Details of old items not given under buyback | Main Incomer supply panel Paralleling panel and load panel Existing Wires from Panel to UPS Existing wires from Battery Bank to UPS | | 7. | UPS out put paralleling panel | Available panel shall be reused. | | 8. | A new eligibility criterion has been added to Section III (b): | | 8. Local Content as per Public Procurement (Preference to Make in India), Order 2017 (Department for Promotion of Industry and Internal Trade, Ministry of Commerce and Industry Order No.P-45021/2/2017-B.E. II dated 15 June 2017) and its subsequent amendments | Only Class-I and Class-II Local suppliers as per MII order dated 4.6.2020 will be eligible to bid. Non - Local suppliers as per MII order dated 04.06.2020 are not eligible to participate.
The 'local content' requirement to categorize a supplier as 'Class-I local supplier' is minimum 50%. For 'Class-II local supplier is minimum 20%. | The bidder shall submit a duly signed declaration from the OEM, certifying the extent of local content, in the format specified in Annexure XIII. | | | 9. | Clause 6 of Section III (c) Evaluation of bids states that:
The third e-cover i.e., Part II (price bid) of all the bidders who qualified in Part - I (Techno-Commercial bid) will be opened and financial evaluation will be done as detailed below:
| 1. | Capital Cost of 2x80 KVA UPS in N+1 redundant mode system with installation | Say (A) | | 2. | Buyback of old system | Say(B) | | 3. | Comprehensive annual maintenance contract of 2x80 KVA UPS in N+1 redundant mode for one year after one year of defect liability period. | Say (C) | | | NPV of comprehensive annual maintenance Service contract charges for the period of 7 years after 1 year defect liability period shall be calculated assuming 5% increase in contract amount every year after first year of AMC, half yearly payment and with a discount rate of 8%. Thus, the Multiplying Factor (MF) for working out NPV of AMC for 7 years after (1 year guarantee period) shall be 5.6321.
Note: AMC amount for calculating the NPV shall be taken as quoted in the Part II of the tender | | | 4. | Total Owning Cost (TCO) of the 2x80 KVA UPS in N+1 redundant mode including one year DLP (Defect Liability Period) and 7 years CAMC with buyback cost of old system. | D=A-B+(CX5.6321) | | 5. | The work will be awarded for the lowest value of total cost of ownership as calculated at (D) above. | | Clause 6 of Section III (c) Evaluation of bids has been modified and given below:
Clause 6 (a): The third e-cover i.e., Part II (price bid) of all the bidders who qualified in Part - I (Techno-Commercial bid) will be opened and financial evaluation will be done as detailed below: | 1. | Capital Cost of 2x80 KVA UPS in N+1 redundant mode system with installation | Say (A) | | 2. | Buyback of old system | Say(B) | | 3. | Comprehensive annual maintenance contract of 2x80 KVA UPS in N+1 redundant mode for one year after one year of defect liability period. | Say (C) | | | NPV of comprehensive annual maintenance Service contract charges for the period of 7 years after 1 year defect liability period shall be calculated assuming 5% increase in contract amount every year after first year of AMC, half yearly payment and with a discount rate of 8%. Thus, the Multiplying Factor (MF) for working out NPV of AMC for 7 years after (1 year guarantee period) shall be 5.6321.
Note: AMC amount for calculating the NPV shall be taken as quoted in the Part II of the tender | | | 4. | Total Owning Cost (TCO) of the 2x80 KVA UPS in N+1 redundant mode including one-year DLP (Defect Liability Period) and 7 years CAMC with buyback cost of old system. | D=A-B+(CX5.6321) |
Total Cost of Ownership = Capital Cost-Buyback + 5.6321*AMC Rate (one year)
Clause 6(b) Purchase Preference
i. Among all qualified bids, the bidder quoting the lowest Total Ownership Cost (TOC) will be termed as L1. If L 1 is 'Class -I local supplier', the contract will be awarded to L 1.
ii. If L1 is not 'Class-I local supplier', the lowest bidder among the 'Class-I local supplier', will be invited to match the L1 price subject to Class-I local supplier's quoted price falling within the margin of purchase preference, and the contract shall be awarded to such 'Class-I local supplier' subject to match the L1 price.
iii. In case such lowest eligible 'Class-I local supplier' fails to match the L 1 price, the 'Class-I local supplier' with the next higher bid within the margin of purchase preference shall be invited to match the L 1 price and so on and contract shall be awarded accordingly. In case none of the 'Class-I local supplier' within the margin of purchase preference matches the L 1 price, the contract may be awarded to the L 1 bidder.
iv. The margin of purchase preference shall be 20%.
v. The 'local content' requirement to categorize a supplier as 'Class-I local supplier' is minimum 50%. For 'Class-II local supplier is minimum 20%. | | 10. | Note (iii) of Price bid states that:
Lowest in Total Cost of ownership will be declared successful bidder / tenderer. | Note (iii) of Price bid states has been modified and given below:
Successful bidder / tenderer will be declared as per Clause 6 of Section III (c). | | 11. | Point 26 has been added to Section III (d) Checklist of documents to be submitted with the Tender. | The bidder shall submit a duly signed declaration from the OEM, certifying the extent of local content, in the format specified in Annexure XIII. Accordingly, point 26 has been added to Section III (d) Checklist of documents to be submitted with the Tender: | Sl. No. | Checklist | Submitted/Not submitted | Remarks | | 26 | Annexure XIII: Declaration for local content | | | | Above clarifications are issued for the information of all intending bidders. Minutes of the pre-bid meeting shall form part of tender. Rest of the terms and conditions shall remain the same. | |